Operations Manager / Executive Assistant

A splendid opportunity to join an ambitious boutique Executive Search firm as an EA to Founder / Operations Manager. Currently composed of a lean team of 5, we are searching for a driven individual to work collaboratively with the Founder on all business ventures as they continue to grow exponentially.

We are looking for a bright, curious and diligent individual who possesses business and commercial acumen to provide utmost support to the Founder; this all-encompassing and varied role will require agility, the ability to juggle multiple tasks at once whilst delivering tasks to a meticulous standard and most importantly you will be the heartbeat of the office.

Responsibilities will include:

• Diary management
• Office management
• Setting up meetings
• Project coordination including coordinating with clients and candidates to help deliver searches, building client-ready written documentation and organising travel and scheduling
• Marketing including updating content & social media sites, branding and building pitch decks and presentations
• HR duties such as facilitating all internal recruitment and onboarding
• Help, build and propagate a culture that everyone enjoys
• Operations – setting up and enhancing internal processes
• Finance – assist with payroll, invoicing and bookkeeping tasks
• Improve and suggest ideas to help the company grow

What we are looking for:

• An action-orientated, self-starter with a “make it happen” mentality
• Excellent communication and collaboration skills to partner with colleagues, clients, and candidates at all levels, and from all backgrounds
• High levels of emotional intelligence; you will have natural empathy and a deep understanding of people, enabling you to quickly build real rapport with individuals
• Highly ambitious and driven – focused on the greater good of the business
• Intrinsic desire to disrupt and challenge
• Natural curiosity and endlessly keen to learn
• Passionate about business and keen to learn about different sectors, functions, and organisations
• An expansive mindset, comfortable with ambiguity
• Sound knowledge of MS Office and other IT platforms

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