Administrative Services Manager - City of Birmingham

The City of Birmingham is seeking well-qualified, motivated Administrative Service Managers. This role is responsible for directing the administrative functions and processes of their respective departments. Employees in this job class create and implement departmental initiatives such as new software programs and policies and procedures. They are responsible for maintaining records regarding departmental functions and purchasing necessary equipment and supplies for departmental operations. Administrative Services Managers also monitor the departmental budget and direct the work activities of subordinate personnel.

COMPENSATION & BENEFITS: The City of Birmingham provides competitive pay and comprehensive benefits packages to include medical and dental insurance, employer-sponsored retirement plan (pension), generous paid holidays, sick and vacation leave, and more. The pay range for this job is presented below: $63,502 - $98,508

MINIMUM QUALIFICATIONS: The following are job-related qualifications that are required for employment consideration for this position:

• Experience conducting research including collecting and analyzing data.
• Experience developing and managing a budget to include payroll management, reviewing expenditures, calculating costs, completing budget amendments, and discussing budgetary estimates with appropriate staff.
• Experience in human resources to include development, implementation, and training on existing or new operations or protocols, handling disciplinary actions and/or grievances, participating in the hiring process, etc.
• Supervisory experience to include managing staff, assigning and reviewing work, and providing feedback to staff.

PREFERRED QUALIFICATIONS: The following are job-related qualifications deemed desirable by the City of Birmingham:

• Bachelor's degree in Business Administration, public administration, accounting, or related field.
• Experience planning and coordinating multiple simultaneous activities and/or projects (e.g., identifying resources, establishing deadlines and goals for oneself and/or others).
• Experience developing and implementing onboarding processes for new employees.
• Contract management experience to include contract writing, negotiation of terms and costs, and account reconciliation.

TYPICAL JOB DUTIES:

• Prepares, monitors, and administers departmental or organizational budget by reviewing spending trends, expenditure reports, analyzing financial data and ensuring expenditures are within annual budgetary limits.
• Procures and/or manages inventory (i.e., supplies and equipment) to ensure the products and services are available to meet the operational needs of each department.
• Supervises staff by assigning and distributing work, directing staff in their job duties, monitoring progress of work, providing feedback and/or training.
• Oversees departmental functions by designing and implementing processes, creating policies and procedures, communicating with internal and external entities, researching programs and systems to improve efficiency and to ensure compliance throughout all operations.
• Performs various administrative activities by creating and updating files, maintaining documents, and tracking information using various forms and computer systems in order to maintain records and document organization/department activities.
• Serves as a liaison to various stakeholders (e.g., employees, governmental agencies, the general public) by conducting research, attending meetings, and communicating regarding department-related activity and information in order to address service requests.
• Provides service to internal and/or external customers.
• Engages in activities designed to ensure professional development, awareness of developments in the field, and knowledge of relevant practices, rules, laws, policies, and/or guidelines.

PHYSICAL DEMANDS: Job is primarily sedentary involving sitting for long periods of time, but may involve occasional walking or standing for brief periods.

WORK ENVIRONMENT: Work is conducted almost exclusively indoors in an office setting. Work involves use of standard office equipment, such as computer, phone, copier, etc.

EEO STATEMENT: The Personnel Board of Jefferson County provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

ACCOMMODATION: To request an accommodation in the application or hiring process due to your own ongoing medical condition or disability, please contact our Accommodations Coordinator at accommodationrequest@pbjcal.org or phone at 205-279-3500 (select option 1) Monday through Friday, 8:00 a.m. to 5:00 p.m. Central Time.

NOTE: This job posting may close before, or be extended beyond, the listed Target Close Date based on the employment needs of the Merit System.

DISCLAIMER: This job posting is not meant to be an all-inclusive list of the job duties, responsibilities, or skills and abilities required for this position and may be changed at the discretion of the Personnel Board at any time.