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- Tasks: Support the smooth running of the General Office and oversee daily operations.
- Company: Respected London law firm with a supportive culture.
- Benefits: Competitive salary, professional development, and a friendly team environment.
- Why this job: Join a high-performing team where your contributions are genuinely valued.
- Qualifications: Experience in a law firm's general office and some supervisory exposure.
- Other info: Great opportunity for career growth and skill development.
The predicted salary is between 30000 - 38000 £ per year.
An excellent opportunity has arisen to join a highly respected London law firm as a Deputy General Office Supervisor. This is an office-based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required.
We are looking for someone confident, proactive and service-driven, with previous experience working in a law firm’s general office or facilities team, with some supervisory exposure.
The Role
As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include:
- Managing incoming and outgoing Royal Mail, DX and courier services.
- Handling faxes, ensuring timely delivery to internal teams.
- Supporting reprographics tasks including printing, scanning, copying and binding.
- Conducting stationery checks, placing orders and maintaining stock levels.
- Delivering new joiner inductions in the Supervisor’s absence.
- Checking and coding incoming invoices accurately and promptly.
- Maintaining monthly KPI records and ensuring timely submission.
- Supporting meeting room set-ups and liaising with the Reception team.
- Assisting with office moves, furniture transfers and maintaining a safe working environment.
- Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.
- Providing archiving and records support in the absence of the Records Assistant.
The ideal candidate will be:
- Experienced with a background in a law firm general office, facilities or similar operational environment.
- Exposed to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas).
- Skilled with strong organisation and administrative capabilities.
- Confident using MS Office (Word, Excel).
- Comfortable with manual handling (moving boxes, furniture etc.).
- Able to multitask, prioritise under pressure and meet tight deadlines.
- Detail-oriented with sound judgment and business awareness.
- Client-service focused with a positive, proactive approach.
- Reliable, disciplined, and a confident self-starter.
- Logical, methodical, and able to follow tasks through to completion.
- Approachable, flexible and collaborative.
Why Join?
This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
Deputy Office/Facilities Manager in London employer: Bis Recruit
Contact Detail:
Bis Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Office/Facilities Manager in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Deputy Office/Facilities Manager role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm thoroughly. Understand their culture, values, and recent news. This will help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions related to office management and supervisory roles. Think about your past experiences and how they align with the responsibilities of the Deputy Office/Facilities Manager position.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, keep an eye on our career support webinars for tips on nailing that interview and landing the job!
We think you need these skills to ace Deputy Office/Facilities Manager in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Deputy Office/Facilities Manager role. Highlight any supervisory experience and your background in a law firm’s general office or facilities team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and client-service focus. Mention specific examples of how you've contributed to operational efficiency in previous roles.
Be Detail-Oriented: Pay attention to the details in your application. Ensure there are no typos or formatting issues, as this reflects your organisational skills. Remember, we’re looking for someone who can manage multiple tasks with precision!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, you’ll find all the info you need about the position there!
How to prepare for a job interview at Bis Recruit
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the responsibilities of a Deputy Office/Facilities Manager. Familiarise yourself with tasks like managing mail services, handling invoices, and supporting office moves. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Supervisory Skills
Since the role involves some supervisory duties, be ready to discuss any relevant experience you have. Think of examples where you've coordinated workloads or supported team members. Highlighting your leadership skills will set you apart from other candidates.
✨Demonstrate Your Client-Service Focus
This law firm values a proactive and service-driven approach. Prepare to share instances where you've gone above and beyond for clients or colleagues. Showing that you understand the importance of client service will resonate well with the interviewers.
✨Be Ready for Practical Questions
Expect questions that assess your organisational and multitasking abilities. You might be asked how you would handle tight deadlines or manage multiple tasks simultaneously. Practising your responses to these scenarios will help you feel more confident during the interview.
