About the Role
As Operations / Administrative Associate, you'll keep our remote team running smoothly. You'll handle scheduling, onboarding, vendor coordination, and the many small tasks that let everyone else focus on their work. No prior experience is required. We'll train you on our tools, processes, and way of working.
Key Responsibilities
- Manage calendars, schedule meetings, and coordinate across the team
- Handle shared inboxes and internal requests
- Support onboarding of new hires (accounts, equipment, welcome materials)
- Administer allowances, subscriptions, and software licenses
- Coordinate with vendors, freelancers, and service providers
- Prepare meeting agendas, notes, and action item trackers
- Maintain accurate records and files in cloud systems
- Support HR, finance, and project teams with routine tasks
- Help organize virtual team events and company updates
- Suggest improvements to internal processes
Required
- Strong written and spoken English
- Good organizational skills and attention to detail
- Comfort with everyday digital tools (email, spreadsheets, online meetings)
- Ability to manage your own time and meet deadlines independently
- Willingness to learn quickly and ask questions
- Reliable internet connection and a quiet workspace
- Legally able to work in Singapore (Singapore Citizen or PR only)
Nice to Have (not required)
- Prior admin, customer service, or support experience
- Familiarity with Google Workspace, Microsoft 365, Slack, Notion, Asana, or Trello
- Experience working remotely
Skills and Qualities:
dependable, detail-oriented, proactive, discreet, adaptable, helpful.
Training:
paid onboarding/probation of 3 months, a dedicated mentor for the first 90 days, documented guides and SOPs.
Growth:
Operations Coordinator, Executive Assistant, HR Coordinator, Project Coordinator.
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