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- Tasks: Support the Facilities Management team with contract administration and document control.
- Company: BJF Group is a top UK contractor known for high-quality construction projects.
- Benefits: Enjoy 33 days annual leave, remote GP access, and discounted gym memberships.
- Why this job: Join a dynamic team where your contributions drive growth and innovation.
- Qualifications: Strong communication skills and Excel proficiency are essential; experience in Facilities Management is a plus.
- Other info: Be part of an award-winning company that values integrity and continuous improvement.
BJF Group is a leading multi-discipline Main Contractor based across the UK, specialising in delivering high-quality construction projects across various sectors – priding ourselves on our reputation for excellence and attention to detail.
As we continue to grow, we are seeking a professional and accurate Contract Administrator to provide administrative support to the Facilities Management business unit, ensuring precise policy & procedure document control and contract support across our largest Client contracts.
We pride ourselves on nurturing talent and fostering an environment where everyone has the opportunity to thrive – if you have ambitions to play a key part in driving our business forwards, then we want you to join us at an exciting time of development and growth to realise your full potential.
Position
The Contract Administrator will support delivery teams to ensure that all contractual KPI\’s are met, as well as acting as a point of contact for both the client and on-site teams for any escalations relating to contract deliverables.
Reporting directly into the Contract Support Manager, you will provide wider support to the FM team through efficient allocation of work orders to relevant operatives and assist in resource allocation where required – accurately updating records and logging any changes that may affect the day-to-day management of the contract.
The ability to quickly and effectively build relationships will be key as the role will give you an opportunity to interface with a diverse range of stakeholders across the FM business unit, both internally and externally. This exposure is a great opportunity for you to use these stakeholders as a resource whilst you learn the nuance of the business and apply your learnings through maintaining excellent service levels and client dialogue.
The role is best suited to an ambitious and driven individual who has an analytical approach to administration, along with the ability to effectively build and nurture strong working relationships from day one in a new environment. Flexibility and adaptability will also be key, as we are an agile organisation with changing business requirements which will require you to think on your feet.
Requirements
- Excellent communicator – both written and verbal
- Very strong IT literacy, with a focus on Excel proficiency (Formulas, Pivot Tables, Read Data etc…)
- Strong administration skills with a meticulous approach to organisation
- Ability to work under pressure and meet deadlines
- Strong character with the confidence to challenge senior stakeholders where required
- Positive approach, resilient, determined and goal oriented
- Professional behaviour, reflecting the highest standards of integrity, quality and customer service
- Self-motivated and systematic
- Ability to work as part of a team, as well as independently
- Results/task orientated – attention to detail and accuracy
- Excellent time management and organisational skills
- Commitment to continuous improvement
What would make you stand out from the crowd:
- A background in Facilities Management – particularly within a main contractor environment
- Knowledge of CAFM systems and/or other information management systems and databases
- Accredited or industry-recognised Excel certification
What We Offer:
- A supportive and collaborative work environment
- Opportunities for professional growth and development
- Competitive salary and benefits package
- The chance to be part of an award-winning organisation that values innovation and excellence
Other information
Rewards
·Annual Leave Entitlement:33 days per annum (inclusive of bank holidays)
·Group Pension Scheme:Provided by Royal London to save for your future.
·Free Eyesight test:Specsavers
·Company Funded Health Cash Plan:helping you spread the cost of essential healthcare like, trips to the dentist.
·Remote GP Access:speedy access to a GP by telephone or online plus electronic prescriptions
·24/7 EAP Service:free advice, counselling and support for you and your family whenever you need it.
·Discounted Gym Membership at more than 3,000 gyms across the UK.
·Free Eyesight test:Specsavers
·Better BJF Initiative: wellbeing and mental health champions readily available at work.
·Employee Referral Scheme:recommend a personal connection to us and claim a cash reward for their successful hire.
At BJF we look for people who seek:
·A career that will challenge and motivate
·A flexible, supportive, and caring environment
·The opportunity to progress, make key decisions and own their future
·A high level of variety in day-to-day work life
TEAMS Values by BJF Group
TrustedOpen, honest and transparent
ExcellentThe best in everything we do
AgileAt the forefront of change
MotivatedDriven to continuously improve together
SafeSupportive of everyone’s wellbeing
Find out more about being part of the BJF family.
We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical beliefs; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.
Awarded Silver Armed Forces Covenant Employer Recognition Scheme (2022)
Awarded ‘Management Team of the Year’ at the Surrey Kent Sussex (SKS250) 250 Awards (2022)
Finalists of the Southeast Construction Awards in the Best Construction Project and Best Construction Contractor categories. (2021)
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FM Administrator - 3 Month FTC employer: BJF Group
Contact Detail:
BJF Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FM Administrator - 3 Month FTC
✨Tip Number 1
Familiarise yourself with the Facilities Management sector, especially within a main contractor environment. Understanding the nuances of this field will help you engage more effectively during interviews and discussions.
✨Tip Number 2
Brush up on your Excel skills, particularly with formulas and pivot tables. Being able to demonstrate your proficiency in these areas can set you apart, as strong IT literacy is crucial for the role.
✨Tip Number 3
Network with professionals in the Facilities Management industry. Building relationships with current or former employees can provide valuable insights into the company culture and expectations, which can be beneficial during your application process.
✨Tip Number 4
Prepare to discuss how you handle pressure and meet deadlines. The ability to articulate your strategies for time management and organisation will resonate well with the hiring team, as these are key attributes they are looking for.
We think you need these skills to ace FM Administrator - 3 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in contract administration and facilities management. Use keywords from the job description to demonstrate that you meet the specific requirements of the role.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention your ability to build relationships with stakeholders and how your analytical approach can benefit the FM team.
Highlight IT Skills: Since strong IT literacy, especially in Excel, is crucial for this role, provide examples of how you've used Excel in previous positions. Mention any relevant certifications or training you have completed.
Showcase Adaptability: In your application, emphasise your flexibility and ability to work under pressure. Provide examples of situations where you've successfully adapted to changing requirements or challenges in a fast-paced environment.
How to prepare for a job interview at BJF Group
✨Showcase Your Communication Skills
As an FM Administrator, excellent communication is key. Be prepared to demonstrate your verbal and written communication skills during the interview. You might be asked to explain complex ideas clearly or to provide examples of how you've effectively communicated with stakeholders in the past.
✨Highlight Your IT Proficiency
Given the emphasis on strong IT literacy, especially in Excel, make sure to discuss your experience with relevant software. Bring up specific examples where you've used Excel functions like formulas and pivot tables to manage data effectively, as this will show your analytical approach to administration.
✨Demonstrate Your Organisational Skills
The role requires a meticulous approach to organisation. Prepare to discuss how you manage your workload and prioritise tasks under pressure. Sharing specific strategies or tools you use to stay organised can help illustrate your capability in this area.
✨Emphasise Relationship Building
Building strong working relationships is crucial for this position. Be ready to share examples of how you've successfully built rapport with colleagues or clients in previous roles. Highlight your adaptability and willingness to engage with diverse stakeholders to foster collaboration.
