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- Tasks: Manage travel, diaries, events, and office queries while supporting the team.
- Company: Global tech-focused investment firm with a dynamic work environment.
- Benefits: Competitive salary, professional development, and a vibrant office culture.
- Why this job: Be the go-to person in a fast-paced setting and make a real impact.
- Qualifications: Experience as an EA/Office Manager with strong communication and organisational skills.
- Other info: Opportunity to thrive in a supportive team and develop your career.
The predicted salary is between 36000 - 60000 £ per year.
Our client a global technology-focused investment firm, is looking for a brilliant EA/Office Manager to join the team on a one-year FTC covering maternity. We are looking for a superstar EA who possesses confidence, agility and can act as a strategic thinker and forward plan. You will need to have first class communication skills and will be able to input ideas. As the go-to person you will enjoy being the lynchpin of the office and will be able to juggle multiple tasks at once.
Responsibilities include but are not limited to:
- Management of extensive travel often with last minute changes – organisation of any travel requirements including flights, hotels and tickets
- Diary management – scheduling management for two team members as well as coordinating with peers to schedule from other offices
- Event Management – organisation of any team socials, internal dinners, drinks or networking
- Meeting and greeting visitors
- Meeting planning and/or scheduling, often with overseas clients and contacts at all levels
- Expense reporting
- Assisting with general office management – ordering supplies, opening and distribution of post, stationery ordering and managing any vendors who service the office (cleaners, energy, network, etc.)
- Be the main point of contact on a day to day basis for all admin/office queries
What we are looking for:
- Similar experience working as an EA/Office Manager
- Experience with planning heavy travel
- Calm, upbeat and unflappable
- Ability to demonstrate initiative, flexible and proactive approach
- Ability to plan, prioritise and organise
- Exceptional communication skills, both written and verbal
- Exceptional attention to detail and organisational skills
- Exceptional follow through
- Ability to work independently
- Adhere to discretion sincerely
- Proficient in Microsoft Word, Excel, Outlook, and PowerPoint
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Executive Assistant / Office Manager employer: Biscuit Recruitment
Contact Detail:
Biscuit Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant / Office Manager
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an EA/Office Manager role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute as their next superstar EA.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to be articulate and confident. Try mock interviews with friends or family to get comfortable with discussing your experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to apply through our website! We’ve got loads of opportunities that could be perfect for you. Plus, it’s a great way to ensure your application gets seen by the right people.
We think you need these skills to ace Executive Assistant / Office Manager
Some tips for your application 🫡
Show Off Your Communication Skills: Since the role requires first-class communication skills, make sure your application reflects this. Use clear and concise language, and don’t shy away from showcasing your personality. We want to see how you can express ideas effectively!
Highlight Your Organisational Skills: As an EA/Office Manager, juggling multiple tasks is key. In your application, give examples of how you've successfully managed complex schedules or organised events. We love seeing real-life scenarios that demonstrate your ability to keep everything running smoothly.
Be Proactive in Your Approach: We’re looking for someone who can think ahead and take initiative. In your written application, mention times when you’ve anticipated needs or solved problems before they arose. This shows us you’re not just reactive but a strategic thinker too!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it gives you a chance to explore more about us and what we do!
How to prepare for a job interview at Biscuit Recruitment
✨Show Off Your Organisational Skills
As an Executive Assistant/Office Manager, your ability to juggle multiple tasks is crucial. Prepare examples of how you've successfully managed complex schedules or travel arrangements in the past. This will demonstrate your organisational prowess and ability to handle pressure.
✨Communicate Like a Pro
First-class communication skills are a must for this role. Practice articulating your thoughts clearly and confidently. Consider role-playing common interview questions with a friend to refine your responses and ensure you convey your ideas effectively.
✨Be Ready to Showcase Your Initiative
Employers love candidates who can think ahead. Come prepared with suggestions on how you could improve office processes or enhance team dynamics. This shows that you're not just reactive but also proactive, which is key for the role.
✨Demonstrate Your Flexibility
The job requires someone who can adapt to last-minute changes, especially with travel plans. Share specific instances where you've had to pivot quickly and how you managed those situations. This will highlight your agility and calmness under pressure.
