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For Companies At a Glance
- Tasks: Support daily office operations, manage projects, and assist with onboarding new employees.
- Company: Join a prestigious boutique financial services firm known for teamwork and innovation.
- Benefits: Enjoy a collaborative culture and opportunities for professional growth in a dynamic environment.
- Why this job: Be part of a high-performing team that values excellence and offers a supportive work atmosphere.
- Qualifications: 2-3 years in office coordination or administration; strong organizational and communication skills required.
- Other info: This is a newly created position, perfect for those looking to make an impact.
The predicted salary is between 30000 - 42000 £ per year.
Job Description
Exciting opportunity to join a high-performing, collaborative team in a dynamic and growing boutique financial services firm based in Piccadilly Circus.
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We are seeking an Operations Coordinator to join a wonderful team in a newly created position, designed to support the smooth running of the office and provide administrative support internally. This is an exceptional opportunity to join a prestigious and well-established investment firm that values teamwork, innovation, and a supportive culture. The firm is known for its strong reputation, collaborative environment, and commitment to excellence.
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Responsibilities will include:
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- Ensure the day-to-day operations of the office run seamlessly, including liaising with suppliers, managing office supplies, and maintaining a professional workspace
- Assist and independently manage projects as required to see through a new office fit-out and office move
- Assist with onboarding new employees, including setting up workstations and providing necessary resources
- Ensure the Health and Safety schedule is managed and assessments are carried out
- Assist in the smooth running of the Front of House operations / act as a backup support for the FOH function when required
- Provide general admin support to the team, partners and senior leadership with scheduling, travel arrangements and expenses
- Set up meeting rooms and manage the room calendars
- Maintain accurate records and files, including trackers and expenses
- Serve as a point of contact for internal and external communications, ensuring effective information flow
- Organise internal and external meetings, book venues, and oversee logistics for team events, client meetings, and offsites
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What We’re Looking For:
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- Ideally 2 – 3 years’ experience in an office coordination, administration, or executive support role within a corporate or professional services environment
- Exceptional organisational skills with the ability to multitask and prioritise in a fast-paced setting
- Strong communication and interpersonal skills, able to engage confidently with stakeholders at all levels
- A proactive and problem-solving mindset, with a keen eye for detail and process improvement
- Ability to work independently while also being a team player in a highly collaborative environment
- Discretion and professionalism when handling confidential information
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Operations Coordinator employer: Biscuit Recruitment
Contact Detail:
Biscuit Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Coordinator
✨Tip Number 1
Familiarize yourself with the specific operations and administrative processes of financial services firms. Understanding the unique challenges and requirements in this sector will help you stand out as a candidate who is ready to hit the ground running.
✨Tip Number 2
Highlight your experience in managing office supplies and liaising with suppliers. Be prepared to discuss specific examples where you've successfully maintained a professional workspace and ensured smooth day-to-day operations.
✨Tip Number 3
Showcase your organizational skills by preparing for potential scenarios that require multitasking. Think of examples from your past roles where you effectively prioritized tasks in a fast-paced environment, as this will resonate well with the team.
✨Tip Number 4
Demonstrate your proactive problem-solving mindset by sharing instances where you've improved processes or resolved issues independently. This will illustrate your ability to contribute positively to the team's collaborative culture.
We think you need these skills to ace Operations Coordinator
Some tips for your application 🫡
Understand the Role: Take the time to thoroughly read the job description for the Operations Coordinator position. Make sure you understand the responsibilities and the skills required, as this will help you tailor your application.
Highlight Relevant Experience: In your CV and cover letter, emphasize your 2-3 years of experience in office coordination or administration. Provide specific examples of how you've successfully managed projects, supported teams, or improved processes in previous roles.
Showcase Your Skills: Demonstrate your exceptional organizational skills and ability to multitask by providing concrete examples. Mention any experience you have with managing office supplies, scheduling meetings, or supporting onboarding processes.
Personalize Your Application: Make sure to personalize your cover letter. Address it to the hiring manager if possible, and express your enthusiasm for joining a collaborative team in a prestigious investment firm. Highlight how your proactive mindset aligns with their values.
How to prepare for a job interview at Biscuit Recruitment
✨Showcase Your Organizational Skills
As an Operations Coordinator, your ability to multitask and prioritize is crucial. Be prepared to share specific examples from your past experiences where you successfully managed multiple projects or tasks simultaneously.
✨Demonstrate Strong Communication Abilities
This role requires engaging with stakeholders at all levels. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've effectively communicated in previous roles.
✨Highlight Your Problem-Solving Mindset
The firm values a proactive approach to challenges. Think of instances where you identified a problem and took the initiative to implement a solution, and be ready to discuss these during the interview.
✨Emphasize Team Collaboration
Since this position is within a collaborative environment, share examples of how you've worked effectively as part of a team. Highlight your ability to support others while also being able to work independently.
