Collections Special Project Coordinator & Preparator in Birmingham

The Birmingham Museum of Art seeks a Collections Special Project Coordinator / Preparator to join a staff composed of two preparators, an Assistant Lead Preparator, and a Lead Preparator in a fixed‑term position. We are seeking a colleague who values collegiality and collaboration. The Collections Special Project Coordinator / Preparator will work on a recently acquired collection of works by an American artist, consisting of 86 paintings and works on paper.

The Project Coordinator / Preparator will be responsible for completing condition reports for all objects, working with Conservation to arrange treatment by external conservators, and matting and framing the works for display in accordance with accepted museum standards and practices. Additional responsibilities include collaborating with the Preparation and Registration teams to house the collection in the museum’s storage spaces and managing logistical and administrative tasks, such as utilizing TMS to update location and produce documentation, and creating and maintaining object files.

This is a full‑time, twelve (12)-month assignment with an option to renew and includes a full benefits package. The Project Coordinator / Preparator will report to the Lead Preparator and Museum Registrar and will work closely with members of the Registration, Conservation, and Curatorial teams.

• Draft and coordinate the overall schedule for the project to completion
• Unframe, and re‑mat and frame all 86 objects to get them display‑ready
• Coordinate contract conservation for the collection of works, and assist with object handling and review, as well as packing and crating as needed
• Coordinate photography of all objects
• Physically move objects to the designated work location or install them in the museum
• Complete condition reports for all 86 objects
• Create hard‑copy object files for Registration
• Keep documentation for collection updated digitally
• Audit and maintain hard‑copy object files for Registration
• Other Prep duties as assigned

• Experience working with a museum Preparation team, or experience handling, installing, and preparing artworks for display
• Ability to work independently
• Proficiency with Google Drive
• Strong organizational skills with strict attention to detail and accuracy
• Excellent time management, planning, and teamwork skills

Salary commensurate with qualifications and experience and includes an excellent benefits package. To apply, please submit a cover letter describing your interest in this position and relevant experience, a resume, and two references. We understand that it is unlikely that an applicant will meet all of the criteria outlined for this position. If you have interest and meet some of the requirements, please apply.

Equal Opportunity Employer: It is the policy of the Birmingham Museum of Art (BMA) to provide equal employment opportunity to all applicants for employment with the BMA and to BMA staff without regard to sex, race, color, religious belief, national origin, disability, age, or veteran status. This policy applies to all terms and conditions of employment, including but not limited to, hiring, placement, promotions, termination, leaves of absence, compensation, and training.

Commitment to Diversity: The Birmingham Museum of Art is committed to providing an environment that is free from discrimination. The BMA is a diverse community in terms of race and ethnicity, culture, religion, personal values and traditions. BMA values this diversity recognizing that our differences contribute to our strength as an agency serving a diverse population. It is to this end that the BMA is committed to non‑discrimination and advocates for an environment of tolerance with regard to cultural and personal differences. It is our belief that every employee has the right to be treated with dignity, respect, and self‑worth and that it is in our best interest as an agency serving the public good to act in a manner free of bias, exclusion, and discrimination whether on the basis of faith, race, gender, culture, sexual orientation, gender identity, marital status, political affiliation, or any other personal differences.