Premises Officer - Ipswich

Term Type: Permanent

Department: Operations

Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.

Reporting into the Senior Premises officer on a day to day basis who leads the Premises team to manage the buildings, infrastructure and supporting regulations, Planned Preventive Maintenance (PPM) and reactive works across a range of hard services. You will work directly with staff, subcontractors, suppliers, and our outsourced partner Fisco to deliver a proactive, high-quality service aligned with contractual KPIs and SLAs. Your role will ensure the effective delivery of hard services contracts and oversee the daily operations and maintenance of integrated services across Birkett’s Offices.

Previous experience and knowledge of Facilities Management (Hard and soft services).

• A good knowledge of Health and Safety regulations
• Broad M&E experience, ideally with a building management background
• Organised with the ability to prioritise workloads, meeting SLAs and deadlines
• Excellent communication skills both written and verbal, with ability to work with senior management where needed
• Competent in use of Microsoft Office software (Word, Excel, Outlook etc) and information databases
• Full UK Driving licence as frequent travel to other offices
• Cover the Senior Estates officers during periods of absence

The role is based predominantly in Ipswich (being located close to the office area would be beneficial) but also travelling to other Birkett’s offices currently include Norwich, Cambridge, Chelmsford, London, Sevenoaks and Bristol.

Responsibilities include:

• To ensure buildings are maintained and operated in accordance with maintenance schedules, company policies and current legislation
• Escorting of subcontractors for various Soft and Hard Service disciplines
• Health & Safety
• Statutory and regulatory compliance
• Planned and reactive maintenance
• Post duties and temporary cover of Front of House team (where applicable)
• Reprographics duties (where applicable)
• Deliveries and collection duties in Company Van mainly from the Norwich office to our Ipswich and Cambridge offices
• Assisting the Records Dept.
• Be a team member and support Operations colleagues in their support of the Business

At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Alongside a flexible and inclusive work environment, we offer the following core benefits: 25 days holiday (FTE) plus