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For Companies At a Glance
- Tasks: Support Partners with diary management, travel arrangements, and client correspondence.
- Company: Award-winning international law firm in the heart of London.
- Benefits: Hybrid working, excellent benefits package, and a supportive work environment.
- Why this job: Join a dynamic team and make a real impact in a prestigious legal setting.
- Qualifications: 4+ years as a Legal PA or Executive Assistant with strong Microsoft Office skills.
- Other info: Diverse and inclusive workplace with great career development opportunities.
An award-winning, Top 40 international law firm is seeking an experienced Executive Assistant to join their City of London office on a 12-month fixed-term contract.
This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners, including the Group Head of Pensions. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times.
Duties to include:
- Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
- Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
- Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
- Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
- Typing and drafting client correspondence
- Preparation of agendas, presentations and meeting papers, including print production
- Coordinating the billing process on behalf of the Fee Earners'
- Ensure all new client matter/onboarding processes are completed accurately
This Executive Assistant opportunity is a full time, 12-month fixed-term contract role, working Monday - Friday, 9.30am - 5.30pm.
The Requirements
- Minimum 4 year's experience in a Legal PA or Executive Assistant role (essential)
- Proven experience supporting Partners within either Pensions, Immigration, Employment, or Private Wealth practice areas (essential)
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Experience in billing, diary and inbox management, and travel coordination
Vacancy Highlights
- Hybrid working (3 days based in the office and 2 days working from home)
- Excellent benefits package
To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant - Employment & Pensions in London employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Employment & Pensions in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field, especially those who might know someone at the firm. A friendly chat can sometimes lead to insider info or even a referral.
✨Tip Number 2
Prepare for the interview by researching the firm and its culture. Knowing their values and recent achievements can help you tailor your responses and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice common interview questions with a friend or in front of a mirror. This will help you articulate your experience and skills confidently, especially your background in supporting Partners and managing complex tasks.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can leave a lasting impression and shows your enthusiasm for the role. Plus, it keeps you on their radar as they make their decision.
We think you need these skills to ace Executive Assistant - Employment & Pensions in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, coordinating meetings, and supporting senior staff. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention your experience in the legal sector and how you can contribute to our team. Keep it concise but impactful!
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. In your application, make sure to demonstrate this by avoiding typos and formatting errors. We appreciate a polished presentation that reflects your professionalism.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive – just what we like to see!
How to prepare for a job interview at Birchrose Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a legal setting. Familiarise yourself with diary management, travel coordination, and billing processes, as these are crucial for the role.
✨Showcase Your Organisational Skills
During the interview, be ready to discuss specific examples of how you've successfully managed multiple tasks or projects. Highlight your attention to detail and proactive approach, as these qualities are essential for supporting Partners effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities. Prepare scenarios where you had to handle challenging situations, like managing conflicting schedules or dealing with last-minute changes. This will demonstrate your ability to think on your feet.
✨Dress the Part and Be Professional
As you're applying to a top law firm, make sure to dress professionally for the interview. First impressions matter, so aim for a polished look that reflects the firm's culture. Confidence in your appearance can set a positive tone for the conversation.
