Shipping Team Administrator

Overview

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Birketts is a full service, UK Top 50 law firm with a heritage spanning 160 years. We have more than 700 lawyers and legal professionals based in multiple locations, serving clients in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.

We are committed to our Next Level Law proposition, a collaborative culture that supports colleagues to achieve their next level in everything they do. We promote diversity and have a flexible, inclusive work environment.

The department

Our Shipping Team works with clients to avoid disputes; when disputes arise, we aim for swift and positive resolutions. We advise owners of ships, charterers, cargo owners, marine insurers, and transport and logistics businesses, in the UK and abroad. Our lawyers conduct litigation in the High Court and Court of Appeal, and engage in arbitration and other forms of ADR. We work with major London and international firms and have strong links with leading counsel. The Shipping Team at Birketts is nationally ranked.

Purpose of job

This is an excellent opportunity for an experienced and organised Administrator to join our Shipping team in Ipswich. You will support the lawyers (based in Ipswich, Cambridge and Bristol) in all aspects of their work. We welcome candidates at any stage of their career; what matters is your ability to work effectively and efficiently as part of a team, supporting others and being supported by them.

Accountabilities

• Client file opening/closing
• Obtaining and completing AML / UBO information
• Running Creditsafe/ AsiaVerify reports for UBOs
• Running conflict reports
• Manage the admin inbox
• Electronic payments – assist with billing, producing and processing invoices
• Sending invoices to clients
• Diary management
• Keep Intapp up to date
• Update CE-filing spreadsheet
• Assist with Lexcel reviews
• Manage quarterly inactivity for the team
• Chrome River expenses for partners & LDs
• General office duties such as printing, scanning, meeting minutes

The candidate

You will have the ability to contribute at an operational level, with excellent communication skills and general administrative competencies.
Please note: lines broken for readability in the source have been consolidated here.

• Strong administration experience
• Positive, enthusiastic and professional approach
• Strong attention to detail, high level organisational skills and reliability
• Self-motivated with the ability to use own initiative and a desire to learn

Equal opportunities

Birketts is committed to equality and diversity. We offer a flexible and inclusive work environment and the following core benefits:

• 25 days holiday (FTE) plus Bank Holidays
• Long Service holiday award – 1 extra week every 10 years of continuous service
• Private Healthcare with BUPA (offered after probation)
• Scottish Widows Pension Scheme (5% employer / 5% employee)
• Staff Profit Share and Individual Performance Bonus Scheme
• Salary sacrifice (Pensions, Staff Profit Share)
• Life Assurance – 4 x salary / Permanent Health Insurance
• Paid CSR Day
• Enhanced Maternity/Paternity Leave
• Subsidised gym membership
• Electric car scheme
• Agile/Hybrid Working Policy
• Dress for your Day Policy

Recognitions & benefits

Birketts is a flexible business with a hybrid working model. We welcome applications from people seeking flexible, agile, and part-time roles and we are happy to explore preferred working patterns as part of the application.

Please note that this job profile is not an exhaustive list of duties. You may be required to take on additional responsibilities as requested by your line manager. Birketts is committed to being an Equal Opportunity Employer and does not tolerate discrimination based on age, disability, sex, race, religion or belief, gender reassignment, marriage or civil partnership, pregnancy or maternity, or sexual orientation. We promote equality of opportunity for all and selection is based on merit.

Employment details

• Seniority level: Associate
• Employment type: Full-time
• Job function: Information Technology
• Industries: Law Practice