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- Tasks: Coordinate Academy activities, manage logistics, and ensure compliance for player development.
- Company: Join Birmingham City FC, a dynamic club dedicated to nurturing young talent in football.
- Benefits: Enjoy 23 days annual leave, free parking, matchday tickets, and mental health support.
- Why this job: Be part of an elite sports environment where your organisational skills make a real impact.
- Qualifications: Experience in operations, strong IT skills, and excellent communication are essential.
- Other info: Evening and weekend work required; commitment to safeguarding children is a must.
The predicted salary is between 28800 - 43200 £ per year.
As Academy Operations Co-Ordinator, you’ll play a key role in the planning, logistics, and compliance of Academy activities. You\’ll ensure operations are efficient, policies are followed, and players are supported to thrive in an elite development environment. From coordinating fixtures and transport to overseeing compliance and event logistics, your attention to detail will underpin everything we do.
Please note – this role does require evening and weekend working where necessary.
Key Responsibilities:
- Act as the main point of contact for all Academy transport needs (players, staff, and trialists).
- Coordinate weekly schedules and manage Academy drivers in line with Club policies.
- Oversee fixture logistics from U9–U15 including officials, facilities, medical cover, and travel.
- Maintain accurate transport and compliance records (driver logs, mileage, MOT/tax).
- Support the Emerging Talent department with Pre-Academy and Development Centre fixtures.
- Manage and maintain SharePoint folders for transport, trips, and documentation.
- Assist with Academy events such as Awards Evenings, CPD sessions, and Induction Evenings.
- Ensure compliance with FA, EFL, PL, UEFA, and Club regulations on player registrations.
- Provide matchday coordination as required across age groups.
- Take secretarial responsibility including phone handling, minute-taking, and guest liaison.
What We’re Looking For:
- Proven experience in operations, ideally within elite sport or football academies.
- Strong IT literacy (especially Microsoft Office and Excel).
- Exceptional organisational and communication skills.
What We Offer:
- 23 days annual leave plus bank holidays (rising with service).
- Free on-site parking.
- Complimentary matchday tickets for Men\’s and Women’s home fixtures.
- Employee Assistance Programme (Help@Hand) including mental health support, virtual GP, and more.
- Auto-enrolment in company pension scheme.
- Life Assurance cover (2x annual salary).
- Access to Club discounts and offers.
- The opportunity to work in a dynamic, collaborative, and professional sporting environment.
Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.
Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances. We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
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Academy Operations Co-ordinator employer: Birmingham City Football Club plc
Contact Detail:
Birmingham City Football Club plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Operations Co-ordinator
✨Tip Number 1
Familiarise yourself with the specific logistics and compliance requirements in elite sports, particularly in football academies. Understanding the nuances of fixture coordination and transport management will give you a significant edge during discussions.
✨Tip Number 2
Network with professionals already working in academy operations or similar roles. Engaging with them can provide insights into the day-to-day responsibilities and challenges, which can be invaluable during your interview.
✨Tip Number 3
Demonstrate your IT skills, especially in Microsoft Office and Excel, by preparing examples of how you've used these tools to enhance operational efficiency in previous roles. This will showcase your readiness for the technical aspects of the job.
✨Tip Number 4
Be prepared to discuss your experience with compliance and regulations in sports. Highlight any relevant experiences where you ensured adherence to policies, as this is crucial for the role and will show your commitment to maintaining high standards.
We think you need these skills to ace Academy Operations Co-ordinator
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and skills required for the Academy Operations Co-ordinator position. Tailor your application to highlight relevant experience in operations, especially within elite sport or football academies.
Highlight Relevant Experience: In your CV and cover letter, emphasise any previous roles that involved logistics, compliance, or coordination. Use specific examples to demonstrate your organisational and communication skills, as these are crucial for this role.
Showcase IT Skills: Since strong IT literacy is a requirement, make sure to mention your proficiency in Microsoft Office and Excel. If you have experience with SharePoint or similar tools, include that as well to strengthen your application.
Personalise Your Application: Address your cover letter to the hiring manager if possible, and express your enthusiasm for working at Birmingham City FC. Mention your commitment to safeguarding and promoting the welfare of children and young people, aligning with the club's values.
How to prepare for a job interview at Birmingham City Football Club plc
✨Know the Role Inside Out
Make sure you thoroughly understand the responsibilities of the Academy Operations Co-ordinator. Familiarise yourself with the logistics, compliance requirements, and the importance of supporting players in an elite environment. This will help you answer questions confidently and demonstrate your genuine interest in the role.
✨Showcase Your Organisational Skills
Since this role requires exceptional organisational abilities, prepare examples from your past experiences where you successfully managed schedules, coordinated events, or maintained records. Highlight how your attention to detail has positively impacted operations in previous roles.
✨Demonstrate IT Proficiency
As strong IT literacy is essential, be ready to discuss your experience with Microsoft Office and Excel. You might even want to mention specific projects where you used these tools effectively, especially in managing data or creating reports relevant to operations.
✨Prepare for Scenario-Based Questions
Expect scenario-based questions that assess your problem-solving skills in real-time situations. Think about potential challenges you might face in coordinating fixtures or managing transport logistics, and prepare thoughtful responses that showcase your ability to handle such scenarios.
