At a Glance
- Tasks: Support office operations and manage a dynamic team in a prestigious law firm.
- Company: Join a highly respected London law firm with a supportive culture.
- Benefits: Competitive salary, professional development, and a friendly team environment.
- Other info: Great career growth opportunities and a chance to join a high-performing team.
- Why this job: Make a real impact while developing your skills in a professional setting.
- Qualifications: Experience in office management and strong organisational skills required.
The predicted salary is between 35000 - 38000 € per year.
An excellent opportunity has arisen to join a highly respected London law firm. This is an office‑based role supporting the smooth running of the General Office department, working closely with the General Office Supervisor and providing oversight to the General Office Assistant when required. We are looking for someone confident, proactive and service‑driven, with previous experience working in a professional service setting in their general office or facilities team, with some supervisory exposure.
As Deputy General Office Supervisor, you will play a vital part in ensuring the firm’s operational and administrative processes run efficiently. Key responsibilities include:
- Managing incoming and outgoing Royal Mail, DX and courier services.
- Handling faxes, ensuring timely delivery to internal teams.
- Supporting reprographics tasks including printing, scanning, copying and binding.
- Conducting stationery checks, placing orders and maintaining stock levels.
- Delivering new joiner inductions in the Supervisor’s absence.
- Checking and coding incoming invoices accurately and promptly.
- Maintaining monthly KPI records and ensuring timely submission.
- Supporting meeting room set-ups and liaising with the Reception team.
- Assisting with office moves, furniture transfers and maintaining a safe working environment.
- Supervising the General Office Assistant when required, coordinating daily cover and managing workloads.
- Providing archiving and records support in the absence of the Records Assistant.
The ideal candidate will be:
- Experienced with a background in a similar operational environment within a law firm.
- Able to demonstrate supervisory/line management experience (e.g., overseeing workloads, coordinating rotas).
- Skilled with strong organisation and administrative capabilities.
- Confident using MS Office (Word, Excel).
- Comfortable with manual handling (moving boxes, furniture etc.).
- Able to multitask, prioritise under pressure and meet tight deadlines.
- Detail‑oriented with sound judgment and business awareness.
- Client‑service focused with a positive, proactive approach.
- Reliable, disciplined, and a confident self‑starter.
- Logical, methodical, and able to follow tasks through to completion.
- Approachable, flexible and collaborative.
This firm is known for its supportive culture, strong operational standards and commitment to employee development. You’ll be joining a small, friendly and high-performing team where your contribution will be genuinely valued.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren’t able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
In the meantime, why not sign up to a career support webinar hosted by our sister business SKC London? Choose from our CV Writing Masterclass, LinkedIn for Job Success, How to Interview Well and Job Search Secrets Revealed.
Assistant Office & Reprographics Supervisor - Law Firm employer: Bis Recruit
Join a highly respected London law firm that prides itself on a supportive culture and strong operational standards. As an Assistant Office & Reprographics Supervisor, you will be part of a small, friendly team where your contributions are genuinely valued, and you'll have access to excellent employee development opportunities. With a focus on collaboration and a proactive approach, this role offers a meaningful and rewarding career path in a professional service environment.
StudySmarter Expert Advice🤫
We think this is how you could land Assistant Office & Reprographics Supervisor - Law Firm
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Assistant Office Supervisor role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and think about how your experience aligns with their needs. This will help you stand out as a confident and proactive candidate during the interview process.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable answering common questions. Focus on showcasing your supervisory experience and how you've successfully managed tasks in previous roles.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, keep an eye on our career support webinars for tips on nailing that interview and landing the job of your dreams.
We think you need these skills to ace Assistant Office & Reprographics Supervisor - Law Firm
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experience mentioned in the job description. Highlight your supervisory experience and any relevant roles in a professional service setting to catch our eye!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the Assistant Office Supervisor role. Be confident, proactive, and show us your service-driven attitude.
Showcase Your Organisational Skills:Since this role involves multitasking and prioritising under pressure, give examples in your application of how you've successfully managed similar situations in the past. We love detail-oriented candidates!
Apply Through Our Website:To make sure your application gets to us, apply directly through our website. It’s the best way to ensure we see your application and can consider you for this exciting opportunity!
How to prepare for a job interview at Bis Recruit
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the job description. Familiarise yourself with the key responsibilities and required skills, especially those related to managing office operations and supporting reprographics tasks. This will help you tailor your answers to show how your experience aligns perfectly with what they’re looking for.
✨Showcase Your Supervisory Skills
Since the role involves some supervisory duties, be ready to discuss your previous experiences in managing teams or overseeing workloads. Prepare specific examples that highlight your ability to coordinate tasks and support team members, demonstrating your proactive and service-driven approach.
✨Demonstrate Your Organisational Skills
This position requires strong organisational capabilities, so come prepared to discuss how you manage multiple tasks and prioritise under pressure. You might want to share a story about a time when you successfully handled tight deadlines or maintained stock levels efficiently, showcasing your detail-oriented nature.
✨Be Client-Service Focused
The firm values a client-service focus, so during the interview, emphasise your commitment to providing excellent service. Share examples of how you've gone above and beyond to meet client needs or improve processes in your previous roles, reinforcing your positive and collaborative attitude.
