Operations Coordinator

Exciting opportunity to join a high-performing, collaborative team in a dynamic and growing boutique financial services firm based in Piccadilly Circus.

We are seeking an Operations Coordinator to join a wonderful team in a newly created position, designed to support the smooth running of the office and provide administrative support internally. This is an exceptional opportunity to join a prestigious and well-established investment firm that values teamwork, innovation, and a supportive culture. The firm is known for its strong reputation, collaborative environment, and commitment to excellence.

Responsibilities will include:

1. Ensure the day-to-day operations of the office run seamlessly, including liaising with suppliers, managing office supplies, and maintaining a professional workspace.
2. Assist and independently manage projects as required to see through a new office fit-out and office move.
3. Assist with onboarding new employees, including setting up workstations and providing necessary resources.
4. Ensure the Health and Safety schedule is managed and assessments are carried out.
5. Assist in the smooth running of the Front of House operations / act as a backup support for the FOH function when required.
6. Provide general admin support to the team, partners, and senior leadership with scheduling, travel arrangements, and expenses.
7. Set up meeting rooms and manage the room calendars.
8. Maintain accurate records and files, including trackers and expenses.
9. Serve as a point of contact for internal and external communications, ensuring effective information flow.
10. Organise internal and external meetings, book venues, and oversee logistics for team events, client meetings, and offsites.

What We’re Looking For:

1. Ideally 2 – 3 years’ experience in an office coordination, administration, or executive support role within a corporate or professional services environment.
2. Exceptional organisational skills with the ability to multitask and prioritise in a fast-paced setting.
3. Strong communication and interpersonal skills, able to engage confidently with stakeholders at all levels.
4. A proactive and problem-solving mindset, with a keen eye for detail and process improvement.
5. Ability to work independently while also being a team player in a highly collaborative environment.
6. Discretion and professionalism when handling confidential information.

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