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For Companies At a Glance
- Tasks: Support lawyers with administration tasks, manage files, and assist with client communications.
- Company: Join Birketts LLP, a top UK law firm with 160 years of heritage and a commitment to diversity.
- Benefits: Enjoy flexible working, private healthcare, profit share, and enhanced leave options.
- Why this job: Be part of a dynamic team focused on resolving disputes and making a real impact.
- Qualifications: Strong admin skills, attention to detail, and a positive, proactive attitude are essential.
- Other info: Open to all experience levels; we value your ability to work effectively in a team.
The predicted salary is between 28800 - 43200 £ per year.
Overview
Join to apply for the Commercial Disputes Team Administrator role at Birketts LLP.
Birketts is a full service UK Top 50 law firm with a heritage spanning 160 years and over 700 lawyers and legal professionals. Offices are in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. The firm advises businesses, government and public sector organisations and individuals across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client. Birketts is committed to ESG and diversity, with female partners comprising 40% of the partnership.
The department
Birketts is recruiting for an ambitious, driven and forward-thinking Administrator to join our growing CLDR Team on a full-time, permanent basis. The CLDR Team helps clients avoid disputes and, when a dispute arises, works to achieve a swift positive resolution. The team includes over 30 lawyers serving a broad range of clients from individual business owners to listed companies and multinationals. Our lawyers regularly conduct litigation in the High Court and Court of Appeal and engage in commercial arbitration and other forms of ADR.
Our opponents are typically major London and international law firms; we have strong links with junior and leading counsel in leading London commercial chambers.
Purpose of job
This is an excellent opportunity for an experienced Administrator to join our successful and growing CLDR team in Norwich. You will work as a member of our existing team of secretaries and administrators (based in other offices) to support the lawyers in all aspects of their work. We seek the right person for this role, and all applicants will be considered on their merits. We are happy to work with someone at the start of their career as we are with someone with decades of experience; what matters is your ability to work effectively and efficiently as part of a team, supporting others and being supported by them.
The requirements of the role include:
- File opening/closing
- Drafting Client Care Letters
- Managing Anti-Money Laundering checks
- Processing payments
- Dealing with incoming payments
- Assisting the team with billing
- Assisting with the Team with the recovery of outstanding invoices
- Managing key dates and Court dates
- Distributing post
- Fielding new enquiries
- Preparing/formatting correspondence and accompanying documents
- Preparing PDF bundles (including paginating, bookmarking and hyperlinking)
- Photocopying and scanning
- Updating internal marketing systems
Professional Skills
- Promptly clarifying instructions should they or deadlines be unclear
- Responding to internal and external telephone enquiries politely and professionally, taking accurate telephone messages, and passing them to the appropriate person
- Supporting other secretarial team members proactively and providing cover when necessary to ensure that work is completed on time and to a high standard
- Providing full support to lawyers in the full range of their activities and carrying out any other duties as reasonably requested
General Approach
- Showing a positive approach and interest in the work of our team
- Showing initiative when responding to queries and actively trying to solve problems
- Supporting the lawyers to meet clients’ demands
- Building and maintaining strong working relationships with other members of the team, including lawyers and other secretaries and administrators, and actively working in the interests of the whole firm
The candidate
You will have the ability to contribute at an operational level, with excellent communication skills and can demonstrate general skills in:
- Strong administration experience
- Positive, enthusiastic and professional approach
- Strong attention to detail, high level organisational skills and reliable
- Self-motivated with an ability to use own initiative with a desire to learn
Equal opportunities
Birketts is committed to being an Equal Opportunity Employer. Our policy is unequivocal: we do not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We promote equality of opportunity and welcome applications from a diverse range of candidates, with selection based on individual merit.
Benefits and working patterns
- Long service holiday award – 1 extra week for every 10 years of continuous service
- Private Healthcare with BUPA (offered after probation is passed)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance – 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Agile/Hybrid Working Policy
- Dress for your Day Policy
Birketts is a flexible business with a hybrid working model. We welcome applications from those seeking flexible, agile, and part-time roles and will explore preferred working patterns during the application process.
Please note this job profile is not exhaustive; duties may be added or adjusted by the line manager as required.
Birketts is committed to being an Equal Opportunity Employer. We value equality of opportunity and welcome applications from a diverse range of candidates, with selection based on individual merit.
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Team Administrator employer: Birketts LLP
Contact Detail:
Birketts LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the specific tasks mentioned in the job description, such as managing Anti-Money Laundering checks and preparing PDF bundles. This will help you demonstrate your understanding of the role during any interviews.
✨Tip Number 2
Research Birketts LLP's values and commitment to ESG and diversity. Being able to discuss how these align with your own values can set you apart from other candidates.
✨Tip Number 3
Network with current or former employees of Birketts LLP on platforms like LinkedIn. They can provide insights into the company culture and what it takes to succeed in the role.
✨Tip Number 4
Prepare examples from your past experience that showcase your strong administration skills and ability to work as part of a team. Be ready to discuss these in detail during the interview process.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant administrative experience and skills that align with the requirements of the Team Administrator role. Emphasise your attention to detail, organisational skills, and ability to work as part of a team.
Craft a Strong Cover Letter: Write a cover letter that showcases your enthusiasm for the role and the firm. Mention specific examples of how your previous experience has prepared you for the responsibilities outlined in the job description.
Highlight Relevant Skills: In your application, clearly outline your professional skills such as communication, problem-solving, and initiative. Provide examples of how you've successfully supported teams in previous roles.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role.
How to prepare for a job interview at Birketts LLP
✨Showcase Your Administration Skills
Be prepared to discuss your previous administration experience in detail. Highlight specific tasks you've handled that align with the responsibilities of the Team Administrator role, such as managing files, processing payments, and supporting legal professionals.
✨Demonstrate Team Spirit
Since this role involves working closely with a team, be ready to share examples of how you've successfully collaborated with others in past positions. Emphasise your ability to support colleagues and contribute to a positive team environment.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and initiative. Think of scenarios where you had to clarify instructions or manage tight deadlines, and be ready to explain how you approached these challenges.
✨Research Birketts and Its Values
Familiarise yourself with Birketts' commitment to ESG and diversity. Understanding the firm's values will help you articulate why you're a good fit and show your genuine interest in being part of their team.
