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For Companies At a Glance
- Tasks: Manage buildings and infrastructure, ensuring compliance and maintenance across multiple locations.
- Company: Join Birketts LLP, a growing law practice committed to community impact and employee wellbeing.
- Benefits: Enjoy flexible working, private healthcare, profit sharing, and enhanced parental leave.
- Why this job: Be part of a dynamic team delivering top-notch services while developing your career in facilities management.
- Qualifications: Experience in Facilities Management, Health & Safety knowledge, and a full UK driving licence required.
- Other info: Opportunity for growth with a supportive culture and a focus on employee development.
The predicted salary is between 36000 - 60000 £ per year.
Birketts is a full service, UK Top 50 law firm. With a heritage spanning 160 years, we have more than 700 lawyers and legal professionals based in Bristol, Cambridge, Chelmsford, Ipswich, London, Norwich and Sevenoaks. We advise businesses, government and public sector organisations and individuals in the UK and internationally across four principal practice groups: Real Estate, Corporate Services, Dispute Resolution and Private Client.
Overview
Purpose of job
Reporting into the Senior Premises officer on a day to day basis who leads the Premises team to manage the buildings, infrastructure and supporting regulations, Planned Preventive Maintenance (PPM) and reactive works across a range of hard services.
You will work directly with staff, subcontractors, suppliers, and our outsourced partner Fisco to deliver a proactive, high-quality service aligned with contractual KPIs and SLAs. Your role will ensure the effective delivery of hard services contracts and oversee the daily operations and maintenance of integrated services across Birkett’s Offices.
Accountabilities
The role is based predominantly in Ipswich (being located close to the office area would be beneficial) but also travelling to other Birkett’s offices currently include Norwich, Cambridge, Chelmsford, London, Sevenoaks and Bristol.
The responsibilities
- To ensure buildings are maintained and operated in accordance with maintenance schedules, company policies and current legislation.
- Escorting of subcontractors for various Soft and Hard Service disciplines.
- Health & Safety
- Statutory and regulatory compliance.
- Planned and reactive and planned maintenance.
- Post duties and temporary cover of Front of House team (where applicable).
- Reprographics duties (where applicable).
- Deliveries and collection duties in Company Van mainly form the Norwich office to our Ipswich and Cambridge offices.
- Assisting the Records Dept.
- Be a team member and support Operations colleagues in their support of the Business
The candidate
- Previous experience and knowledge of Facilities Management (Hard and soft services).
- A good knowledge of Health and Safety regulations
- Broad M&E experience, ideally with a building management background.
- Organised with the ability to prioritise workloads, meeting SLAs and deadlines.
- Excellent communication skills both written and verbal, with ability to work with senior management where needed.
- Competent in use of Microsoft Office software (Word, Excel, Outlook etc) and information databases.
- Full UK Driving licence as frequent travel to other offices.
- Cover the Senior Estates officers during periods of absence.
At Birketts, our culture is driven by ambition and a commitment to positively impact all the communities we serve. We are dedicated to the success, development, and wellbeing of our colleagues, helping them achieve their goals and seize the opportunities that come with our growth.
Alongside a flexible and inclusive work environment, we offer the following core benefits:
Benefits
- Long Service holiday award – 1 extra week every 10 years continuous service
- Private Healthcare with BUPA (offered after probation is passed)
- Staff Profit Share and Individual Performance Bonus Scheme
- Salary sacrifice (Pensions, Staff Profit Share)
- Life Assurance – 4 x salary / Permanent Health Insurance
- Paid CSR Day
- Enhanced Maternity/Paternity Leave
- Subsidised gym membership
- Electric car scheme
- Agile/Hybrid Working Policy
- Dress for your Day Policy
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Premises Officer employer: Birketts LLP
Contact Detail:
Birketts LLP Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Premises Officer
✨Tip Number 1
Familiarise yourself with the specific health and safety regulations relevant to facilities management. This knowledge will not only help you in interviews but also demonstrate your commitment to compliance and safety, which is crucial for the Premises Officer role.
✨Tip Number 2
Network with professionals in the facilities management sector, especially those who have experience with hard services. Engaging with industry contacts can provide insights into the role and may even lead to referrals or recommendations.
✨Tip Number 3
Prepare to discuss your experience with managing subcontractors and suppliers in detail. Be ready to share specific examples of how you've successfully overseen projects and ensured compliance with contracts, as this is a key aspect of the job.
✨Tip Number 4
Showcase your organisational skills by preparing a mock schedule or plan that outlines how you would manage maintenance and operational provisions across multiple locations. This practical demonstration can set you apart during the interview process.
We think you need these skills to ace Premises Officer
Some tips for your application 🫡
Understand the Role: Before applying, make sure you fully understand the responsibilities and requirements of the Premises Officer role at Birketts LLP. Familiarise yourself with their operations, especially in Facilities Management and Health & Safety regulations.
Tailor Your CV: Customise your CV to highlight relevant experience in Facilities Management, particularly in managing hard services and subcontractors. Emphasise your knowledge of Health & Safety regulations and any budgeting or procurement experience.
Craft a Strong Cover Letter: Write a compelling cover letter that showcases your passion for the role and how your skills align with the company's needs. Mention specific examples from your past experiences that demonstrate your ability to manage operational provisions and compliance.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Birketts LLP
✨Know Your Facilities Management Basics
Make sure you brush up on your knowledge of both soft and hard services in facilities management. Be prepared to discuss your previous experience and how it relates to the role, especially regarding managing subcontractors and compliance with health and safety regulations.
✨Demonstrate Your Communication Skills
Since the role involves liaising with various stakeholders, it's crucial to showcase your excellent communication skills. Prepare examples of how you've effectively communicated with senior management, staff, and suppliers in past roles.
✨Showcase Your Organisational Skills
The ability to prioritise workloads and meet deadlines is key for this position. Be ready to discuss specific instances where you've successfully managed multiple tasks or projects, ensuring that SLAs were met.
✨Familiarise Yourself with Birketts' Values
Understanding the culture and values of Birketts will help you align your answers with what they are looking for. Research their commitment to community impact and employee wellbeing, and think about how your personal values resonate with theirs.
