Find a job 
Featured Companies 
Featured Universities 
For Companies At a Glance
- Tasks: Support lawyers in the Shipping Team with various administrative tasks.
- Company: Join Birketts LLP, a top UK law firm with 160 years of heritage.
- Benefits: Enjoy flexible working, 25 days holiday, private healthcare, and more perks.
- Why this job: Be part of a nationally ranked team in a collaborative and inclusive culture.
- Qualifications: Strong admin skills, attention to detail, and a positive, self-motivated attitude required.
- Other info: Open to candidates at any career stage; hybrid working options available.
The predicted salary is between 30000 - 42000 £ per year.
Overview
Join to apply for the Shipping Team Administrator role at Birketts LLP.
Birketts is a full service, UK Top 50 law firm with a heritage spanning 160 years. We have more than 700 lawyers and legal professionals based in multiple locations, serving clients in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.
We are committed to our Next Level Law proposition, a collaborative culture that supports colleagues to achieve their next level in everything they do. We promote diversity and have a flexible, inclusive work environment.
The department
Our Shipping Team works with clients to avoid disputes; when disputes arise, we aim for swift and positive resolutions. We advise owners of ships, charterers, cargo owners, marine insurers, and transport and logistics businesses, in the UK and abroad. Our lawyers conduct litigation in the High Court and Court of Appeal, and engage in arbitration and other forms of ADR. We work with major London and international firms and have strong links with leading counsel. The Shipping Team at Birketts is nationally ranked.
Purpose of job
This is an excellent opportunity for an experienced and organised Administrator to join our Shipping team in Ipswich. You will support the lawyers (based in Ipswich, Cambridge and Bristol) in all aspects of their work. We welcome candidates at any stage of their career; what matters is your ability to work effectively and efficiently as part of a team, supporting others and being supported by them.
Accountabilities
- Client file opening/closing
- Obtaining and completing AML / UBO information
- Running Creditsafe/ AsiaVerify reports for UBOs
- Running conflict reports
- Manage the admin inbox
- Electronic payments – assist with billing, producing and processing invoices
- Sending invoices to clients
- Diary management
- Keep Intapp up to date
- Update CE-filing spreadsheet
- Assist with Lexcel reviews
- Manage quarterly inactivity for the team
- Chrome River expenses for partners & LDs
- General office duties such as printing, scanning, meeting minutes
The candidate
You will have the ability to contribute at an operational level, with excellent communication skills and general administrative competencies.
Please note: lines broken for readability in the source have been consolidated here.
- Strong administration experience
- Positive, enthusiastic and professional approach
- Strong attention to detail, high level organisational skills and reliability
- Self-motivated with the ability to use own initiative and a desire to learn
Equal opportunities
Birketts is committed to equality and diversity. We offer a flexible and inclusive work environment and the following core benefits:
- 25 days holiday (FTE) plus Bank Holidays
- Long Service holiday award – 1 extra week every 10 years of continuous service
- Private Healthcare with BUPA (offered after probation)
- Scottish Widows Pension Scheme (5% employer / 5% employee)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance – 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Agile/Hybrid Working Policy
- Dress for your Day Policy
Birketts is a flexible business with a hybrid working model. We welcome applications from people seeking flexible, agile, and part-time roles and we are happy to explore preferred working patterns as part of the application.
Please note that this job profile is not an exhaustive list of duties. You may be required to take on additional responsibilities as requested by your line manager. Birketts is committed to being an Equal Opportunity Employer and does not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We promote equality of opportunity for all and selection is based on merit.
Employment details
- Seniority level: Associate
- Employment type: Full-time
- Job function: Information Technology
- Industries: Law Practice
#J-18808-Ljbffr
Team Administrator employer: Birketts LLP
Contact Detail:
Birketts LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Team Administrator
✨Tip Number 1
Familiarise yourself with the specific administrative tasks mentioned in the job description, such as managing client files and running conflict reports. This will help you demonstrate your understanding of the role during any discussions.
✨Tip Number 2
Showcase your organisational skills by preparing examples of how you've effectively managed multiple tasks or projects in previous roles. This will highlight your ability to support the lawyers efficiently.
✨Tip Number 3
Research Birketts LLP and their Shipping Team to understand their values and culture. Being able to discuss how your personal values align with theirs can make a strong impression.
✨Tip Number 4
Network with current or former employees of Birketts if possible. They can provide insights into the team dynamics and expectations, which can be invaluable when preparing for interviews.
We think you need these skills to ace Team Administrator
Some tips for your application 🫡
Understand the Role: Read the job description thoroughly to understand the responsibilities and requirements of the Shipping Team Administrator position. Tailor your application to highlight how your skills and experiences align with these needs.
Craft a Strong CV: Ensure your CV is up-to-date and clearly outlines your administrative experience, attention to detail, and organisational skills. Use bullet points for clarity and focus on achievements that demonstrate your ability to support a team effectively.
Write a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and the company. Highlight specific experiences that showcase your ability to manage tasks like diary management, invoicing, and client communication, which are crucial for this position.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail and professionalism, which are essential qualities for the role.
How to prepare for a job interview at Birketts LLP
✨Research the Company
Before your interview, take some time to learn about Birketts LLP. Understand their values, practice areas, and recent news. This will help you tailor your answers and show genuine interest in the firm.
✨Highlight Your Organisational Skills
As a Team Administrator, strong organisational skills are crucial. Be prepared to discuss specific examples of how you've managed multiple tasks or projects efficiently in previous roles.
✨Demonstrate Teamwork
Birketts values collaboration. Share experiences where you've successfully worked as part of a team, highlighting your ability to support others and contribute positively to group dynamics.
✨Prepare Questions
At the end of the interview, you'll likely have the chance to ask questions. Prepare thoughtful questions about the Shipping Team's operations or the firm's culture to demonstrate your enthusiasm and engagement.
