At a Glance
- Tasks: Support HR processes, manage employee records, and assist with onboarding.
- Company: Join Birketts, a top UK law firm with a collaborative culture.
- Benefits: Enjoy 25 days holiday, private healthcare, and flexible working options.
- Other info: Embrace a hybrid work model and be part of an inclusive team.
- Why this job: Kickstart your career in HR at a leading law firm with growth opportunities.
- Qualifications: Previous admin experience and strong communication skills are essential.
The predicted salary is between 30000 - 40000 £ per year.
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals and over 600 staff based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client. We are defined by our Next Level Law proposition. We work with our clients as a proactive partner, horizon scanning and thinking ahead to the changes, challenges or opportunities that they may face. Next Level Law is also applied to our people. Our collegiate culture means everyone is encouraged to achieve their next level in everything they do.
Our HR team sits within our wider Business Services Division. The team provide expert guidance and advice to managers and employees to support the effective delivery of HR processes across the firm.
The HR Administrator provides essential administrative support to the Human Resources function, ensuring the smooth delivery of HR processes and services throughout the employee lifecycle. The role includes:
- Responsible for the administration of employee onboarding including drafting contracts, conducting right to work checks and pre-screening process, liaising with candidates and internal stakeholders
- Use of HRIS system to maintain employee records and changes including job changes, personal detail changes, holiday
- Log sickness and ensure completion of employee certification process
- Preparation of reports including for new joiners, leavers, role details and frequent ad hoc reports
- Create and maintain electronic employee files and archive when required in line with GDPR requirements
- Process changes to terms and conditions for employees
- Undertake the leaver process including system updates, drafting of documentation and notification to relevant internal stakeholders
- Respond to all employer reference requests
- Jointly responsible for managing the shared HR inbox and responding to enquiries in a timely and effective manner
- Assist with monthly payroll administration
- Provide administrative support on HR projects as required
- Administration of the firms benefits such as car parking, eye care, gym membership, private medical insurance and season ticket loans
- Production of scheduled and ad hoc letters e.g. probation confirmation, ad hoc award letters
- Assist with the administration of the annual salary review process including updating the HRIS system, drafting and sending letters
- Ad hoc notetaking for formal meetings
- Support the Talent Acquisition Administrator when required
Please note that this job profile is not an exhaustive list of duties but merely an outline of the key components of the role. You may be required by your line manager to take on additional responsibilities when requested.
Previous experience of working in an administrator role
Proficient with Microsoft Office packages (Excel and Word)
Strong communication skills
Excellent time management skills
Proven organisational skills
Excellent attention to detail
Strong planning and organisational skills with a can-do approach to managing a varying workload
A positive attitude as well as being a strong team player
Experience of working in a law firm or professional services would be advantageous
Professional qualification/education related to HR such as undergraduate degree or CIPD is preferable but not essential
Birketts is a flexible business which has embraced a hybrid working model where our colleagues enjoy a mix of home and office working. During your 6 month probation period, there will be a requirement to be in the office full time whilst you are developing in the role. Once you have successfully passed probation, this role attracts a split of 60% office days and 40% working from home days per week. We welcome applications from people looking for flexible, agile, and part-time roles and we are happy to explore your preferred working patterns as part of your application.
As a Birketts colleague, you will be eligible to receive a wide range of benefits:
- 25 days holiday (FTE) plus Bank Holidays
- Long Service holiday award - 1 extra week every 10 years continuous service
- Private Healthcare with BUPA (offered after probation is passed)
- Scottish Widows Pension Scheme (5% employer / 5% Employee)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance - 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Dress for your Day Policy
At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth. Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We pride ourselves on being an inclusive organisation that actively promotes equality of opportunity for all, valuing the right mix of talent, skills, and potential. We welcome applications from a diverse range of candidates, and selection for roles is based solely on individual merit.
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We are committed to fair and inclusive recruitment practices.
HR Administrator - Ipswich employer: Birketts
Birketts is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee development and well-being. With a flexible hybrid working model, competitive benefits including private healthcare and generous holiday allowances, and a commitment to diversity and community impact, employees are empowered to thrive both personally and professionally in the vibrant city of Ipswich.
StudySmarter Expert Advice🤫
We think this is how you could land HR Administrator - Ipswich
✨Tip Number 1
Network like a pro! Reach out to current employees at Birketts on LinkedIn or through mutual connections. A friendly chat can give you insider info and maybe even a referral!
✨Tip Number 2
Prepare for the interview by researching Birketts' culture and values. Show us how your skills align with our Next Level Law approach and how you can contribute to our team.
✨Tip Number 3
Practice common HR scenarios that might come up in the interview. Think about how you'd handle onboarding, employee queries, or payroll issues. We love seeing problem-solving skills in action!
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team!
We think you need these skills to ace HR Administrator - Ipswich
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the HR Administrator role. Highlight your relevant experience and skills that match the job description, especially your admin skills and attention to detail.
Show Off Your Communication Skills:Since this role involves a lot of communication, be sure to showcase your strong communication skills in your application. Use clear and concise language, and don’t forget to proofread for any errors!
Be Organised:Demonstrate your organisational skills by structuring your application neatly. Use bullet points for easy reading and ensure all your information is up-to-date and relevant to the position.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role there!
How to prepare for a job interview at Birketts
✨Know Your HR Basics
Brush up on key HR concepts and processes, especially those related to employee onboarding and record management. Familiarise yourself with common HRIS systems, as this will show your readiness to dive into the role.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Discuss how you've managed multiple tasks or projects in previous roles, as this is crucial for an HR Administrator who needs to juggle various responsibilities.
✨Communicate Clearly
Practice articulating your thoughts clearly and concisely. Strong communication skills are essential in HR, so be ready to demonstrate how you can effectively liaise with candidates and internal stakeholders during the interview.
✨Emphasise Your Team Spirit
Birketts values a collegiate culture, so be sure to express your enthusiasm for teamwork. Share experiences where you've collaborated successfully with others, showcasing your positive attitude and ability to contribute to a supportive work environment.
