At a Glance
- Tasks: Support a busy psychology practice with admin, patient care, and PA responsibilities.
- Company: Reputable Harley Street psychology practice with a professional environment.
- Benefits: Part-time hours, competitive salary, and a supportive team.
- Other info: Ideal for students seeking part-time work with consistent hours.
- Why this job: Gain valuable experience in healthcare while enjoying a flexible work schedule.
- Qualifications: Previous admin or PA experience, strong organisational skills, and IT proficiency.
The predicted salary is between 21640 - 21640 € per year.
We are seeking a highly organised, professional Part-Time Secretary / Personal Assistant to support a busy and well-established psychology practice based in the Harley Street area. This is a varied and rewarding role combining administrative, patient-facing, and PA responsibilities. The role is part-time (20 hours per week over 4 days) and would suit someone who is detail-oriented, discreet, and confident working in a fast-paced healthcare environment.
The Role
You will play a key role in ensuring the smooth day-to-day running of the practice while providing high-level PA support.
Key Responsibilities:
- Managing a busy appointment diary and coordinating patient bookings (Cliniko)
- Handling phone calls, emails, and post with professionalism and strict confidentiality
- Providing full PA support, including personal tasks, scheduling, and travel arrangements
- Preparing reports, documents, and medical correspondence
- Supporting bookkeeping tasks, including invoicing, payments, and expense tracking (Xero, Stripe, Hubdoc)
- Maintaining accurate patient records and managing referrals
- Managing inbound patient enquiries with an excellent telephone manner
- Organising files, systems, and office supplies
- Assisting with general practice and office management duties
- Liaising with external professionals such as accountants and medical contacts
About You
- Previous experience as a Secretary, PA, or Administrator (essential), ideally within healthcare
- Highly organised with strong multitasking and prioritisation skills
- Excellent attention to detail and accuracy
- Confident user of Microsoft Office, general IT systems, and AI tools
- Experience with Cliniko (desirable)
- Strong communication skills and professional phone manner
- Able to handle confidential and sensitive information with discretion
What's on offer
- Work in a respected and professional Harley Street practice
- Varied role with responsibility and autonomy
- Supportive, professional working environment
- Ideal part-time opportunity with consistent hours
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately, we aren't able to get back to candidates individually on the status of their application as we are a small team.
Part time Secretary/PA in Slough employer: Bis Recruit
Join a prestigious psychology practice in the heart of Harley Street, where you will be part of a supportive and professional team dedicated to providing exceptional patient care. This part-time role offers a unique opportunity for personal and professional growth, with a focus on work-life balance and consistent hours, making it an ideal fit for those seeking meaningful employment in a dynamic healthcare environment.
StudySmarter Expert Advice🤫
We think this is how you could land Part time Secretary/PA in Slough
✨Tip Number 1
Network like a pro! Reach out to your connections in the healthcare field, especially those who might know about openings at psychology practices. A friendly chat can sometimes lead to opportunities that aren’t even advertised.
✨Tip Number 2
Be proactive! Don’t just wait for job postings; consider sending a speculative application directly to practices you admire. Tailor your message to show how you can add value to their team.
✨Tip Number 3
Prepare for interviews by researching common questions for secretarial roles in healthcare. Practise your responses and think of examples that showcase your organisational skills and attention to detail.
✨Tip Number 4
Keep an eye on our website for new job listings! We regularly update our openings, and applying through us gives you a better chance of landing that part-time role you’re after.
We think you need these skills to ace Part time Secretary/PA in Slough
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the role of Part-Time Secretary/PA. Highlight your relevant experience in healthcare and any specific skills that match the job description, like managing diaries or handling confidential information.
Craft a Personal Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and how you can contribute to the smooth running of the practice.
Showcase Your Tech Skills:Since the role involves using various software like Cliniko and Xero, make sure to mention your proficiency with these tools or similar ones. We love tech-savvy candidates who can hit the ground running!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, keep an eye on our site for future opportunities!
How to prepare for a job interview at Bis Recruit
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Part-Time Secretary/PA in a psychology practice. Familiarise yourself with terms like 'Cliniko' and 'Xero', as well as the general duties listed in the job description. This will help you demonstrate your knowledge and show that you're genuinely interested in the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've managed busy schedules or handled multiple tasks simultaneously in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to stay organised and efficient under pressure.
✨Practice Professional Communication
Since this role involves handling patient enquiries and liaising with professionals, it's crucial to exhibit excellent communication skills. Practise answering common interview questions with a clear and confident tone. You might even want to role-play with a friend to get comfortable with discussing sensitive topics professionally.
✨Prepare Questions for Them
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful queries about the practice's culture, team dynamics, or how they handle patient confidentiality. This not only shows your interest but also helps you assess if the environment is the right fit for you.
