At a Glance
- Tasks: Provide essential secretarial and admin support to a dynamic healthcare team.
- Company: Join Birmingham and Solihull Mental Health NHS Foundation Trust, a leader in mental health services.
- Benefits: Gain valuable experience in healthcare with a supportive and inclusive team environment.
- Why this job: Make a real difference in people's lives while developing your skills in a rewarding role.
- Qualifications: Formal secretarial qualifications and healthcare experience are essential.
- Other info: Opportunity for career growth in a compassionate and diverse workplace.
The predicted salary is between 28800 - 43200 £ per year.
Band 4 Medical Secretary/Ward Administrator – Hillis Lodge
Hillis Lodge Forensic Low Secure inpatient Team has a vacancy for a full-time dual role medical secretary ward administrator to provide a comprehensive, reliable, confidential secretarial and admin service to support the Consultant Psychiatrist, Ward Manager and Clinical Team.
The successful applicant will need to possess a good general level of education with formal secretarial qualifications. Experience of working in healthcare is essential. The successful applicant must possess the essential qualifications outlined in the attached personal specification.
- Provide a comprehensive secretarial and administrative service to the Consultant Psychiatrist, Ward Administrator and multidisciplinary team.
- Take minutes of clinical team meetings and business meetings.
- Maintain a rolling programme of CPA Case Conferences.
- Ensure that any correspondence from the Ministry of Justice and Mental Health Act Office is dealt with according to working practice as and when required.
- Maintain diary management for the Consultant Psychiatrist and Ward Manager.
- Responsibility for all room bookings and visitors.
- Update staff records.
- Place orders and support procurement.
- Provide a good level of audio typing and medical terminology. Knowledge of the Trust systems is desirable.
- Have excellent communication skills and be able to work within a team.
Our 4000 clinical and support staff help us to improve mental health wellbeing and meet the needs of the 70,000 people we serve each year.
For further details/informal visits contact: Maggiie Jones, Administration Manager, Email: margaret.jones30@nhs.net, Telephone: 01213013072.
#J-18808-Ljbffr
Band 4 Medical Secretary/Ward Administrator - Hillis Lodge employer: Birmingham and Solihull Mental Health NHS Foundation Trust
Contact Detail:
Birmingham and Solihull Mental Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 4 Medical Secretary/Ward Administrator - Hillis Lodge
✨Tip Number 1
Network like a pro! Reach out to current or former employees at Birmingham and Solihull Mental Health NHS Foundation Trust. A friendly chat can give us insider info on the team culture and what they really value in candidates.
✨Tip Number 2
Prepare for the interview by brushing up on your medical terminology and audio typing skills. We want to show that we’re not just qualified, but also ready to hit the ground running in this busy environment.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family. This will help us articulate our experience in healthcare and how it aligns with the role of a medical secretary/ward administrator.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure our application gets noticed. Plus, we can keep track of our application status easily.
We think you need these skills to ace Band 4 Medical Secretary/Ward Administrator - Hillis Lodge
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your secretarial qualifications and healthcare experience. We want to see how your skills match the role, so don’t be shy about showcasing your relevant experience!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about working in mental health and how you can contribute to our team at Hillis Lodge. Keep it personal and engaging!
Show Off Your Communication Skills: Since excellent communication is key for this role, make sure your application reflects that. Use clear and concise language, and don’t forget to proofread for any typos or errors before hitting send!
Apply Through Our Website: We highly recommend applying through our website for a smooth process. It’s the best way to ensure your application gets to us directly, and you’ll find all the info you need right there!
How to prepare for a job interview at Birmingham and Solihull Mental Health NHS Foundation Trust
✨Know Your Stuff
Make sure you brush up on medical terminology and the specific duties of a medical secretary. Familiarise yourself with the NHS systems and processes, as this will show your commitment and readiness to hit the ground running.
✨Showcase Your Experience
Prepare examples from your previous roles in healthcare that highlight your secretarial skills and ability to work in a busy team. Be ready to discuss how you've managed diary schedules, taken minutes, or handled sensitive correspondence.
✨Communication is Key
Since excellent communication skills are essential for this role, practice articulating your thoughts clearly. You might even want to do a mock interview with a friend to get comfortable discussing your qualifications and experiences.
✨Demonstrate Team Spirit
This position requires working closely with a multi-disciplinary team. Think of examples where you've collaborated effectively with others, and be prepared to discuss how you can contribute to a supportive and inclusive environment at Hillis Lodge.
