Project Manager - City of Birmingham

The City of Birmingham Division of Youth Services department is seeking a well-qualified, motivated Project Manager. This role is responsible for coordinating all administrative aspects of assigned projects including leading planning for the spending of project funds. Employees in the Project Manager job class are expected to act as the organization's liaison by disseminating project-related information to various internal and external stakeholders. Project Managers also coordinate all sub-awards/sub-contracts to ensure compliance with contractual stipulations and the project objective. Employees in this position are responsible for coordinating the submission of all grant-required reports and working with Finance & Accounting to develop and revise the annual budget for assigned projects. In addition, Project Managers will oversee the projects’ media campaign and be comfortable with speaking engagements. While the Project Manager may oversee contracted staff, this position does not exercise supervisory responsibility. Individuals in this position work closely with upper management, and their work is reviewed against project objectives and outcomes.

COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $70,012 - $108,617.

MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position:

• Driver’s license.
• Experience working in a projectized or functional organization, managing and/or delivering projects based on objectives and goals.
• Experience managing a project budget, scope, and a baseline schedule (must possess all three) through the four major phases of project management: initiation, planning, implementation, and closure.
• Experience performing work utilizing project management tools and techniques, processes, and knowledge areas.

PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by the City of Birmingham:

• PMP (Project Management Professional).
• Bachelor’s degree in Business Management, Project Management, Public Administration, Communications, or a related field of study.
• Experience working with or within a government or municipal organization.
• Experience utilizing Asana or equivalent project management software.
• Three or more years of experience with project management.

TYPICAL JOB DUTIES:

• Closes the project upon completion by reviewing the completed project and documentation, closing contracts, and conducting a post-project review to ensure compliance and accountability with contract stipulations and project objectives.
• Coordinates project resources with the team members and contacts by collaborating with team members, engaging stakeholders, and developing meeting agendas to ensure completion within scope, schedule, and budget constraints.
• Manages project contracts and disbursements with vendors and subcontractors by assisting in preparing contracts, monitoring performance, and overseeing contractual execution according to contractual stipulations and federal regulatory guidelines to deliver funds for the project.
• Monitors the project from beginning to completion by assessing completed work, deadlines, and resources, tracking project milestones, and managing the budget to ensure that all aspects of the project are completed in accordance with established objectives.
• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.
• Plans projects by reviewing historical data, defining scope, and developing plans to manage projects in accordance with established deadlines and objectives.
• Carries out the four major phases of project management to include initiation, planning, implementation, and closure of multiple initiatives.
• Engages in social interactions with diverse youth and families for the development and execution of programs that are youth and family related in various communities.
• Monitors programmatic competencies and provides a summary of data regarding the key performance indicators and program effectiveness.
• Facilitates meetings, workshops, and community outreach for public youth related events.

PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods but may involve occasional walking or standing for brief periods. Work may involve occasional light lifting of items or objects weighing up to 25 lbs.

WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting or outdoors at outreach locations. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment with the Personnel Board of Jefferson County, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time. The accommodation process is reserved solely for job seekers with disabilities requesting accessibility assistance or accommodation in the job application process.

NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System. More detail regarding this job is available by clicking Apply.

DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.