At a Glance
- Tasks: Provide top-notch admin support to a prestigious family, ensuring smooth daily operations.
- Company: Join a fast-paced Private Family Office with a close-knit team.
- Benefits: Opportunity for long-term growth and career development in a unique environment.
- Other info: Ideal for those interested in property, interiors, or design.
- Why this job: Make a meaningful impact behind the scenes while thriving in a dynamic setting.
- Qualifications: 2+ years in admin or PA roles, excellent communication, and organisational skills.
The predicted salary is between 28800 - 43200 £ per year.
We are seeking a highly organised and proactive Team Assistant to join a dynamic property investment team at a leading investment management firm based in Piccadilly Circus.
This is a fantastic opportunity to join a growing, close-knit team and provide broad administrative and operational support in a fast-paced, professional environment. The ideal candidate will be organised, personable and detail-focused, with the ability to manage multiple priorities and work proactively.
Responsibilities will include:
- Managing busy and often complex diaries, coordinating internal and external meetings and ensuring schedules run smoothly
- Coordinating travel arrangements, itineraries and logistics for meetings and business trips
- Preparing high-quality documents, presentations, reports and meeting materials, ensuring everything is accurate and professionally presented
- Supporting the team with property and investment-related documentation, including coordinating approvals and signatures
- Taking ownership of the team inbox, managing incoming enquiries and ensuring requests are dealt with promptly and efficiently
- Coordinating regular team, investor and client meetings, from scheduling through to preparing papers, refreshments and follow-up actions
- Assisting with the smooth running of client events, presentations and company functions
- Coordinating hospitality, catering and other arrangements for meetings and events
- Organising team events, away days, celebrations and social activities
- Managing client and staff gifting, from sourcing through to arranging delivery
- Working closely with colleagues and other assistants to provide seamless support across the wider businessProviding ad hoc support on projects and initiatives across the team, using initiative to anticipate what needs to be done
What we are looking for:
- Experience in a Team Assistant, Executive Assistant or similar administrative role
- Ideally experience within property, investment management, financial services or another professional services environment
- Exceptionally organised, with strong attention to detail and the ability to keep on top of multiple priorities
- Excellent written and verbal communication skills and is confident dealing with people at all levels
- Highly proficient in Microsoft Office, particularly Word, Excel, PowerPoint and Outlook
- A polished, professional and personable manner
- Proactive and naturally takes ownership, rather than waiting to be asked
- Comfortable handling confidential and commercially sensitive information
- Genuine team player who enjoys being hands-on and making things happen
#J-18808-Ljbffr
Team Assistant in City of London employer: Biscuit Recruitment
Join a pioneering premium chocolate brand that is not only dedicated to delivering exceptional products but also committed to making a positive impact on farming communities worldwide. As an Operations & Commercial Manager, you'll enjoy a dynamic work culture that fosters autonomy and innovation, with ample opportunities for personal and professional growth as you help shape the future of this mission-driven company from its UK launch. This role offers the unique chance to collaborate closely with the founder, allowing you to directly influence the brand's success while working in an environment that values sustainability and social responsibility.
StudySmarter Expert Advice🤫
We think this is how you could land Team Assistant in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for a Team Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Prepare for interviews by researching the company and its values. Show them you’re not just another candidate; you’re genuinely interested in their operations and how you can contribute to their success.
✨Tip Number 3
Practice your communication skills! As a Team Assistant, you'll need to liaise with various stakeholders. Role-play common scenarios with a friend to boost your confidence and polish your responses.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Team Assistant in City of London
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational prowess in your application. We want to see how you can keep things running smoothly, so share examples of how you've managed complex schedules or coordinated events in the past.
Be Discreet and Trustworthy:Since you'll be dealing with sensitive information, it's crucial to convey your discretion and trustworthiness. Use your application to demonstrate situations where you've handled confidential matters with care and professionalism.
Tailor Your Application:Don’t just send a generic application! Tailor your CV and cover letter to reflect the specific skills and experiences that match our job description. We love seeing candidates who take the time to connect their background to what we’re looking for.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Biscuit Recruitment
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Team Assistant in a Private Family Office. Familiarise yourself with the key tasks mentioned in the job description, like coordinating travel and managing diaries. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to share specific examples of how you've successfully managed multiple tasks or projects in the past. Highlight your attention to detail and ability to keep things running smoothly, as these are crucial traits for this position. Consider preparing a brief story about a time you handled a complex situation with grace.
✨Demonstrate Discretion and Professionalism
Given the nature of the role, it's essential to convey your ability to handle sensitive information with discretion. You might want to discuss a scenario where you maintained confidentiality or navigated a delicate situation. This will reassure the interviewers that you can be trusted in a high-profile environment.
✨Ask Insightful Questions
At the end of the interview, take the opportunity to ask thoughtful questions about the team dynamics or the types of projects you might be involved in. This shows your enthusiasm for the role and helps you gauge if the office culture aligns with your values. Plus, it gives you a chance to engage with the interviewers on a deeper level.
