A highly regarded independent boutique financial advisory firm is seeking a polished, proactive and adaptable Executive Assistant & Office Manager to join its close-knit London team.
This is a rare opportunity to join a prestigious boutique financial services business. The environment is professional, fast-paced and collaborative, offering broad exposure across executive support, office operations and business administration.
The Role
This is a true dual‑role position, combining executive support to a founder with office management responsibilities.
Executive Assistant responsibilities
- Comprehensive diary and inbox management for a senior executive
- Complex international travel coordination and itineraries
- Expenses management and administrative support
- Liaising with stakeholders, clients and external contacts globally
- Providing a degree of private PA assistance, including property and household coordination
- Supporting the executive during busy deal periods and time-sensitive projects
Office Management responsibilities
- Ensuring the smooth day‑to‑day running of a boutique London office
- Managing suppliers, contractors and office maintenance
- Coordinating office facilities, health & safety and workplace initiatives
- Supporting onboarding of new starters and interns
- Assisting with internal communications and general HR administration
- Acting as the main point of contact for office‑related queries
- Managing office equipment, stationery and facilities requirements
- Welcoming visitors and ensuring a first‑class client experience
About You
The successful candidate will be:
- An experienced Executive Assistant, PA or Office Manager with a hands‑on approach
- Comfortable supporting senior‑level executives in a demanding environment
- Experienced within a boutique financial services, investment banking, private equity, asset management, advisory or professional services firm
- Highly organised, proactive and responsive
- Able to juggle multiple priorities with excellent attention to detail
- A strong team player who enjoys working collaboratively
- Confident dealing with senior stakeholders and high‑net‑worth individuals
- Professional, discreet and service‑oriented
- Additional European language skills, particularly Italian or French, would be advantageous but are not essential
The Package
£45,000–£55,000 depending on experience
- Discretionary annual bonus
- Private medical insurance
- Dental cover
- 5% employer pension contribution
- Gym allowance
- 25 days' holiday
This role is based in the office 5 days a week and the hours are 8.30 to 5.30pm.
This role would suit an EA who enjoys being at the heart of a business and is looking for a varied position that combines high‑level executive support with responsibility for creating an exceptional office environment.
Executive Assistant and Office Manager employer: BIS Recruit Limited
Join our vibrant co-working space in the heart of Fulham/Chelsea, where we prioritise a supportive work culture and offer flexible hours to fit your lifestyle. As a Part Time Receptionist, you'll enjoy opportunities for personal growth while being part of a dynamic team that values collaboration and innovation. With competitive pay and a welcoming environment, this role is perfect for those seeking meaningful employment in a thriving community.
