At a Glance
- Tasks: Manage complex schedules, travel, and properties for a busy private family.
- Company: Established private family office in St Johns Wood, London.
- Benefits: Competitive salary, flexible work options, and long-term career growth.
- Other info: Pet-friendly workplace with opportunities for personal and professional development.
- Why this job: Join a dynamic environment where your organisational skills make a real difference.
- Qualifications: 10+ years EA experience, strong interpersonal skills, and tech-savvy.
The predicted salary is between 70000 - 80000 £ per year.
A rare opportunity has arisen for an exceptional Executive Assistant/Private PA to join a well-established private family office in St Johns Wood, London. This is a varied and fast-paced role supporting a busy principal and adult family members, with the opportunity to become a trusted and longstanding part of a well-run private environment.
This position requires a highly organised, proactive and discreet individual who thrives on managing complexity and takes genuine pride in ensuring everything runs seamlessly behind the scenes.
Key Responsibilities- Complex and ever-changing diary and inbox management across multiple stakeholders
- Coordinating international and domestic travel, events, and day-to-day schedules
- Full oversight of multiple properties, including a large, fully automated smart home and additional UK and international residences
- Acting as the central point of contact for contractors, suppliers, tenants, and household staff across all properties
- Managing maintenance schedules, coordinating works, and attending properties to facilitate access and ensure high standards are upheld
- Line managing household staff and supporting the smooth day-to-day running of each residence
- Overseeing property administration including documentation, inventories, and household systems
- Supporting refurbishment projects, troubleshooting basic smart home or plant systems, and ensuring properties are always prepared for the family’s use
- Handling confidential correspondence and wider personal and business administrative tasks
- 10+ years’ experience as an EA within private households or family offices
- Highly discreet, professional, and solutions-focused
- Exceptional organisational skills with strong attention to detail
- Confident managing multiple priorities in a fast-paced environment
- Strong interpersonal skills with the ability to build trusted relationships
- Comfortable with technology (Mac proficiency and smart home exposure advantageous)
- Pet-friendly and a confident driver
- Full-time, London-based
- Flexibility to work from home on occasion when appropriate
- Some travel and light out-of-hours support as required
- Competitive salary (£70k–£80k DOE)
- Long-term opportunity within a professional, respectful private environment
This is an ideal role for a highly capable Private PA/EA who enjoys taking ownership, managing both people and properties with precision, and contributing to a smoothly run and welcoming private setting.
Private EA employer: BIS Recruit Limited
Join a prestigious private family office in St Johns Wood, London, where you will be valued as a key member of a close-knit team. Enjoy a competitive salary and the flexibility to work from home occasionally, all while contributing to a respectful and professional environment that prioritises employee growth and well-being. This role offers a unique opportunity to manage diverse responsibilities in a dynamic setting, ensuring that every detail is meticulously handled for a seamless experience.
StudySmarter Expert Advice🤫
We think this is how you could land Private EA
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry and let them know you're on the lookout for an Executive Assistant role. Personal recommendations can make all the difference, so don’t be shy about asking for introductions.
✨Tip Number 2
Prepare for interviews by researching the family office and understanding their values. Tailor your responses to show how your experience aligns with their needs, especially in managing complex schedules and properties.
✨Tip Number 3
Showcase your organisational skills during the interview. Bring examples of how you've successfully managed multiple priorities in fast-paced environments. This will demonstrate that you’re the proactive and detail-oriented EA they’re looking for.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we’ve got more roles that might suit you, so keep an eye out for those as well!
We think you need these skills to ace Private EA
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the job description. Highlight your 10+ years of EA experience and any relevant roles in private households or family offices.
Craft a Personal Cover Letter:Use your cover letter to showcase your personality and why you’re the perfect fit for this role. Mention your organisational skills and how you thrive in fast-paced environments, just like the one described.
Showcase Your Discretion:Since confidentiality is key in this role, include examples of how you've handled sensitive information in the past. This will show us that you understand the importance of discretion in a private setting.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you don’t miss out on any updates regarding your application status.
How to prepare for a job interview at BIS Recruit Limited
✨Master the Art of Organisation
As a Private EA, organisation is key. Before your interview, prepare a detailed plan of how you would manage complex schedules and multiple properties. Bring examples of past experiences where your organisational skills made a significant impact.
✨Showcase Your Discretion
This role requires a high level of discretion. Be ready to discuss situations where you've handled confidential information sensitively. Highlight your understanding of the importance of privacy in a family office setting.
✨Demonstrate Tech Savviness
Familiarity with smart home systems and Mac proficiency is a plus. Brush up on relevant technologies and be prepared to discuss how you've used tech to streamline processes in previous roles. Maybe even mention a specific tool or app that helped you stay organised.
✨Build Rapport with Confidence
Strong interpersonal skills are crucial for this position. During the interview, practice building rapport with your interviewer. Share anecdotes that illustrate your ability to foster trusted relationships with stakeholders, contractors, and household staff.
