Residential Real Estate Assistant in Ipswich

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.

The Residential Property team comprises 70+ members operating out of each office but working together as one team. To work as part of the Residential Real Estate team to provide professional, pro-active support to the fee earning team.

Educated to GCSE or standard or equivalent. The ideal candidate for the role will be an enthusiastic team worker looking for an opportunity to join a dynamic market leading firm. Previous administration experience within a residential conveyancing/legal environment would be advantageous but is not essential and full training will be given.

You will be an enthusiastic and well organised individual with a positive attitude and excellent communication skills. Excellent IT ability will be required, with good knowledge of MS Office products (Word, Excel, Outlook). You will have strong time management skills, able to manage a varied workload and work efficiently and effectively under pressure and to deadlines.

Responsibilities include:

• Dealing with on-boarding new clients including dealing with conflict searches and identification checks together with assisting.
• Updating IT systems with all required data.
• Liaising with clients, third parties, banks and agents as necessary.
• Preparing reports for team leaders.
• Preparing for completion on sale and purchase transactions to include undertaking pre-completion searches, submitting Certificates of Title, requesting final redemption statements and preparing all required finance forms.
• Strictly complying with all deadlines.
• Processing bills and attending to financial management following completion.
• Dealing with file closures and scheduling and managing deeds to ensure records are kept up to date.
• Maintaining spreadsheets to ensure that all matters are fully updated at the end of each working day.

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits: 25 days holiday (FTE) plus.