At a Glance
- Tasks: Support the IT Director and team with diary management, meeting coordination, and financial administration.
- Company: Join a leading international law firm known for its supportive and collaborative culture.
- Benefits: Enjoy hybrid working, excellent benefits, and opportunities for professional development.
- Other info: Work in a diverse environment with a focus on equal opportunity for all.
- Why this job: Be part of a dynamic team and make a real impact in a prestigious law firm.
- Qualifications: Experience as a PA in a law firm and strong organisational skills are essential.
Birchrose Associates is representing a leading international law firm seeking an experienced Team PA to support the Director of IT and wider IT Senior Leadership Team.
The firm has an excellent reputation and offers a supportive and collaborative working environment, alongside opportunities for professional development.
The firm is seeking a highly organised and proactive Team PA to provide comprehensive support to the Director of IT and wider IT Senior Leadership Team. This is a varied role involving diary management, meeting coordination, financial administration and general departmental support.
The successful candidate will have previous experience supporting senior leadership within a law firm and be confident managing a busy workload, dealing with senior stakeholders and handling confidential information.
Duties to include:
- Managing complex diaries, arranging meetings and coordinating appointments
- Preparing meeting agendas, taking minutes and following up on outstanding actions
- Coordinating team schedules, office attendance, absences and travel arrangements
- Assisting with IT budgets, maintaining trackers and monitoring expenditure
- Processing invoices, purchase orders and expenses, liaising with the Finance team
- Liaising with external suppliers regarding quotations, orders and deliveries
- Coordinating the ordering and procurement of IT equipment
- Arranging UK and international travel, including accommodation and itineraries
- Preparing reports, presentations and departmental communications
- Maintaining departmental records, organisation charts and intranet information
- Organising team meetings, departmental events and social activities
This Team PA opportunity is a full-time role, working Monday - Friday, 9.30am - 5.30pm.
Requirements:
- Previous experience working as a PA supporting senior leadership within a law firm (essential)
- Strong organisational skills with the ability to manage competing priorities
- Proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint
- Excellent written communication skills and experience preparing reports and presentations
- Previous experience supporting an IT, Technology or Business Services team (desirable)
Vacancy Highlights:
- Hybrid working (3 days in the office, 2 days from home)
- Excellent benefits package
- Opportunities for professional development
To be considered for this Team PA opportunity, please contact Birchrose Associates for a confidential discussion.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Team PA employer: Birchrose Associates
As a prestigious independent law firm located in the heart of London, we pride ourselves on our exceptional work culture that fosters collaboration and innovation. Our commitment to employee growth is evident through tailored professional development opportunities, allowing you to thrive while advising high-net-worth clients on prime property transactions. Join us to be part of a highly regarded team that values excellence and offers a rewarding career path in a vibrant city.
