At a Glance
- Tasks: Provide essential admin support and help empower individuals facing challenges.
- Company: Join Foundation 2 Change, a charity making a real difference in the community.
- Benefits: Flexible part-time hours, supportive team, and meaningful work experience.
- Other info: Opportunity to grow in a positive environment while supporting vulnerable individuals.
- Why this job: Be part of a mission-driven organisation that transforms lives and promotes inclusivity.
- Qualifications: Previous admin experience and strong communication skills are a must.
The predicted salary is between 30000 - 34700 £ per year.
Foundation 2 Change supports individuals affected by addiction, offending, homelessness, mental health challenges and social exclusion. Through rehabilitation, recovery support, housing pathways, mentoring, education and employment support, we empower people to rebuild their lives and become active members of their communities.
Purpose of the Role
The Office Administrator will provide efficient and effective administrative support across the organisation. The postholder will ensure the smooth running of office systems, maintain accurate records, support reporting requirements, coordinate communications and assist with the day-to-day administration of projects and services.
Key Responsibilities
- Manage incoming telephone calls, emails and enquiries professionally.
- Maintain accurate electronic and paper-based filing systems.
- Input, update and monitor client and organisational data.
- Support the preparation of reports, funding returns and monitoring information.
- Organise meetings, appointments, room bookings and staff diaries.
- Prepare correspondence, minutes, presentations and administrative documents.
- Assist with social media updates, newsletters and general communications.
- Support the onboarding of volunteers and staff, including maintaining records.
- Order and maintain office supplies and resources.
- Ensure confidentiality and compliance with GDPR and organisational policies.
- Provide administrative support for community projects, events and workshops.
- Undertake any other reasonable duties consistent with the role.
General Responsibilities
- Promote the values and mission of Foundation 2 Change.
- Work collaboratively with staff, volunteers and partner organisations.
- Maintain professional boundaries and high ethical standards.
- Contribute to a positive and inclusive working environment.
- Participate in supervision, training and development opportunities.
Qualifications
- Previous administrative experience.
- Excellent organisational and time management skills.
- Good written and verbal communication skills.
- Competent in Microsoft Office (Word, Excel, Outlook and PowerPoint).
- Ability to maintain accurate records and databases.
- Strong attention to detail.
- Ability to prioritise workload and meet deadlines.
- Ability to work independently and as part of a team.
- Commitment to confidentiality and data protection.
- Empathy and understanding of the challenges faced by disadvantaged individuals.
- Experience within the charity, community, health, recovery or criminal justice sectors.
- Experience supporting social media platforms and digital communications.
- Knowledge of monitoring and evaluation requirements for funded projects.
- Understanding of safeguarding principles.
- Experience working with vulnerable adults.
Application Process
Applicants should submit a CV and covering letter explaining how they meet the requirements of the role to info@foundation2change.org. For more information, please visit www.foundation2change.org.
Office Administrator employer: Birmingham Voluntary Service Council
Foundation 2 Change CIC is an exceptional employer dedicated to empowering individuals facing significant life challenges, fostering a supportive and inclusive work culture in Birmingham. Employees benefit from flexible part-time hours, opportunities for professional development, and the chance to make a meaningful impact in the community through their work. Join us to be part of a compassionate team that values collaboration, ethical standards, and personal growth.
Contact Details:
Birmingham Voluntary Service Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Administrator
✨Get Involved in Local Initiatives
Dive headfirst into local community projects and social enterprises! This not only builds your experience but also connects you with like-minded folks who may know about part-time opportunities. Plus, many nonprofits announce openings through their events and volunteer activities, so keep your ears to the ground!
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Look for networks and forums centred around social impact – think local charity groups or online platforms where changemakers hang out. These places are goldmines for job leads, especially for part-time roles like the ones at Birmingham Voluntary Service Council. Engaging in discussions can also help you make meaningful connections with potential employers!
✨Utilise Your University’s Resources
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We think you need these skills to ace Office Administrator
Some tips for your application 🫡
Show Your Passion for Social Impact:For a role like Office Administrator at Birmingham Voluntary Service Council, your cover letter is your chance to shine a light on why social impact matters to you. Share any personal experiences or volunteer work that highlight your commitment to the cause. We want to see your genuine enthusiasm!
Highlight Relevant Experience:Make sure your CV showcases any nonprofit work or projects you've been involved in, even if they were part-time or volunteer roles. Emphasize skills like project management, fundraising, or community engagement. These are key in the nonprofit sector, and we want to see how you can contribute to our mission!
Tailor Your Application:When applying for the Office Administrator, customise your documents to fit the vibe of Birmingham Voluntary Service Council. Use our language, reflect our values, and connect your personal goals with our mission. This shows us you’ve done your homework and you're excited to join the team in this part-time capacity.
Don’t Forget Your Availability:As this is a part-time position, clearly outline your availability in your application. Whether you're a student balancing studies or have other commitments, we appreciate transparency. Just pop your available hours in your cover letter or CV so we can see how you fit into our schedule.
How to prepare for a job interview at Birmingham Voluntary Service Council
✨Show Your Passion for the Cause
When applying for a part-time role in the nonprofit sector, it's essential to convey your genuine enthusiasm for the mission of Birmingham Voluntary Service Council. Be ready to share personal stories or experiences that highlight why social impact matters to you and how you align with their goals.
✨Bring Tangible Examples of Impact
Nonprofits often look for candidates who can demonstrate their ability to create meaningful change. Prepare examples from your past experiences—whether in volunteering, projects, or academic work—that showcase your skills in making a positive impact. Use metrics if possible; it's all about showing how you’ve really contributed.
✨Be Ready for Scenario Questions
Expect to encounter scenario-based questions during your interview. These will assess how you handle real-world challenges in the nonprofit space. For example, how would you deal with limited resources or navigate a conflict with team members? Think through your past experiences to give thoughtful responses.
✨Flexibility and Availability are Key
Since it's a part-time role, they might dig into your availability during the interview. Be open and clear about your schedule and how it can align with Birmingham Voluntary Service Council's needs. They’ll want to know that you can commit without compromising your passion for the work!
