At a Glance
- Tasks: Support the HR team with training administration and document management.
- Company: Birtenshaw is dedicated to safeguarding and promoting the welfare of young people.
- Benefits: Enjoy competitive pay, free DBS checks, and access to employee assistance programmes.
- Other info: Part-time hours with a structured schedule; interviews will be face-to-face and online.
- Why this job: Join a supportive culture with recognition schemes and opportunities for personal growth.
- Qualifications: No specific qualifications required; just a proactive attitude and willingness to learn.
Birtenshaw are looking to recruit an Administrator to provide proactive, professional administration support to the training function within the HR team.
Hours of Work: Monday 9.00am - 5.00pm, Tuesday 9.00am - 5.00pm, Friday 8.30am - 4.30pm. Please note this position is not term time only nor is it eligible for agile working.
Salary: £24,309 - £25,412 per annum, pro rata (£12.60 - £13.17 per hour).
Main Responsibilities will include:
- Effectively work alongside and support the HR function
- Undertake training filing, both paper and computerised, using relevant filing and storage systems
- Ensure the relevant Human Resources Integrated System (HRIS) records are maintained
- Co-ordinate the archiving of training documents and information according to the Birtenshaw Data Retention Policy
- Produce professional letters and documents at the direction of the Training Manager
- Generate reports, analyse and correct errors as appropriate
- Support candidates to complete online training prior to commencing employment
- Facilitate good communication with other departments to ensure all training is properly planned and co-ordinated
- Organise and set up meeting rooms / venues for events and associated equipment, as directed
What we offer:
- Free Enhanced DBS check
- Competitive pay scale
- Staff Recognition Schemes – employee of the month, refer a friend, long service plus nominations for national awards
- Staff Council – a forum in which staff from all sections of the organisation can suggest and initiate change
- Salary Protection Scheme in the event of longer-term absence from work due to illness or injury (contracted staff)
- Employee Assistance Programme – access to a 24-hour advice line offering support on a range of life and work, money and family issues and 24 hour medical support including online GP appointments, physiotherapy and mental health support and counselling (contracted staff)
- Discount schemes for local and national shops and services
Closing Date: 09.00am 04/07/2025
Interviews: First Stage Interview 09/07/2025 - this will be a face to face interview at Birtenshaw. Final Stage Interview 11/07/2025 - conducted via Microsoft Teams.
Birtenshaw Group are committed to safeguarding and promoting the welfare of all young people and expect all employees to share and uphold this commitment.
This post is exempt from the Rehabilitation of Offenders Act 1974, this means that any potential employee is still required to disclose what would normally be considered a “spent” conviction. Appointable candidates will be required to apply for an enhanced Disclosure and Barring Service (DBS) check. Information provided by you or the DBS will be dealt with in a confidential manner and in accordance with the DBS Code of Practice which can be viewed via DBS website.
All offers of employment are made subject to safeguarding / pre-employment checks including satisfactory references, pre-employment medical, proof of right to work in the UK in accordance with the Asylum and Immigration Act 1996 and other pre-employment checks where applicable.
Training Administrator (part time) in Bolton employer: Birtenshaw
Birtenshaw is an exceptional employer that prioritises the well-being and professional development of its staff. With a supportive work culture, competitive pay, and a range of employee benefits including a comprehensive Employee Assistance Programme and recognition schemes, Birtenshaw fosters an environment where employees can thrive. Located in a community-focused setting, this part-time Training Administrator role offers meaningful contributions to the HR team while ensuring a balanced work-life dynamic.
StudySmarter Expert Advice🤫
We think this is how you could land Training Administrator (part time) in Bolton
✨Tip Number 1
Familiarise yourself with Birtenshaw's mission and values. Understanding their commitment to safeguarding and promoting the welfare of young people will help you align your responses during the interview, showcasing that you're a good fit for their culture.
✨Tip Number 2
Prepare specific examples from your past experiences that demonstrate your organisational skills and ability to manage administrative tasks effectively. Highlighting these skills will be crucial, as the role requires strong support for the HR function.
✨Tip Number 3
Research common HRIS systems and training administration processes. Being knowledgeable about these tools will not only impress your interviewers but also show that you're proactive and ready to hit the ground running.
✨Tip Number 4
Practice your communication skills, especially in a professional context. Since the role involves producing letters and documents, as well as facilitating communication between departments, being articulate and clear will be key during your interviews.
We think you need these skills to ace Training Administrator (part time) in Bolton
Some tips for your application 🫡
Understand the Role:Read the job description carefully to understand the responsibilities and requirements of the Training Administrator position. Tailor your application to highlight relevant experience and skills that align with these duties.
Craft a Strong CV:Ensure your CV is up-to-date and clearly outlines your administrative experience, particularly in HR or training environments. Use bullet points for clarity and include specific achievements that demonstrate your ability to support training functions.
Write a Compelling Cover Letter:In your cover letter, express your enthusiasm for the role and explain why you are a good fit for Birtenshaw. Mention your organisational skills, attention to detail, and any experience with HRIS or document management systems.
Proofread Your Application:Before submitting your application, thoroughly proofread all documents for spelling and grammatical errors. A polished application reflects professionalism and attention to detail, which are crucial for an administrative role.
How to prepare for a job interview at Birtenshaw
✨Understand the Role
Make sure you thoroughly read the job description and understand the responsibilities of a Training Administrator. Be prepared to discuss how your skills and experiences align with the tasks mentioned, such as maintaining HRIS records and coordinating training documents.
✨Showcase Your Organisational Skills
As this role involves a lot of administrative tasks, be ready to provide examples of how you've successfully managed similar responsibilities in the past. Highlight your ability to organise meetings, manage filing systems, and produce professional documents.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you handle challenges. For instance, think about how you would deal with a situation where training documents are missing or if there’s a scheduling conflict for training sessions.
✨Demonstrate Communication Skills
Effective communication is key in this role. Be prepared to discuss how you have facilitated communication between departments in previous roles. You might also want to mention any experience you have in supporting candidates through processes, as this will be relevant.
