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- Tasks: Coordinate Academy operations and administration for a smooth-running football programme.
- Company: Join Birmingham City Football Club, nurturing young talent in a dynamic environment.
- Benefits: Enjoy 23 days leave, free parking, matchday tickets, and mental health support.
- Why this job: Be part of a professional sports team and make a real impact on young athletes' lives.
- Qualifications: Experience in administration, strong IT skills, and excellent communication abilities.
- Other info: Diverse and inclusive workplace with opportunities for personal and professional growth.
The predicted salary is between 30000 - 42000 £ per year.
Academy Operations and Administration Co-ordinator
Birmingham City Football Club is proud to nurture and develop young talent through our Academy programme. We are seeking a highly organised and motivated Academy Operations and Administration Coordinator to join our team at the Knighthead Performance Centre. This role is central to ensuring the smooth running of our Academy by providing outstanding operational and administrative support across all age groups.
Please note this role is a FTC role for 12 months.
Key Responsibilities:
- Coordinate Academy administration and operations to ensure efficiency and compliance with Club, FA, Premier League, EFL, and UEFA regulations.
- Support financial processes, including staff expenses, payments to suppliers, and purchase of Academy equipment.
- Assist with fixture coordination for U8–U21 programmes, including match officials, medical cover, facilities, and opposition correspondence.
- Provide matchday coordination for Academy fixtures and attend training sessions as required.
- Manage Academy player and staff records, databases, registrations, and communication tools (SharePoint & Football Intelligence Platform).
- Support the organisation of Academy player reviews, induction evenings, trips, tours, and events such as the Academy Awards.
- Act as the Super User for Academy digital platforms, ensuring information is shared accurately and effectively.
- Liaise with scouts, coordinate requests, and maintain the Academy Referee and Scout Databases.
- Provide administrative support across Academy departments as directed by the Academy Secretary.
- Promote and safeguard the welfare of all Academy players, liaising with the club Safeguarding Team when necessary.
What are we looking for from you?
- Proven experience in an administrative role, ideally within elite sport or football academies.
- Excellent IT skills, particularly Microsoft Office and Excel.
- Strong written, oral, and interpersonal communication skills.
- Highly organised with exceptional attention to detail.
What can we offer to you?
- 23 days annual leave plus bank holidays.
- Free on-site parking.
- Complimentary matchday tickets for Men\’s and Women’s home fixtures.
- Employee Assistance Programme (Help@Hand) including mental health support, virtual GP, and more for you and family member.
- Enhanced Company Pension Scheme.
- Life Assurance cover (2x annual salary).
- Access to Club discounts and offers.
- The opportunity to work in a dynamic, collaborative, and professional sporting environment.
Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.
Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and assess candidates solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstances.We promote a diverse and inclusive environment and encourage all individuals to apply. If you need any adjustments to our recruitment or interview process, please inform us when applying.
Academy Operations and Administration Co-ordinator
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Academy Operations and Administration Co-ordinator Role employer: Birmingham City Football Club plc
Contact Detail:
Birmingham City Football Club plc Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Academy Operations and Administration Co-ordinator Role
✨Tip Number 1
Get to know the club! Research Birmingham City FC and their Academy programme. Understanding their values and culture will help you tailor your approach during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current or former employees on LinkedIn. A friendly chat can give you insider info about the role and might even lead to a referral, which can boost your chances of landing that interview.
✨Tip Number 3
Prepare for the unexpected! Think about potential questions related to the specific responsibilities of the role, like coordinating fixtures or managing databases. Practising your responses will help you feel more confident when it’s time to shine.
✨Tip Number 4
Don’t forget to follow up! After your interview, send a quick thank-you email to express your appreciation for the opportunity. It shows good manners and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Academy Operations and Administration Co-ordinator Role
Some tips for your application 🫡
Tailor Your Application: Make sure to customise your CV and cover letter to highlight your experience in administration, especially within sports or football academies. We want to see how your skills align with the role!
Show Off Your IT Skills: Since excellent IT skills are a must, don’t forget to mention your proficiency in Microsoft Office and Excel. We love seeing specific examples of how you've used these tools in previous roles.
Be Clear and Concise: When writing your application, keep it clear and to the point. We appreciate strong written communication skills, so make sure your application reflects that!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity!
How to prepare for a job interview at Birmingham City Football Club plc
✨Know Your Stuff
Familiarise yourself with Birmingham City FC's Academy programme and its values. Understand the key responsibilities of the role, especially around compliance with regulations from the FA and UEFA. This will show your genuine interest and help you answer questions more confidently.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think about times when you successfully coordinated events or managed multiple tasks simultaneously. Being able to demonstrate your attention to detail will be crucial for this role.
✨Brush Up on IT Skills
Since the role requires excellent IT skills, particularly in Microsoft Office and Excel, make sure you're comfortable discussing your experience with these tools. You might even want to prepare a quick example of how you've used them effectively in past roles.
✨Communicate Clearly
Strong communication skills are essential, so practice articulating your thoughts clearly and concisely. Be ready to discuss how you've liaised with different stakeholders in previous positions, as this will be important for coordinating with scouts and managing player records.