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- Tasks: Be the friendly face of our office while supporting the accounting team with various tasks.
- Company: Join a welcoming accounting firm that values diversity and inclusion.
- Benefits: Flexible hours, supportive environment, and opportunities for personal growth.
- Other info: Part-time role with a focus on teamwork and professional development.
- Why this job: Make a difference by being the first point of contact for clients and helping the team thrive.
- Qualifications: Experience in admin roles, strong communication skills, and proficiency in Microsoft Office.
The predicted salary is between 20000 - 25000 £ per year.
We are seeking a friendly, organized, and professional Receptionist/Administrator to join our accounting office. This dual-role position involves being the first point of contact for clients, handling day-to-day administrative tasks and supporting the accounting team to ensure smooth and efficient office operations.
Reception Duties:
- Greet clients and visitors in a professional and courteous manner
- Answer and direct incoming phone calls and emails
- Schedule and confirm appointments
- Maintain a clean and welcoming reception and any client facing areas
- Receive and distribute mail, packages, and other correspondence
Administrative Support:
- Prepare and maintain client records and files, both electronic and paper-based
- Assist with data entry, scanning, and document preparation
- Monitor and order office supplies – if line manager is away
- Assist with client communications
- Maintain calendars, meeting schedules, and deadlines for the team
- Support the accountants with ad hoc tasks
- Ensure compliance with regulations and arrange PAT Tests, servicing, repairs etc. for Helston – if line manager is away
Requirements for the role:
- Proven experience in a receptionist, administrative or office support role (experience in an accounting or professional services environment is a plus)
- Strong communication and interpersonal skills
- High level of professionalism, discretion, and confidentiality
- Excellent organisational and multitasking abilities
- Proficiency with Microsoft Office (Word, Excel, Outlook, Powerpoint)
- Attention to detail, typing experience and knowledge of how to set out a letter is crucial
- Ability to work independently and as part of a small team
- Flexibility and willingness to provide holiday/sickness cover as and when needed
- Role will be 21.9 hours per week across Monday - Friday
Diversity & Inclusion at bk plus:
At bk plus, inclusion and diversity are central to our values. We have an authentic focus on inclusion, enabling our people to feel they can bring their whole self to work and ensuring everyone feels supported, respected and confident to make a valuable contribution to our company and to our clients.
Administrator in Helston employer: BK Plus
Contact Detail:
BK Plus Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Administrator in Helston
✨Tip Number 1
Make sure to research the company before your interview. Knowing their values and culture can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Practice your communication skills! As a Receptionist/Administrator, you'll be the first point of contact for clients. Being friendly and professional in your tone can make a great impression.
✨Tip Number 3
Prepare some questions to ask during the interview. This shows that you're engaged and eager to learn more about the role and the team you'll be working with.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed and you can keep track of your progress easily.
We think you need these skills to ace Administrator in Helston
Some tips for your application 🫡
Be Yourself: When writing your application, let your personality shine through! We want to see the real you, so don’t be afraid to show your friendly and professional side. Remember, we’re looking for someone who fits in with our team!
Tailor Your Application: Make sure to customise your application to highlight your relevant experience. If you've worked in a receptionist or administrative role before, share specific examples that showcase your skills in communication and organisation.
Attention to Detail: Double-check your application for any typos or formatting issues. We love attention to detail, especially since it’s crucial for the role. A polished application shows us you care about the little things!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, you’ll get to explore more about our company while you’re at it!
How to prepare for a job interview at BK Plus
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of the Administrator position. Familiarise yourself with the key tasks like greeting clients, managing appointments, and supporting the accounting team. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Communication Skills
As a Receptionist/Administrator, strong communication is key. Prepare examples of how you've effectively communicated with clients or colleagues in previous roles. Practising common interview questions can also help you articulate your thoughts clearly during the interview.
✨Demonstrate Organisational Skills
Highlight your organisational abilities by discussing specific tools or methods you use to stay organised. Whether it's managing calendars, maintaining files, or ordering supplies, be ready to share how you keep everything running smoothly, especially in a busy office environment.
✨Emphasise Your Flexibility
This role requires flexibility, so be prepared to discuss your willingness to cover for others and adapt to changing needs. Share examples of times when you've successfully managed unexpected challenges or taken on additional responsibilities to support your team.