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- Tasks: Manage apprenticeship contracts and ensure compliance while collaborating with stakeholders.
- Company: Birmingham City University, a supportive and inclusive educational institution.
- Benefits: Generous leave, hybrid working, competitive pay, and career development opportunities.
- Other info: Enjoy a diverse environment with excellent support for your career growth.
- Why this job: Join a dynamic team and make a real impact in education and apprenticeships.
- Qualifications: Experience in contract compliance and strong organisational skills required.
The predicted salary is between 30000 - 40000 £ per year.
We are seeking an Apprenticeship Contracts Officer to join our Directorate of Student and Academic Services, supporting the delivery of high-quality services across the University.
Key Responsibilities
- Work closely with stakeholders, ensuring robust contract management procedures are in place, work with other stakeholders to ensure compliance.
- Manage and maintain the contracts database ensuring integration with Legal Services and other reporting channels.
- Provide associated relevant and timely information to colleagues on pending changes or renewals within the timescales of each contract.
- Ensure that all such transactions are undertaken in accordance with the relevant procurement rules.
- Make full use of agreed frameworks and contracts to ensure that any invoices for such work are received and processed in a timely fashion and within the correct financial year.
- Undertake regular liaison with stakeholders and provide feedback on any issues that arise to the Apprenticeship Compliance Team Leader.
- Understand the planned future changes in service requirements to ensure that effective contracts are in place including liaison with Legal services in relation to template development.
- Ensure any changes to contracts are administered appropriately and in accordance with regulations referring to Legal Services for specialised advice when necessary.
- Ensure plans are in place for the timely renewal or replacement of all existing contracts.
- Be fully aware of all contractual requirements within your areas of responsibility and use the deep understanding of those commitments, alongside area knowledge, to optimise the contract for both sides.
Essential Requirements
- Experience or knowledge of apprenticeship contract compliance.
- Strong organisational skills with attention to detail.
- Ability to maintain accurate records and documentation.
- Excellent communication skills, both written and spoken.
- Ability to handle conflict and sensitive situations relating to contracts.
- Ability to build strong working relationships with both internal and external stakeholders.
- Good IT skills, including use of Word and Teams.
- Ability to manage multiple tasks and priorities.
Desirable Requirements
- Experience working in an apprenticeship or education compliance role.
- Knowledge of apprenticeship funding and regulatory frameworks.
- Familiarity with higher education apprenticeship delivery.
Benefits
- Work-life balance - Generous leave and hybrid working (role dependent).
- Career development - Opportunities to grow, develop and progress your career.
- Reward and wellbeing - Competitive pay, pension, wellbeing support and staff benefits.
- Inclusive culture - A supportive, diverse environment where everyone belongs.
Visa Sponsorship
This role may be eligible for sponsorship under the Skilled Worker visa route, subject to meeting the relevant criteria.
Apprenticeship Contracts Officer employer: BIRMINGHAM CITY UNIVERSITY
Contact Detail:
BIRMINGHAM CITY UNIVERSITY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Apprenticeship Contracts Officer
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Birmingham City University on LinkedIn. A friendly chat can give us insider info about the role and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching common questions for apprenticeship roles. We can help you practice your answers, focusing on your organisational skills and experience with contract compliance.
✨Tip Number 3
Showcase your communication skills! During interviews, be clear and concise when discussing your experiences. We want to see how you handle sensitive situations and build relationships with stakeholders.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we’re always looking for passionate individuals who fit our culture.
We think you need these skills to ace Apprenticeship Contracts Officer
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your application to highlight how your skills and experiences align with the role of an Apprenticeship Contracts Officer. We want to see how you can contribute to our team at Birmingham City University!
Show Off Your Organisational Skills: Since this role requires strong organisational skills, give us examples of how you've managed multiple tasks or maintained accurate records in the past. We love a good story that showcases your attention to detail!
Communicate Clearly: Your written communication is key! Ensure your application is clear, concise, and free from errors. We appreciate well-structured applications that reflect your excellent communication skills.
Apply Through Our Website: Don’t forget to submit your application through our website! It’s the best way for us to receive your details and keep everything organised. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at BIRMINGHAM CITY UNIVERSITY
✨Know Your Contracts Inside Out
Before the interview, make sure you understand the key aspects of apprenticeship contracts and compliance. Brush up on relevant regulations and frameworks, as this will show your potential employer that you're serious about the role and can hit the ground running.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage multiple tasks and priorities. Think of specific examples where you've successfully maintained accurate records or handled sensitive situations. This will demonstrate your strong organisational skills and attention to detail, which are crucial for this position.
✨Communicate Effectively
Practice your communication skills before the interview. Be ready to explain complex ideas clearly and concisely, as you'll need to liaise with various stakeholders. Good communication is key in ensuring everyone is on the same page regarding contract management.
✨Build Rapport with Interviewers
Remember, interviews are a two-way street! Take the time to build a connection with your interviewers. Ask insightful questions about their experiences and the team culture. This not only shows your interest but also helps you gauge if the environment is the right fit for you.