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- Tasks: Support the smooth running of the General Office and manage key operational tasks.
- Company: Respected London law firm with a supportive culture and strong operational standards.
- Benefits: Valuable experience in a high-performing team and opportunities for professional development.
- Why this job: Make a real impact in a collaborative environment while developing your skills.
- Qualifications: Experience in a law firm’s general office or facilities team, with some supervisory exposure.
- Other info: Join a friendly team where your contributions are genuinely valued.
The predicted salary is between 36000 - 60000 ÂŁ per year.
An excellent opportunity has arisen to join a highly respected London law firm as a Deputy General Office Supervisor. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required.
We are looking for someone confident, proactive and service‑driven, with previous experience working in a law firm’s general office or facilities team, with some supervisory exposure.
As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include:
- Managing incoming and outgoing Royal Mail, DX and courier services.
- Handling faxes, ensuring timely delivery to internal teams.
- Supporting reprographics tasks including printing, scanning, copying and binding.
- Conducting stationery checks, placing orders and maintaining stock levels.
- Delivering new joiner inductions in the Supervisor’s absence.
- Checking and coding incoming invoices accurately and promptly.
- Maintaining monthly KPI records and ensuring timely submission.
- Supporting meeting room set‑ups and liaising with the Reception team.
- Assisting with office moves, furniture transfers and maintaining a safe working environment.
- Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.
- Providing archiving and records support in the absence of the Records Assistant.
The ideal candidate will be:
- Experienced with a background in a law firm general office, facilities or similar operational environment.
- Exposed to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas).
- Skilled with strong organisation and administrative capabilities.
- Comfortable with manual handling (moving boxes, furniture etc.).
- Able to multitask, prioritise under pressure and meet tight deadlines.
- Detail‑oriented with sound judgement and business awareness.
- Client‑service focused with a positive, proactive approach.
- Reliable, disciplined, and a confident self‑starter.
- Logical, methodical, and able to follow tasks through to completion.
- Approachable, flexible and collaborative.
This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high‑performing team where your contribution will be genuinely valued.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
Office Supervisor employer: Bis Recruit
Contact Detail:
Bis Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Supervisor
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Office Supervisor role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews! Research the firm thoroughly, understand their culture, and be ready to discuss how your experience aligns with their needs. Practise common interview questions and think about how you can showcase your supervisory skills.
✨Tip Number 3
Don’t just apply anywhere—apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team.
✨Tip Number 4
Follow up after your interviews! A quick thank-you email can go a long way in making a positive impression. It shows your enthusiasm for the role and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Office Supervisor
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experience mentioned in the job description. Highlight any supervisory roles or relevant experience in a law firm’s general office to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about this role and how your proactive, service-driven attitude aligns with our team’s values.
Showcase Your Organisation Skills: Since the role involves multitasking and managing various tasks, give examples of how you've successfully organised workloads or handled tight deadlines in previous jobs. We love detail-oriented candidates!
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep track of your application. Plus, we can’t wait to hear from you!
How to prepare for a job interview at Bis Recruit
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy General Office Supervisor. Familiarise yourself with tasks like managing mail services and supporting reprographics. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Supervisory Skills
Since the role involves some supervisory duties, be ready to discuss any relevant experience you have. Think of examples where you've coordinated workloads or supported team members. Highlighting these experiences will show that you can step up when needed.
✨Demonstrate Your Client-Service Focus
This law firm values a client-service approach, so prepare to share examples of how you've provided excellent service in previous roles. Whether it’s handling inquiries or ensuring smooth operations, showing your proactive attitude will resonate well with the interviewers.
✨Prepare for Practical Scenarios
Expect to be asked about how you'd handle specific situations, like managing tight deadlines or coordinating office moves. Think through potential scenarios and how you would approach them. This will showcase your problem-solving skills and ability to stay calm under pressure.
