Administrative Assistant – Global Architecture Firm
We’re seeking a highly organised, proactive Team Administrative Assistant to support 5 senior leaders within a fast‑paced, design‑focused environment.
Key Responsibilities
- Manage multiple complex calendars, book global complex travel, visas and expenses.
- Prioritise their needs and their teams’ requirements
- Coordinate client meetings, room set‑ups, video conferencing and hospitality.
- Prepare presentations and reports
- Act as first point of contact for clients and visitors in person.
- Support budgeting, credit card reconciliation, timesheets and expenses.
- Deliver administrative projects independently and to deadline.
- Handle sensitive information with discretion and professionalism.
- Contribute positively to a collaborative office culture.
About You
- 3+ years supporting senior leaders in a corporate or creative setting.
- Exceptional communication, organisation and time‑management skills.
- Strong initiative, problem‑solving and attention to detail.
- Advanced proficiency in Microsoft Office and Google Workspace.
- Comfortable working in a fast‑moving, deadline‑driven environment.
Location – The City, close to Moorgate & Liverpool Street stations
Salary £40,000 to £41,500
Hours 9-5.30, 4 days in the office, 1 day working from home.
Please note that due to the large number of applications we receive, if you haven’t heard from us within 5 working days, please accept that your application wasn’t successful. Unfortunately we aren't able to get back to candidates individually on the status of their application as we are a small team, however please keep an eye on our Bis Recruit website for any upcoming positions.
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Team PA in City of London employer: BIS Recruit Limited
BIS Recruit Limited is an excellent employer that values a collaborative and supportive work culture, making it an ideal place for those looking to make a meaningful impact in a small team. With flexible part-time hours in the vibrant Covent Garden area, employees benefit from a hands-on role that fosters personal growth and development within office and HR operations. The company prioritises employee well-being and offers opportunities for professional advancement, ensuring a rewarding experience for all team members.
