At a Glance
- Tasks: Support day-to-day admin tasks and collaborate with volunteers and co-directors.
- Company: Incredible Surplus CIC, a volunteer-led charity making a difference in local communities.
- Benefits: Earn £13.45 per hour, enjoy flexible hours, and work from home.
- Other info: Flexible job share role with opportunities for personal growth and development.
- Why this job: Join a passionate team and help tackle food waste while supporting your community.
- Qualifications: Strong communication, computer skills, and a passion for community support required.
The predicted salary is between 13.45 - 13.45 £ per hour.
Incredible Surplus CIC – a volunteer‑led charity offering support to local communities.
Location: Mainly home working, plus one day per week (minimum 3 hrs) at unit 56‑58 Great Western Close, Birmingham, B18 4QF.
Hours: 8 hours per week (job share) – flexible schedule across three days; overlap for both people.
Salary: £13.45 per hour – the Real Living Wage.
Start date: June/July 2026.
Notice period: 1 month.
Contract type: Self‑employed contractor – invoice us, handle tax and NI contributions.
Job Description (Job Share)
Incredible Surplus is seeking two administrative assistants to support day‑to‑day tasks alongside volunteers and co‑directors.
Responsibilities
- Calendar/Diary – keep records and reminders of monthly, quarterly and annual obligations and ensure deadlines are met on time.
- Forward emails, phone messages & enquiries.
- Basic bookkeeping & finance using Xero: Administrate bank account, PayPal, Sum Up and Multipay. Handle expenses, wages (payroll) and government submissions.
- Vehicle fleet admin – tax, MOT, service, insurance appointments.
- Allocate money/budgets for sub‑projects e.g. Compost Culture.
- Provide updates for committee meetings when requested.
- Legal – keep certifications, insurances and legal paperwork up‑to‑date, organised and available for inspection.
- General admin – file, update public website calendar, respond to and keep daily task group informed. Order equipment. Apply for funding and maintain paperwork e.g. winter food fund.
- Meet supervisor regularly, including quarterly performance reviews.
Qualifications
- Excellent oral and written communication skills.
- Strong computer skills – Excel, Google Sheets, Word, Google Docs, Email.
- Xero proficiency and familiarity with social media and website content management are a plus.
- Strong interpersonal skills – sensitivity and flexibility essential for a volunteer‑led organisation.
- Strong organisational skills – manage competing demands, prioritise tasks and keep the project running smoothly across several sites.
- Ability to work on own initiative, meet deadlines and seek clarification when unsure.
- Motivated and enthusiastic – quick thinking and problem‑solving to mobilise volunteers and support swiftly.
- Non‑judgemental and anti‑discriminatory attitude – valuing every volunteer’s contribution.
- Understanding of food waste, food poverty, circular economy and passion for helping communities flourish.
Incredible Surplus CIC is an equal opportunity employer. We welcome applications from all backgrounds.
Administrative Assistant (job share) in Birmingham employer: Birmingham Voluntary Sector Council
Incredible Surplus CIC is an exceptional employer that prioritises community support and volunteer engagement, offering a flexible work environment primarily from home with the opportunity to collaborate in person at our Birmingham unit. We foster a culture of inclusivity and personal growth, providing meaningful roles that empower employees to make a tangible impact while enjoying the benefits of a supportive team atmosphere. Join us to contribute to vital community initiatives and develop your skills in a rewarding and dynamic setting.
Contact Details:
Birmingham Voluntary Sector Council Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrative Assistant (job share) in Birmingham
✨Get Involved in Local Initiatives
Dive headfirst into local community projects and social enterprises! This not only builds your experience but also connects you with like-minded folks who may know about part-time opportunities. Plus, many nonprofits announce openings through their events and volunteer activities, so keep your ears to the ground!
✨Join Social Impact Networks
Look for networks and forums centred around social impact – think local charity groups or online platforms where changemakers hang out. These places are goldmines for job leads, especially for part-time roles like the ones at Birmingham Voluntary Sector Council. Engaging in discussions can also help you make meaningful connections with potential employers!
✨Utilise Your University’s Resources
If you’re still in uni, tap into career services that may have exclusive listings for part-time roles in nonprofits. They often host job fairs or info sessions where you can meet representatives from organisations like Birmingham Voluntary Sector Council directly. It’s a great way to make an impression beyond your CV!
✨Check Out Online Opportunities
Websites like Idealist or CharityJob specifically showcase part-time positions in the nonprofit sector. Make sure to check these regularly while keeping an eye on Birmingham Voluntary Sector Council’s own job listings on our website. Being proactive here can put you ahead of the curve!
We think you need these skills to ace Administrative Assistant (job share) in Birmingham
Some tips for your application 🫡
Show Your Passion for Social Impact:For a role like Administrative Assistant (job share) at Birmingham Voluntary Sector Council, your cover letter is your chance to shine a light on why social impact matters to you. Share any personal experiences or volunteer work that highlight your commitment to the cause. We want to see your genuine enthusiasm!
Highlight Relevant Experience:Make sure your CV showcases any nonprofit work or projects you've been involved in, even if they were part-time or volunteer roles. Emphasize skills like project management, fundraising, or community engagement. These are key in the nonprofit sector, and we want to see how you can contribute to our mission!
Tailor Your Application:When applying for the Administrative Assistant (job share), customise your documents to fit the vibe of Birmingham Voluntary Sector Council. Use our language, reflect our values, and connect your personal goals with our mission. This shows us you’ve done your homework and you're excited to join the team in this part-time capacity.
Don’t Forget Your Availability:As this is a part-time position, clearly outline your availability in your application. Whether you're a student balancing studies or have other commitments, we appreciate transparency. Just pop your available hours in your cover letter or CV so we can see how you fit into our schedule.
How to prepare for a job interview at Birmingham Voluntary Sector Council
✨Show Your Passion for the Cause
When applying for a part-time role in the nonprofit sector, it's essential to convey your genuine enthusiasm for the mission of Birmingham Voluntary Sector Council. Be ready to share personal stories or experiences that highlight why social impact matters to you and how you align with their goals.
✨Bring Tangible Examples of Impact
Nonprofits often look for candidates who can demonstrate their ability to create meaningful change. Prepare examples from your past experiences—whether in volunteering, projects, or academic work—that showcase your skills in making a positive impact. Use metrics if possible; it's all about showing how you’ve really contributed.
✨Be Ready for Scenario Questions
Expect to encounter scenario-based questions during your interview. These will assess how you handle real-world challenges in the nonprofit space. For example, how would you deal with limited resources or navigate a conflict with team members? Think through your past experiences to give thoughtful responses.
✨Flexibility and Availability are Key
Since it's a part-time role, they might dig into your availability during the interview. Be open and clear about your schedule and how it can align with Birmingham Voluntary Sector Council's needs. They’ll want to know that you can commit without compromising your passion for the work!
