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- Tasks: Provide high-level support to a dynamic Family team in a leading law firm.
- Company: Renowned UK law firm with a collaborative culture and commitment to growth.
- Benefits: Hybrid working, comprehensive benefits, generous pension, and performance-based bonuses.
- Why this job: Join a fast-paced environment and make a real impact supporting legal professionals.
- Qualifications: Minimum 3 years as a Legal PA or Executive Assistant in a law firm.
- Other info: Diverse and inclusive recruitment process ensuring equal opportunity for all.
Our client, a leading UK law firm with a highly regarded Family practice, renowned for its collaborative culture and commitment to professional development, is seeking a proactive Executive Assistant to provide high-level support to its Family team in their City of London office.
This is an exciting opportunity for an experienced Executive Assistant to play a key role within a dynamic and fast-paced Family team. Working closely with Team Leaders and Partners, you will deliver exceptional executive-level support, ensuring the efficient running of day-to-day operations and providing first-class service to internal and external clients.
Duties to include:
- Extensive diary and inbox management for multiple lawyers, including scheduling meetings, coordinating travel, and preparing itineraries
- Preparing, formatting, and proofreading correspondence, presentations, and legal documents
- Liaising with clients, counsel, and external contacts in a professional and confident manner
- Managing client matter inception, compliance, and KYC processes
- Assisting with billing, expenses, and financial housekeeping, including preparing proformas
- Supporting business development activities including events, client updates, and directory submissions
- Coordinating team meetings, maintaining accurate records
- Delegating work effectively and collaborating with the Document Production, Administrative Assistants, and wider Business Services teams
This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am -5:30pm.
Requirements:
- Minimum 3 years' experience as a Legal PA or Executive Assistant within a law firm or professional services environment (essential)
- Previous experience supporting Partners within a Family team (desirable)
Vacancy Highlights:
- Hybrid working (50/50)
- Fully comprehensive benefits package
- Generous pension package and Equal all staff bonus based on the firm's financial performance
To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion.
We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant - Family in London employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Family in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its Family practice. Understand their values and culture, so you can show how you fit right in. Tailor your responses to highlight your experience in supporting legal teams and managing complex schedules.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to boost your confidence. Focus on articulating your skills in diary management, client liaison, and document preparation, as these are key for the role.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to find roles that match your skills and aspirations. Plus, it shows you're serious about joining our team and helps us keep track of your application.
We think you need these skills to ace Executive Assistant - Family in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, client liaison, and any specific legal support you've provided. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Family team. Share specific examples of your past experiences that relate to the duties mentioned in the job description.
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished presentation, so proofread everything before hitting send!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you get all the updates directly from us. Plus, it shows you're keen on joining our team!
How to prepare for a job interview at Birchrose Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Executive Assistant role within a Family team. Familiarise yourself with the specific duties mentioned in the job description, like diary management and liaising with clients. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Experience
Be ready to discuss your previous experience as a Legal PA or Executive Assistant. Prepare examples of how you've successfully managed multiple tasks, supported senior staff, and contributed to a collaborative environment. Highlight any specific experiences related to family law, as this will set you apart from other candidates.
✨Practice Professional Communication
Since you'll be liaising with clients and external contacts, it's crucial to convey professionalism during the interview. Practice articulating your thoughts clearly and confidently. You might even want to role-play common scenarios you could face in the role, such as handling client inquiries or coordinating meetings.
✨Prepare Questions for Them
Interviews are a two-way street, so come prepared with thoughtful questions about the firm’s culture, the Family team, and their expectations for the role. This not only shows your interest but also helps you assess if the firm is the right fit for you. Plus, it gives you a chance to engage with the interviewers on a deeper level.
