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- Tasks: Support the Facilities Management team with contract administration and KPI tracking.
- Company: BJF Group is a top UK contractor known for quality construction projects and a supportive work culture.
- Benefits: Enjoy competitive salary, 33 days leave, remote GP access, and discounted gym memberships.
- Why this job: Join a dynamic team where you can grow, learn, and make a real impact in a thriving environment.
- Qualifications: Strong communication skills, Excel proficiency, and a meticulous approach to administration are essential.
- Other info: Flexible working environment with opportunities for professional development and a focus on wellbeing.
The predicted salary is between 25000 - 35000 £ per year.
BJF Group is a leading multi-discipline Main Contractor based across the UK, specialising in delivering high-quality construction projects across various sectors - priding ourselves on our reputation for excellence and attention to detail.
As we continue to grow, we are seeking a professional and accurate Contract Administrator to provide administrative support to the Facilities Management business unit, ensuring precise policy & procedure document control and contract support across our largest Client contracts.
The Contract Administrator will support delivery teams to ensure that all contractual KPI's are met, as well as acting as a point of contact for both the client and on-site teams for any escalations relating to contract deliverables. Reporting directly into the Contract Support Manager, you will provide wider support to the FM team through efficient allocation of work orders to relevant operatives and assist in resource allocation where required - accurately updating records and logging any changes that may affect the day-to-day management of the contract.
The ability to quickly and effectively build relationships will be key as the role will give you an opportunity to interface with a diverse range of stakeholders across the FM business unit, both internally and externally. This exposure is a great opportunity for you to use these stakeholders as a resource whilst you learn the nuance of the business and apply your learnings through maintaining excellent service levels and client dialogue.
The role is best suited to an ambitious and driven individual who has an analytical approach to administration, along with the ability to effectively build and nurture strong working relationships from day one in a new environment. Flexibility and adaptability will also be key, as we are an agile organisation with changing business requirements which will require you to think on your feet.
Requirements:
- Excellent communicator - both written and verbal
- Very strong IT literacy, with a focus on Excel proficiency (Formulas, Pivot Tables, Read Data etc...)
- Strong administration skills with a meticulous approach to organisation
- Ability to work under pressure and meet deadlines
- Strong character with the confidence to challenge senior stakeholders where required
- Positive approach, resilient, determined and goal oriented
- Professional behaviour, reflecting the highest standards of integrity, quality and customer service
- Self-motivated and systematic
- Ability to work as part of a team, as well as independently
- Results/task orientated - attention to detail and accuracy
- Excellent time management and organisational skills
- Commitment to continuous improvement
What would make you stand out from the crowd:
- A background in Facilities Management - particularly within a main contractor environment
- Knowledge of CAFM systems and/or other information management systems and databases
- Accredited or industry-recognised Excel certification
What We Offer:
- A supportive and collaborative work environment
- Opportunities for professional growth and development
- Competitive salary and benefits package
- The chance to be part of an award-winning organisation that values innovation and excellence
Other information:
- Competitive Salary
- Annual Leave Entitlement: 33 days per annum (inclusive of bank holidays)
- Group Pension Scheme: Provided by Royal London to save for your future.
- Free Eyesight test: Specsavers
- Company Funded Health Cash Plan: helping you spread the cost of essential healthcare like, trips to the dentist.
- Remote GP Access: speedy access to a GP by telephone or online plus electronic prescriptions
- 24/7 EAP Service: free advice, counselling and support for you and your family whenever you need it.
- Discounted Gym Membership at more than 3,000 gyms across the UK.
- Better BJF Initiative: wellbeing and mental health champions readily available at work.
- Employee Referral Scheme: recommend a personal connection to us and claim a cash reward for their successful hire.
At BJF we look for people who seek:
- A career that will challenge and motivate
- A flexible, supportive, and caring environment
- The opportunity to progress, make key decisions and own their future
- A high level of variety in day-to-day work life
TEAMS Values by BJF Group:
- Trusted: Open, honest and transparent
- Excellent: The best in everything we do
- Agile: At the forefront of change
- Motivated: Driven to continuously improve together
- Safe: Supportive of everyone's wellbeing
We are an equal opportunities employer, and we welcome applications from all suitably qualified persons regardless of their sex; religious or similar philosophical beliefs; political opinion; race; age; sexual orientation; or, whether they are married or are in a civil partnership; or, whether they are disabled; or whether they have undergone, are undergoing or intend to undergo gender reassignment.
Awarded Silver Armed Forces Covenant Employer Recognition Scheme (2022)
Awarded 'Management Team of the Year' at the Surrey Kent Sussex (SKS) Awards (2022)
Finalists of the Southeast Construction Awards in the Best Construction Project and Best Construction Contractor categories. (2021)
FM Administrator - 3 Month FTC employer: BJF Group
Contact Detail:
BJF Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land FM Administrator - 3 Month FTC
✨Tip Number 1
Familiarise yourself with the Facilities Management sector, especially within a main contractor environment. Understanding the nuances of this field will help you speak confidently about your knowledge during interviews.
✨Tip Number 2
Brush up on your Excel skills, particularly with formulas and pivot tables. Since strong IT literacy is crucial for this role, demonstrating your proficiency in Excel can set you apart from other candidates.
✨Tip Number 3
Network with professionals in the Facilities Management industry. Building relationships with current or former employees of BJF Group can provide valuable insights and potentially lead to referrals.
✨Tip Number 4
Prepare to discuss how you handle pressure and meet deadlines. The ability to demonstrate resilience and a positive attitude in challenging situations will resonate well with the hiring team.
We think you need these skills to ace FM Administrator - 3 Month FTC
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the FM Administrator role. Emphasise your administration skills, IT literacy, and any experience in Facilities Management or contract administration.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the position and the company. Mention specific examples of how your skills and experiences make you a great fit for the role, particularly your ability to build relationships and work under pressure.
Highlight Key Skills: In your application, focus on key skills mentioned in the job description, such as Excel proficiency, attention to detail, and strong communication abilities. Use concrete examples to demonstrate these skills in action.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your professionalism and attention to detail, which are crucial for this role.
How to prepare for a job interview at BJF Group
✨Showcase Your Communication Skills
As an FM Administrator, excellent communication is key. Be prepared to demonstrate your verbal and written communication skills during the interview. You might be asked to explain complex ideas simply or to discuss how you've effectively communicated with stakeholders in the past.
✨Highlight Your IT Proficiency
Given the emphasis on strong IT literacy, especially in Excel, make sure to mention any relevant experience you have. Be ready to discuss specific functions you've used, like formulas and pivot tables, and how they helped you in previous roles.
✨Demonstrate Your Organisational Skills
The role requires a meticulous approach to administration. Prepare examples of how you've successfully managed multiple tasks or projects simultaneously, ensuring accuracy and attention to detail. This will show that you can handle the pressures of the job.
✨Emphasise Your Adaptability
BJF Group values flexibility and adaptability. Share experiences where you've had to think on your feet or adjust to changing circumstances. This will illustrate your ability to thrive in an agile environment and meet the evolving needs of the business.
