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- Tasks: Coordinate administration for GYA centres, manage events, and support the Junior Guildhall centre on Saturdays.
- Company: Join Guildhall Young Artists, a vibrant network offering performing arts training for youth aged 4 to 18.
- Benefits: Enjoy a dynamic work environment with opportunities for personal growth and development in the arts sector.
- Why this job: Be part of a creative community that values diversity and supports young talent in the performing arts.
- Qualifications: Strong organisational skills, proficiency in MS Office, and a passion for music or drama are essential.
- Other info: We welcome applications from diverse backgrounds and provide support for candidates with disabilities.
The predicted salary is between 28800 - 42000 £ per year.
GYA Projects & Administration Co-ordinator
Career stage: Mid-Level
Full time – fixed-term for 12 months (35 hours a week – The post holder will be expected to work on Saturdays during term time)
Guildhall Young Artists (GYA) is Guildhall School’s growing network of 6 centres providing inspiring performing and production arts training for children and young people aged 4 to 18. Centre locations include London, Norwich and Taunton with an online centre for those who prefer to study from home.
In this busy broad-based role, you will be responsible for providing administrative support to the Junior Guildhall centre on term-time Saturdays, with specific responsibilities for coordinating the administration of other GYA centres. This includes scheduling interviews and assessments, and assisting with concerts, events and projects.
We’re seeking a dynamic, organised and highly efficient individual with a successful track record in administration The ability to be self-motivated, maintain high standards, ‘do’ detail, and remain calm under pressure is essential. You will have excellent communication, numeracy and time management skills, advanced MS Office and IT competency. Knowledge of classical/contemporary music, drama or production arts ideally gained within the higher education sector, would be an advantage.
Enhanced DBS checks will be required.
Closing date: 12 noon on Thursday, 21st August 2025
Interviews will be held on 27th August 2025
Please note that late applications will not be accepted.
Alternatively, please contact 020 7332 3978 (24 hr answerphone) quoting reference number OOGS9239. A minicom service for the hearing impaired is available on 020 7332 3732.
Guildhall School welcomes applications from people of all backgrounds and experiences. We are particularly keen to encourage interest from people with disabilities, LGBTQIA+, Black, Asian, and other global majority backgrounds who are currently under-represented at Guildhall School. In recognising the positive value of diversity, we want to better reflect and understand the communities we exist to serve. We are members of the Disability Confident Scheme and guarantee to interview all disabled candidates who would like to be considered under this scheme and who meet the minimum essential criteria for the role. We support and provide adjustments for people with disabilities – if you have a disability and need help with the application process please contact us.
The Guildhall School is committed to safeguarding and promoting the welfare of children and vulnerable adults and expects all employees, workers, and volunteers to share this commitment.
The City of London Corporation is currently undergoing a programme to ensure that our pay and reward practices are competitive and equitable across the whole organisation to ensure that everyone has the opportunity to thrive in the work that we do.
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GYA Projects & Administration Co-ordinator employer: Black Lives in Musi
Contact Detail:
Black Lives in Musi Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land GYA Projects & Administration Co-ordinator
✨Tip Number 1
Familiarise yourself with the Guildhall Young Artists (GYA) programme and its centres. Understanding their mission and values will help you align your application with what they are looking for in a candidate.
✨Tip Number 2
Network with current or former employees of GYA or similar organisations. They can provide insights into the work culture and expectations, which can be invaluable during interviews.
✨Tip Number 3
Prepare to discuss your experience in administration and how it relates to the performing arts. Be ready to share specific examples of how you've successfully managed projects or events in the past.
✨Tip Number 4
Showcase your communication skills during any interactions with the organisation. Whether it's through emails or phone calls, being clear and professional will leave a positive impression.
We think you need these skills to ace GYA Projects & Administration Co-ordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the responsibilities and requirements of the GYA Projects & Administration Co-ordinator position. Tailor your application to highlight relevant experience in administration and any knowledge of performing arts.
Highlight Relevant Skills: Make sure to emphasise your organisational skills, attention to detail, and ability to work under pressure. Mention your proficiency in MS Office and any experience you have in coordinating events or projects.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for the performing arts and your motivation for applying. Use specific examples from your past experiences to demonstrate how you meet the job criteria.
Proofread Your Application: Before submitting, thoroughly proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism.
How to prepare for a job interview at Black Lives in Musi
✨Show Your Organisational Skills
As the role requires a high level of organisation, be prepared to discuss specific examples from your past experiences where you successfully managed multiple tasks or projects. Highlight how you prioritised your workload and maintained attention to detail.
✨Demonstrate Your Communication Abilities
Effective communication is key in this position. Be ready to showcase your verbal and written communication skills. You might want to prepare a brief example of how you handled a challenging communication situation in the past.
✨Familiarise Yourself with GYA's Mission
Understanding the Guildhall Young Artists' mission and values will help you align your answers with what they are looking for. Research their programmes and think about how your background in arts administration can contribute to their goals.
✨Prepare for Scenario-Based Questions
Expect questions that assess how you would handle specific situations related to the role. Think about scenarios involving scheduling conflicts, event coordination, or working under pressure, and prepare your responses accordingly.
