At a Glance
- Tasks: Ensure suppliers are paid accurately and on time while providing excellent service.
- Company: Join the Finance team at Birkbeck, University of London, a purpose-driven university.
- Benefits: Competitive salary, 31 days leave, flexible working, and generous HE sector benefits.
- Other info: Permanent, full-time role with hybrid working options in vibrant Bloomsbury.
- Why this job: Be part of a collaborative team making a real impact in finance.
- Qualifications: Knowledge of accounts payable systems and strong communication skills required.
The predicted salary is between 31234 - 34827 £ per year.
Are you an experienced accounts payable professional looking for your next opportunity in a dynamic, purpose‑driven university? We are looking for a Payments Assistant to join our Finance team at Birkbeck, University of London this Summer 2026. As Payments Assistant, you will play a key role in ensuring our suppliers are paid accurately and on time, providing an excellent service to both internal and external stakeholders.
Working as part of a small, collaborative Payments team, you will be responsible for:
- Processing invoices and credit notes
- Reconciling supplier accounts
- Handling queries
- Supporting the preparation of BACS and international payment runs
- Maintaining supplier records
- Supporting users of our Business World (Agresso) finance system
Qualifications:
- Good knowledge of accounts payable systems and processes, and financial regulations relevant to accounts payable including VAT treatment of invoices
- Understanding of three‑way matching and coding supplier invoices, and experience preparing BACS payment runs
- Proven IT skills and sound organisational and administrative skills
- Excellent interpersonal and communication skills
Salary and benefits:
£31,234 to £34,827 per year, Grade 4 on the College's London Pay Scale which includes a consolidated London Weighting Allowance. Benefits: competitive salary and pension scheme, 31 days paid leave, flexible working arrangements, generous benefits in the HE sector, and a location in the heart of Bloomsbury, Euston, London.
Contract: Permanent, full‑time contract (working 35 hours per week and hybrid working).
Closing date: Sunday 21 June. Interview date: Thursday 9 July 2026.
Enquiries: If you would like to know more about the role, please contact Alban Dule, Payments Manager, at a.dule@bbk.ac.uk. If you have technical issues or difficulties using the recruitment portal, please contact jobs@bbk.ac.uk providing your name and the job reference number of the position.
We welcome applicants from all sections of the community. The College is committed to improving the gender and cultural diversity of its workforce, holding a bronze Athena SWAN award and operating Disability Confident & Mindful Employer schemes.
Payments Assistant employer: Birkbeck, University of London
Birkbeck, University of London is an exceptional employer that values diversity and inclusivity, offering a supportive work environment in the vibrant heart of Bloomsbury. As a Payments Assistant, you will benefit from a competitive salary, generous leave, and flexible working arrangements, all while contributing to a purpose-driven institution dedicated to providing excellent service to its community. With opportunities for professional growth and development, Birkbeck fosters a collaborative culture where your contributions are recognised and valued.
Contact Details:
Birkbeck, University of London Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Payments Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections in the finance sector, especially those who might know about opportunities at Birkbeck. A friendly chat can sometimes lead to a foot in the door.
✨Tip Number 2
Prepare for the interview by brushing up on your accounts payable knowledge. Make sure you can confidently discuss three-way matching and VAT treatment of invoices. We want you to shine!
✨Tip Number 3
Show off your IT skills! Familiarise yourself with Business World (Agresso) if you can. Mentioning your experience with similar systems can really set you apart during the interview.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen. Plus, we love seeing candidates who take that extra step to engage with us directly.
We think you need these skills to ace Payments Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Payments Assistant role. Highlight your experience with accounts payable systems, three-way matching, and any relevant financial regulations. We want to see how your skills align with what we're looking for!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're passionate about this role and how you can contribute to our Finance team. Keep it concise but engaging – we love a good story!
Show Off Your IT Skills:Since you'll be working with our Business World (Agresso) finance system, make sure to mention any relevant IT skills in your application. If you've got experience with similar systems, let us know – it could give you an edge!
Apply Through Our Website:Don't forget to submit your application through our website! It's the only way we'll consider your application, so make sure you follow the instructions carefully. We can't wait to hear from you!
How to prepare for a job interview at Birkbeck, University of London
✨Know Your Numbers
Brush up on your accounts payable knowledge, especially around three-way matching and VAT treatment of invoices. Being able to discuss these topics confidently will show that you understand the core responsibilities of the Payments Assistant role.
✨Familiarise Yourself with Business World (Agresso)
Since you'll be supporting users of the Business World finance system, it’s a good idea to get acquainted with its functionalities. If possible, try to find online resources or tutorials to help you understand how it works, so you can speak about it during the interview.
✨Prepare for Scenario Questions
Think about potential scenarios you might face in the role, such as handling supplier queries or processing invoices under tight deadlines. Prepare specific examples from your past experience that demonstrate your problem-solving skills and ability to work under pressure.
✨Show Off Your Interpersonal Skills
As a Payments Assistant, you'll need to communicate effectively with both internal and external stakeholders. Be ready to share examples of how you've successfully collaborated with others in previous roles, highlighting your excellent communication skills.
