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- Tasks: Support the smooth running of the General Office department and oversee daily operations.
- Company: Join a respected London law firm with a supportive culture.
- Benefits: Competitive salary, professional development, and a friendly team environment.
- Why this job: Make a real impact in a dynamic office setting while developing your career.
- Qualifications: Experience in a law firm's general office or facilities team with supervisory exposure.
- Other info: Great opportunities for growth and a chance to join a high-performing team.
The predicted salary is between 29000 - 42000 £ per year.
An excellent opportunity has arisen to join a highly respected London law firm as a Deputy General Office Supervisor. This is an office-based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required.
We are looking for someone confident, proactive and service-driven, with previous experience working in a law firm’s general office or facilities team, with some supervisory exposure.
The Role
As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include:
- Managing incoming and outgoing Royal Mail, DX and courier services.
- Handling faxes, ensuring timely delivery to internal teams.
- Supporting reprographics tasks including printing, scanning, copying and binding.
- Conducting stationery checks, placing orders and maintaining stock levels.
- Delivering new joiner inductions in the Supervisor’s absence.
- Checking and coding incoming invoices accurately and promptly.
- Maintaining monthly KPI records and ensuring timely submission.
- Supporting meeting room set-ups and liaising with the Reception team.
- Assisting with office moves, furniture transfers and maintaining a safe working environment.
- Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.
- Providing archiving and records support in the absence of the Records Assistant.
The ideal candidate will be:
- Experienced with a background in a law firm general office, facilities or similar operational environment.
- Exposed to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas).
- Skilled with strong organisation and administrative capabilities.
- Confident using MS Office (Word, Excel).
- Comfortable with manual handling (moving boxes, furniture etc.).
- Able to multitask, prioritise under pressure and meet tight deadlines.
- Detail-oriented with sound judgment and business awareness.
- Client-service focused with a positive, proactive approach.
- Reliable, disciplined, and a confident self-starter.
- Logical, methodical, and able to follow tasks through to completion.
- Approachable, flexible and collaborative.
Why Join?
This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions. In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
Deputy Office/Facilities Manager in City of London employer: Bis Recruit
Contact Detail:
Bis Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Deputy Office/Facilities Manager in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for a Deputy Office/Facilities Manager role. You never know who might have the inside scoop on an opening or can put in a good word for you.
✨Tip Number 2
Prepare for those interviews by practising common questions related to office management and facilities. Think about your past experiences and how they align with the responsibilities listed in the job description. Confidence is key, so get comfortable talking about your skills!
✨Tip Number 3
Don’t forget to showcase your organisational skills! During interviews, share specific examples of how you've managed workloads or improved processes in previous roles. This will demonstrate your proactive approach and attention to detail.
✨Tip Number 4
Apply through our website for the best chance at landing that role! We love seeing candidates who take the initiative to connect directly with us. Plus, keep an eye on our career support webinars for tips on nailing that interview!
We think you need these skills to ace Deputy Office/Facilities Manager in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the Deputy Office/Facilities Manager role. Highlight any supervisory experience and your background in a law firm’s general office or facilities team.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to showcase your proactive approach and client-service focus. Mention specific examples of how you've contributed to operational efficiency in previous roles.
Be Detail-Oriented: Pay attention to the details in your application. Ensure there are no typos or formatting issues, as this reflects your organisational skills. Remember, we’re looking for someone who can follow tasks through to completion!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into the right hands. Plus, keep an eye on our site for future opportunities that might suit you!
How to prepare for a job interview at Bis Recruit
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Deputy Office/Facilities Manager role. Familiarise yourself with the key responsibilities listed in the job description, such as managing mail services and supporting reprographics tasks. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Supervisory Skills
Since the role involves some supervisory duties, be prepared to discuss any relevant experience you have. Think of examples where you've overseen workloads or coordinated tasks, even if it was informally. Highlighting these experiences will show that you can step up when needed and support the General Office Supervisor effectively.
✨Demonstrate Your Client-Service Focus
This law firm values a client-service approach, so be ready to share examples of how you've provided excellent service in previous roles. Whether it's handling inquiries or ensuring smooth operations, showcasing your proactive attitude will resonate well with the interviewers.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask at the end. Inquire about the team dynamics, the firm's culture, or how success is measured in this role. This not only shows your interest but also helps you determine if the firm is the right fit for you.
