At a Glance
- Tasks: Support a senior executive and manage office operations in a dynamic financial advisory firm.
- Company: Prestigious boutique financial services firm with a collaborative London team.
- Benefits: Competitive salary, annual bonus, private medical insurance, gym allowance, and 25 days' holiday.
- Other info: Ideal for those who thrive in a busy, supportive role with growth opportunities.
- Why this job: Join a fast-paced environment and make a real impact while developing your career.
- Qualifications: Experience as an Executive Assistant or Office Manager in a professional services setting.
The predicted salary is between 45000 - 55000 £ per year.
A highly regarded independent boutique financial advisory firm is seeking a polished, proactive and adaptable Executive Assistant & Office Manager to join its close-knit London team. This is a rare opportunity to join a prestigious boutique financial services business. The environment is professional, fast-paced and collaborative, offering broad exposure across executive support, office operations and business administration.
The Role
This is a true dual‑role position, combining executive support to a founder with office management responsibilities.
Executive Assistant responsibilities
- Comprehensive diary and inbox management for a senior executive
- Complex international travel coordination and itineraries
- Expenses management and administrative support
- Liaising with stakeholders, clients and external contacts globally
- Providing a degree of private PA assistance, including property and household coordination
- Supporting the executive during busy deal periods and time-sensitive projects
Office Management responsibilities
- Ensuring the smooth day‑to‑day running of a boutique London office
- Managing suppliers, contractors and office maintenance
- Coordinating office facilities, health & safety and workplace initiatives
- Supporting onboarding of new starters and interns
- Assisting with internal communications and general HR administration
- Acting as the main point of contact for office‑related queries
- Managing office equipment, stationery and facilities requirements
- Welcoming visitors and ensuring a first‑class client experience
About You
The successful candidate will be:
- An experienced Executive Assistant, PA or Office Manager with a hands‑on approach
- Comfortable supporting senior‑level executives in a demanding environment
- Experienced within a boutique financial services, investment banking, private equity, asset management, advisory or professional services firm
- Highly organised, proactive and responsive
- Able to juggle multiple priorities with excellent attention to detail
- A strong team player who enjoys working collaboratively
- Confident dealing with senior stakeholders and high‑net‑worth individuals
- Professional, discreet and service‑oriented
- Additional European language skills, particularly Italian or French, would be advantageous but are not essential
The Package
- £45,000–£55,000 depending on experience
- Discretionary annual bonus
- Private medical insurance
- Dental cover
- 5% employer pension contribution
- Gym allowance
- 25 days' holiday
This role is based in the office 5 days a week and the hours are 8.30 to 5.30pm. This role would suit an EA who enjoys being at the heart of a business and is looking for a varied position that combines high‑level executive support with responsibility for creating an exceptional office environment.
Executive Assistant and Office Manager in London employer: BIS Recruit Limited
Join our vibrant co-working space in the heart of Fulham/Chelsea, where we prioritise a supportive work culture and offer flexible hours to fit your lifestyle. As a Part Time Receptionist, you'll enjoy opportunities for personal growth while being part of a dynamic team that values collaboration and innovation. With competitive pay and a welcoming environment, this role is perfect for those seeking meaningful employment in a thriving community.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant and Office Manager in London
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like BIS Recruit Limited. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Executive Assistant and Office Manager in London
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to BIS Recruit Limited.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on BIS Recruit Limited's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at BIS Recruit Limited
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with BIS Recruit Limited.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at BIS Recruit Limited will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former BIS Recruit Limited employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
