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- Tasks: Support the sales team with admin tasks and ensure smooth motorcycle handovers.
- Company: Birchwood Group, a forward-looking automotive company on the south coast.
- Benefits: Health cash plan, employee assistance, and subsidised vehicle purchases after probation.
- Why this job: Join a dynamic team and gain valuable experience in the automotive industry.
- Qualifications: Admin experience required; automotive knowledge is a plus.
- Other info: Flexible working hours available, with excellent career growth opportunities.
The predicted salary is between 20000 - 29000 £ per year.
Birchwood Group is a forward-looking company with retail stores, workshops and facilities based across the south coast of Sussex and Hampshire. We are currently recruiting for a Sales Administrator (on a 12 month fixed-term contract) who thrives in a fast-paced environment. Reporting to the General Manager, you will be responsible for providing the sales department with administrative and clerical support ensuring a smooth and efficient motorcycle handover process.
Your duties will include but are not limited to the following:
- Prepare motorcycle invoices and related documents from order forms
- Check for outstanding finance on part exchanges and cash purchases via Experian
- Process new motorcycle orders and match receipts to submitted orders
- Maintain and update demonstrator stock (new and used)
- Arrange stock transfers to/from other dealers as directed
- Register new motorcycles in line with company and manufacturer policies
- Manage used stock transfers between branches
- Prepare deal bags for all new and used motorcycles
- Record PDI, reconditioning, and accessories in the stock book (VSB) for service job cards
- Update sold motorcycle costs and complete end-of-month figures
- Process road fund licence paperwork
- Retain stock documentation in line with company policy
- Add used bikes to stock and funding system daily
- Remove sold bikes from the funding system daily
- Ensure compliance with manufacturer CSI standards
- Perform ad hoc duties as required
Knowledge, Skills and Experience Required:
- Admin experience is essential
- Previous experience of the automotive industry is desirable (not essential)
- Strong organisational and prioritisation skills
- Excellent communication skills, with the ability to communicate with people at all levels
- Exceptional interpersonal skills
- Excellent attention to detail and a methodical approach to work
- Able to work under pressure and meet tight deadlines
- Excellent problem-solving skills
- Ability to adjust effectively to shifting demands, tasks, or team dynamics
- Self-motivated, able to work on own initiative and within a team
Contract: 12 months (maternity cover)
Benefits: Health cash plan, Employee Assistance Programme, Subsidised motorcycle and car purchase and aftersales scheme (upon completion of probation)
Working Hours: 37.5 hours per week, Monday to Friday - 09:00 to 17:30 part time hours available (min of 25 hours)
Location: Destination Motorcycles Christchurch, Dorset
Salary: £24,375 + Benefits
Sales Administrator (Fixed-Term Contract) in Christchurch employer: Birchwood Group Ltd.
Contact Detail:
Birchwood Group Ltd. Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Sales Administrator (Fixed-Term Contract) in Christchurch
✨Tip Number 1
Get to know the company! Research Birchwood Group and understand their values, products, and culture. This will help you tailor your conversations during interviews and show that you're genuinely interested in being part of the team.
✨Tip Number 2
Network like a pro! Connect with current employees on LinkedIn or attend industry events. Building relationships can give you insider info about the role and might even lead to a referral, which is always a bonus!
✨Tip Number 3
Prepare for the interview by practising common questions related to sales administration. Think about how your skills match the job description and be ready to share specific examples of your experience in a fast-paced environment.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the position. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Sales Administrator (Fixed-Term Contract) in Christchurch
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Sales Administrator role. Highlight any admin experience you have, especially in fast-paced environments. We want to see how your skills match what we're looking for!
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your organisational skills and attention to detail, as these are key for us at Birchwood Group.
Show Off Your Communication Skills: In your application, don’t forget to showcase your communication skills. Whether it's through your writing style or examples of past experiences, we want to see how you can connect with people at all levels.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Birchwood Group Ltd.
✨Know Your Stuff
Before the interview, make sure you understand the role of a Sales Administrator and the specific tasks mentioned in the job description. Familiarise yourself with motorcycle sales processes and any relevant administrative duties. This will help you answer questions confidently and show that you're genuinely interested in the position.
✨Show Off Your Organisational Skills
Since this role requires strong organisational abilities, prepare examples from your past experiences where you've successfully managed multiple tasks or projects. Be ready to discuss how you prioritise work and handle tight deadlines, as this will demonstrate your capability to thrive in a fast-paced environment.
✨Communicate Clearly
Excellent communication skills are key for this role. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to the questions asked and respond thoughtfully. This will not only showcase your communication skills but also your ability to engage with people at all levels.
✨Be Ready for Problem-Solving Scenarios
Prepare for potential problem-solving questions by thinking of situations where you've had to overcome challenges in previous roles. Use the STAR method (Situation, Task, Action, Result) to structure your answers. This will highlight your critical thinking and adaptability, which are essential for managing the dynamic demands of the job.
