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- Tasks: Support office operations, manage mail services, and assist with administrative tasks.
- Company: Respected London law firm with a supportive culture.
- Benefits: Competitive salary, professional development, and a friendly team environment.
- Why this job: Join a high-performing team where your contributions are valued and make a real impact.
- Qualifications: Experience in an operational role with some supervisory exposure; strong organisational skills.
- Other info: Opportunities for career growth and access to career support webinars.
The predicted salary is between 29000 - 32000 ÂŁ per year.
An excellent opportunity has arisen to join a highly respected London law firm. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required.
We are looking for someone confident, proactive and service‑driven, with previous experience working in a professional service setting in their general office or facilities team, with some supervisory exposure.
The Role
- Managing incoming and outgoing Royal Mail, DX and courier services.
- Handling faxes, ensuring timely delivery to internal teams.
- Supporting reprographics tasks including printing, scanning, copying and binding.
- Conducting stationery checks, placing orders and maintaining stock levels.
- Delivering new joiner inductions in the Supervisor’s absence.
- Checking and coding incoming invoices accurately and promptly.
- Maintaining monthly KPI records and ensuring timely submission.
- Supporting meeting room set-ups and liaising with the Reception team.
- Assisting with office moves, furniture transfers and maintaining a safe working environment.
- Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.
- Providing archiving and records support in the absence of the Records Assistant.
The ideal candidate will be:
- Experienced with a background in a similar operational environment.
- Exposure to supervisory duties, even if informally (e.g., overseeing workloads, coordinating rotas).
- Skilled with strong organisation and administrative capabilities.
- Confident using MS Office (Word, Excel).
- Comfortable with manual handling (moving boxes, furniture etc.).
- Able to multitask, prioritise under pressure and meet tight deadlines.
- Detail‑oriented with sound judgment and business awareness.
- Client‑service focused with a positive, proactive approach.
- Reliable, disciplined, and a confident self‑starter.
- Logical, methodical, and able to follow tasks through to completion.
- Approachable, flexible and collaborative.
Why Join?
This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
Assistant Office Manager - Law Firm in City of London employer: Bis Recruit
Contact Detail:
Bis Recruit Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Office Manager - Law Firm in City of London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Assistant Office Manager role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and think about how your experience aligns with their needs. This will help you stand out as a confident and proactive candidate during the interview.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to supervisory duties and office management. Being articulate about your past experiences will show that you're ready to take on the responsibilities of the role.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, keep an eye on our career support webinars for tips on nailing that interview and landing the job!
We think you need these skills to ace Assistant Office Manager - Law Firm in City of London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV reflects the skills and experiences that match the job description. Highlight any supervisory roles or relevant office management experience to show us you’re the right fit!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re interested in this role and how your background makes you a perfect match for our team. Keep it concise but engaging!
Show Off Your Organisation Skills: Since this role involves multitasking and managing various tasks, give us examples of how you've successfully juggled responsibilities in previous jobs. We love seeing those organisational skills in action!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way to ensure your application gets into our hands quickly and efficiently. Plus, it shows us you’re proactive!
How to prepare for a job interview at Bis Recruit
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to managing office operations and supporting a team. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Supervisory Skills
Since the role involves some supervisory duties, be ready to discuss any past experiences where you've overseen workloads or coordinated tasks. Prepare specific examples that highlight your leadership style and how you’ve successfully managed a team, even if it was in an informal capacity.
✨Demonstrate Your Client-Service Focus
This law firm values a client-service approach, so think of instances where you’ve gone above and beyond to meet client needs. Be prepared to share stories that illustrate your proactive attitude and how you’ve contributed to a positive working environment.
✨Practice Your Multitasking Examples
Given the fast-paced nature of the role, it’s crucial to demonstrate your ability to multitask and prioritise effectively. Prepare to discuss situations where you successfully juggled multiple responsibilities, especially under pressure, and how you ensured all tasks were completed on time.