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- Tasks: Assist in the smooth running of Academy operations and administration.
- Company: Join Birmingham City FC, dedicated to developing young football talent.
- Benefits: Enjoy flexible working hours and a supportive team environment.
- Why this job: Be part of a high-performance culture that values youth development and teamwork.
- Qualifications: Experience in administration, ideally in sports; degree level education preferred.
- Other info: Diversity and inclusion are key; we welcome applicants from all backgrounds.
The predicted salary is between 28800 - 43200 £ per year.
Location: Knighthead Performance Centre
Department: Academy Operations and Administration
Reports to: Academy Secretary
Contract Type: Full-time (37.5 hours per week, flexible working as required)
About Us
Our Academy is committed to the development of young players in a structured, supportive and high-performance environment. We are now recruiting an Assistant Academy Secretary to play a key role in ensuring the smooth and professional running of all administrative and regulatory operations.
The Role
Reporting to the Academy Secretary, the Assistant Academy Secretary will support the planning and coordination of key administrative functions, ensuring compliance with football regulations and helping maintain the highest standards across all Academy activities. This is a pivotal role, requiring attention to detail, excellent communication, and a strong understanding of football operations.
Key Responsibilities
- Support the Academy Secretary and Head of Academy Operations and Administration with all aspects of Academy operations and administration
- Assist with the registration of all Academy players and trialists in line with FA, Premier League and EFL regulations
- Maintain up-to-date knowledge of domestic and international rules governing player registrations
- Support re-engagement processes and administrative tasks for the Emerging Talent department
- Coordinate scout requests and produce fixture scout lists for U9–U21 matches
- Produce and distribute the Academy newsletter
- Organise individual player review meetings and induction evenings
- Act as Super User for SharePoint and ensure accurate player communication and information sharing
- Attend and minute Academy meetings as required
- Maintain Scout and Staff Registration systems and manage staff expenses and petty cash
- Manage player files on SharePoint and support player transitions and exit pathways
- Act as Super User for the Football Intelligence Platform and manage entry/exit of trialist players
- Provide administrative support for Academy events and tours
- Support the induction and exit process for Academy staff including qualification tracking and CPD records
- Contribute to audit preparations for PGAAC, LFE and Barnardo's as directed
- Perform other duties as requested by the Academy Manager, Head of Academy Operations and Administration, or Academy Secretary
What We’re Looking For in you
- Experience in an administrative role, ideally within a sporting/football environment
- Educated to degree level or equivalent
- Excellent IT skills, especially in Microsoft Office and Excel
- Strong written, oral and interpersonal communication skills
- Highly organised and detail-oriented with the ability to multi-task
- Demonstrates initiative and is comfortable working independently
Desirable
- Driving licence
- FA Safeguarding certification
- Understanding of football regulations
- Experience organising events or working within a youth development setting
Equal Opportunities & Inclusion:
Birmingham City FC is an equal opportunities and Disability Confident employer. We welcome applications from all sectors of the community and consider all candidates based solely on merit, regardless of gender, race, age, nationality, disability, sexual orientation, political or religious belief, background, or family circumstance. We promote a diverse and inclusive working environment and encourage applications from all individuals in society. If you require any adjustments to our recruitment or interview process, please let us know when applying.
Birmingham City FC is committed to safeguarding and promoting the welfare of children and young people. The safety and well-being of our players is our top priority, and we expect all staff to share this commitment. All successful applicants will be required to undergo a thorough background check and training in safeguarding as part of the recruitment process.
Assistant Academy Secretary employer: Birmingham City FC
Contact Detail:
Birmingham City FC Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Assistant Academy Secretary
✨Tip Number 1
Familiarise yourself with the specific regulations governing player registrations in football. Understanding the FA, Premier League, and EFL rules will not only help you in the role but also demonstrate your commitment and knowledge during the interview.
✨Tip Number 2
Network within the football community, especially with those involved in academy operations. Attend local matches or events to meet professionals in the field, as personal connections can often lead to job opportunities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock plan for an academy event or player review meeting. This will highlight your ability to manage multiple tasks and your understanding of the role's requirements.
✨Tip Number 4
Be proactive in learning about the tools and platforms mentioned in the job description, such as SharePoint and the Football Intelligence Platform. Familiarity with these systems can set you apart from other candidates.
We think you need these skills to ace Assistant Academy Secretary
Some tips for your application 🫡
Understand the Role: Read the job description carefully to understand the key responsibilities and requirements for the Assistant Academy Secretary position. Tailor your application to highlight relevant experiences that align with these responsibilities.
Highlight Relevant Experience: Emphasise any previous administrative roles, especially within a sporting or football environment. Provide specific examples of how your experience relates to the tasks mentioned in the job description, such as player registration or event organisation.
Showcase Communication Skills: Since excellent communication is crucial for this role, ensure your application reflects strong written skills. Use clear and concise language, and consider including examples of how you've effectively communicated in past roles.
Tailor Your CV and Cover Letter: Customise your CV and cover letter to reflect the skills and experiences that are most relevant to the Assistant Academy Secretary position. Mention your IT skills, organisational abilities, and any knowledge of football regulations to make your application stand out.
How to prepare for a job interview at Birmingham City FC
✨Know Your Football Regulations
Familiarise yourself with the FA, Premier League, and EFL regulations regarding player registrations. Being able to discuss these confidently will show your understanding of the role and its responsibilities.
✨Showcase Your Organisational Skills
Prepare examples from your past experiences that demonstrate your ability to manage multiple tasks effectively. Highlight any specific instances where you successfully coordinated events or administrative functions.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Since the role requires excellent communication skills, be ready to showcase your written and verbal abilities during the interview.
✨Demonstrate Initiative
Be prepared to discuss situations where you took the initiative in your previous roles. This could include improving processes or taking on additional responsibilities, which aligns with the expectations for this position.
