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- Tasks: Join a busy team supporting resident doctors with administrative tasks and coordination.
- Company: Birmingham and Solihull Mental Health NHS Foundation Trust, dedicated to improving mental health.
- Benefits: Gain valuable experience in a supportive environment with opportunities for personal growth.
- Why this job: Make a real difference in people's lives while developing essential skills.
- Qualifications: Enthusiasm and motivation; familiarity with Microsoft IT packages is a plus.
- Other info: Be part of a compassionate team in a diverse community.
An opportunity has arisen in the Postgraduate Medical Education Department where we are currently seeking to appoint an enthusiastic and motivated apprentice to join our small but busy team. The Postgraduate Medical Education team are the first contact for the Resident Doctors prior to rotations that take place 4 times per year.
Responsibilities
- Provide an effective and efficient administrative service to support both the Rotation Coordinator and the Postgraduate Medical Education team for Resident Doctors who are newly commencing and continuing in BSMHFT.
- Undertake a range of administrative duties to support the work of the team.
- Support all aspects of the coordination of the resident doctors rotations and tracking of all resident doctor requirements via the associated database.
- Inform resident doctors of rotation placements, book ILS – Immediate Life Support courses and support the onboarding of new and continuing resident doctors.
- Act as the first point of contact for all general rotation queries.
- Develop knowledge and skills relevant to the role.
- Be skilled in the use of multiple Microsoft IT packages and various systems relevant to the organisation to write letters or emails, record and analyse data, and provide a range of administrative planning and support in the team.
- Liaise effectively with enquiries from Resident Doctors, Consultants, and internal and external stakeholders.
- Provide resident doctors and consultants information regarding their rotation placements.
- Support and manage the PGME shared inboxes and respond to queries.
- Work within a busy environment, prioritise workload accurately and meet deadlines.
- Provide cover for colleagues as appropriate when required.
Welcome to Birmingham and Solihull Mental Health NHS Foundation Trust. Our 4,000 clinical and support staff help us to improve mental health, wellbeing and meet the needs of the 70,000 people we serve each year. We provide a range of mental healthcare services across Birmingham and Solihull and offer medical, nursing and psychology training, working with an international reputation for research and innovation. Our population is culturally diverse and characterised in places by high levels of deprivation which create an increasing demand for our services. We are a team of compassionate, inclusive and committed people working together to provide excellent care and support our community. If you are looking for a place to belong and to make a real difference to people’s lives, join our team where a warm welcome is waiting for you.
For further information about the main responsibilities please view the attached job description and person specification. We highly recommend you submit your application as soon as possible, this post may close earlier than the indicated closing date if a sufficient number of applications are received. We are unable to support applications from job seekers who require sponsorship to work in the United Kingdom (UK).
Band 3 Administration Assistant - PGME | Birmingham and Solihull Mental Health NHS Foundation Trust employer: Birmingham and Solihull Mental Health NHS Foundation Trust
Contact Detail:
Birmingham and Solihull Mental Health NHS Foundation Trust Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Band 3 Administration Assistant - PGME | Birmingham and Solihull Mental Health NHS Foundation Trust
✨Tip Number 1
Get to know the team! Before your interview, do a bit of research on the Postgraduate Medical Education team. Understanding their role and how they support resident doctors will help you connect during the conversation.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to administrative roles. Think about examples from your past experiences that showcase your organisational skills and ability to handle multiple tasks.
✨Tip Number 3
Show your enthusiasm! When you get the chance to speak, let your passion for supporting healthcare professionals shine through. This role is all about making a difference, so let them see how motivated you are to be part of their team.
✨Tip Number 4
Follow up after your interview! A quick thank-you email can go a long way. It shows your appreciation for the opportunity and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Band 3 Administration Assistant - PGME | Birmingham and Solihull Mental Health NHS Foundation Trust
Some tips for your application 🫡
Show Your Enthusiasm: Let your passion for the role shine through in your application. We want to see that you're genuinely excited about joining our team and making a difference in the lives of resident doctors.
Tailor Your Application: Make sure to customise your CV and cover letter to highlight relevant skills and experiences that match the job description. We love seeing how your background aligns with what we’re looking for!
Be Clear and Concise: When writing your application, keep it straightforward and to the point. We appreciate clarity, so make sure your key points stand out and are easy to read.
Apply Through Our Website: Don’t forget to submit your application through our official website! It’s the best way to ensure it gets to us directly and helps you stand out from the crowd.
How to prepare for a job interview at Birmingham and Solihull Mental Health NHS Foundation Trust
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of the Band 3 Administration Assistant role. Familiarise yourself with the Postgraduate Medical Education team's functions and how they support resident doctors. This will help you answer questions confidently and show your enthusiasm for the position.
✨Showcase Your IT Skills
Since the role requires proficiency in Microsoft IT packages and various systems, be prepared to discuss your experience with these tools. Bring examples of how you've used technology to improve efficiency or solve problems in previous roles. This will demonstrate your capability to handle the administrative tasks effectively.
✨Prepare for Scenario Questions
Expect questions that assess your ability to prioritise workload and manage multiple tasks in a busy environment. Think of specific examples from your past experiences where you successfully handled similar situations. This will illustrate your problem-solving skills and ability to work under pressure.
✨Emphasise Your Communication Skills
As the first point of contact for resident doctors and consultants, strong communication is key. Be ready to discuss how you’ve effectively liaised with different stakeholders in the past. Highlight any experience you have in managing queries or providing information clearly and concisely.
