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For Companies At a Glance
- Tasks: Prepare vehicle invoices, manage stock, and ensure compliance with company policies.
- Company: Birchwood Group, a dynamic automotive company on the south coast.
- Benefits: Health cash plan, subsidised vehicle purchase, and 22 days holiday.
- Why this job: Join a fast-paced team and kickstart your career in the automotive industry.
- Qualifications: Strong organisational skills and excellent communication abilities.
- Other info: Equal opportunities employer with great growth potential.
The predicted salary is between 20000 - 29000 £ per year.
Overview
Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator who thrives in a fast-paced environment.
Responsibilities
- Prepare vehicle invoices and associated documentation from order forms.
- Obtain clearance through EXPERIAN regarding possible outstanding finance on all part exchange and all cash purchase vehicles.
- Be familiar with the preparation and submission of new vehicle ordering and ensuring that vehicle receipts correspond with the order submitted.
- Maintain and update New and Used Demonstrator Vehicle Stock.
- Arrange transfers of new stock to and from other dealers as directed by Sales Manager.
- Ensure new vehicles are adopted in accordance with Company policy and manufacturer\\\’s requirements.
- Administer used vehicle stock transfers to other branches when required.
- Prepare all stock records (deal bags) appertaining to new and used vehicles.
- Ensure PDI, recon and accessory lines are put on Vehicle Stock Book (VSB) to enable Service Department to raise Job cards.
- Post manufacturer\\\’s bonuses on new vehicles at point of invoice.
- Update costs on all sold vehicles on an ongoing basis and ensure end of month figures are completed when required.
- Complete the necessary paperwork to obtain Road Fund Licences.
- Retain all documents and necessary copies in respect of vehicle stock as per Company policy.
- Comply with manufacturer\\\’s CSI standards.
- Ad hoc duties as required.
Knowledge, Skills and Experience Required
- Previous experience of the automotive industry is desirable (not essential).
- Strong organisational and prioritisation skills.
- Excellent communication skills, with the ability to communicate with people at all levels.
- Exceptional interpersonal skills.
- Excellent attention to detail and a methodical approach to work.
- Able to meet tight deadlines.
- Self-motivated, able to work on own initiative and within a team.
Package
Working Hours: 37.5 hours, Monday to Friday – 09:00 to 17:30
Holiday: 22 days + bank holidays
Benefits: Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation)
Equal Opportunities: We are an Equal Opportunities Employer
Due to the high volume of applications we receive, we are unable to contact each applicant individually regarding the status of their application. If you do not hear from us within 2 weeks, please assume you were unsuccessful on this occasion.
Role Details
Ref: SADMIN
Working Hours: 37.5 hours per week, Monday to Friday – 09:00 to 17:30
Location: Eastbourne
Salary: £24,375
Benefits: Health cash plan, subsidised vehicle purchase and aftersales scheme (upon completion of probation).
Address: Lottbridge Drove, Eastbourne, East Sussex, BN23 6PX
Registered in England: Company Reg. No.06510589
Panel of lenders: Birchwood Group acts as a non-independent credit intermediary for Ford Credit, VW Financial Services, Black Horse, Santander
The products Birchwood Group provide include Hire Purchase, Lease Purchase & Personal Contract Purchase for consumers as well as a range of business funding solutions for corporate customers.
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Sales Administrator employer: Birchwood Group Ltd.
Contact Detail:
Birchwood Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator
✨Tip Number 1
Get to know the company inside out! Research Birchwood Group's values, services, and recent news. This will help you tailor your conversations and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Practice makes perfect! Prepare for common interview questions related to sales administration and the automotive industry. Role-play with a friend or use our resources to boost your confidence before the big day.
✨Tip Number 3
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info and might even lead to a referral, which is always a bonus!
✨Tip Number 4
Don't forget to follow up! After your interview, send a thank-you email expressing your appreciation for the opportunity. It shows professionalism and keeps you fresh in their minds as they make their decision.
We think you need these skills to ace Sales Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Administrator role. Highlight any relevant experience, especially in the automotive industry, and showcase your organisational skills. We want to see how you can thrive in a fast-paced environment!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for us at Birchwood Group. Mention specific responsibilities from the job description that excite you and how your skills align with them.
Show Off Your Attention to Detail: As a Sales Administrator, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a methodical approach, so double-check everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts!
How to prepare for a job interview at Birchwood Group Ltd.
✨Know Your Stuff
Before the interview, make sure you understand the automotive industry basics and the specific responsibilities of a Sales Administrator. Brush up on vehicle invoicing, stock management, and any relevant software tools. This will show that you're not just interested in the role but also prepared to hit the ground running.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, come prepared with examples of how you've successfully managed multiple tasks or projects in the past. Think about times when you met tight deadlines or improved processes – these stories will highlight your skills effectively.
✨Communicate Clearly
Excellent communication is key for this position. During the interview, practice clear and concise responses. Don’t hesitate to ask clarifying questions if you don’t understand something. This shows that you’re engaged and willing to ensure everyone is on the same page.
✨Be Personable
Interpersonal skills are crucial for a Sales Administrator. Be friendly and approachable during your interview. Smile, maintain eye contact, and engage with your interviewer. This will help create a positive impression and demonstrate that you can build good relationships with colleagues and customers alike.
