At a Glance
- Tasks: Join our Brand Management team as a Junior Records Administrator and manage vital records.
- Company: Bird & Bird, a forward-thinking firm with a focus on innovation and teamwork.
- Benefits: Enjoy private medical cover, life assurance, gym discounts, and flexible working hours.
- Other info: Inclusive employer committed to providing a barrier-free recruitment experience.
- Why this job: Make a real impact while developing your skills in a supportive environment.
- Qualifications: Strong communication skills and attention to detail; experience with IP management systems is a plus.
The predicted salary is between 30000 - 40000 £ per year.
An opportunity has arisen for a Junior Records Administrator to join our Brand Management team. The role will report into the Team Leader (Records & Float) in London and will be required to liaise effectively with fee earners and support staff within the group, but also to liaise and coordinate with people from other relevant disciplines and teams including clients and colleagues overseas.
Key Responsibilities
- Record creation.
- Matter creation (general) and client conflict checks.
- Matter creation (disputes/oppositions/objections).
- Review of post and saving incoming correspondence to Filesite.
- Processing and docketing all TMO actions and correspondence to IPMS.
- Processing and docketing of global agent communications to IPMS.
- Processing and docketing dispute related communications to IPMS.
- Creation of reminders and deadlines in IPMS.
- Updating IPMS ensuring deadlines and reminders are removed as appropriate.
What You'll Bring
- Excellent written and verbal communication skills, with superb attention to detail.
- An ability to stay calm in demanding situations in particular when the fee-earners are operating under pressure.
- Excellent and proven organisational skills.
- A proven ability to deal with confidential information.
- Keenness to work in a challenging, team-based environment with flexibility regarding working hours.
- Experience working with IP management systems (e.g. WebTMS, RightHub or similar platforms) is desirable.
What's In It For You
We provide comprehensive support for our colleagues' health and wellbeing, including private medical cover, life assurance, critical illness cover, and regular health assessments. In addition, we offer a range of lifestyle benefits designed to help our team live their best lives, such as a cycle to work scheme, access to online GP appointments, discounted gym memberships, and an electric vehicle scheme. As a disability and neurodiversity inclusive employer we want to ensure that you have a barrier-free recruitment experience at Bird & Bird. If you require any adjustments during the recruitment process, please provide details to your recruitment contact who will be in touch to discuss any details provided and understand more about your individual adjustment needs.
Junior Records Administrator (BBIPS) employer: BIRD & BIRD
At Bird & Bird, we pride ourselves on being an excellent employer, offering a supportive and inclusive work culture that prioritises the health and wellbeing of our employees. As a Junior Records Administrator in London, you will benefit from comprehensive health coverage, flexible working hours, and numerous lifestyle perks, all while being part of a dynamic team that values collaboration and personal growth.
