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For Companies At a Glance
- Tasks: Support Corporate Partners with diary management, travel arrangements, and client correspondence.
- Company: Join an award-winning international law firm in the heart of London.
- Benefits: Enjoy hybrid working, excellent benefits, and a dynamic corporate environment.
- Why this job: Be a key player in a prestigious firm and enhance your professional skills.
- Qualifications: 4+ years as a Legal PA or Executive Assistant in a law firm is essential.
- Other info: Diverse and inclusive workplace with great career growth opportunities.
An award-winning, Top 40 international law firm is looking for a highly skilled Executive Assistant to provide dedicated support to Corporate Partners in their City of London office. This is an excellent opportunity to join a prestigious firm and work closely with senior leadership in a dynamic corporate environment.
This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners within a busy Corporate team. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times.
Duties to include:
- Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
- Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
- Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
- Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
- Typing and drafting client correspondence
- Preparation of agendas, presentations and meeting papers, including print production
- Coordinating the billing process on behalf of the Fee Earners
- Ensure all new client matter/onboarding processes are completed accurately
This Executive Assistant opportunity is a full time, permanent role, working Monday - Friday, 9.30am - 5.30pm.
The Requirements
- Minimum 4 years experience in a Legal PA or Executive Assistant role within a law firm (essential)
- Proven experience supporting Partners within Corporate teams
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Experience in billing, diary and inbox management, and travel coordination
Vacancy Highlights
- Hybrid working (3 days based in the office and 2 days working from home)
- Excellent benefits package
To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant - Corporate in London employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Corporate in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they operate, so you can tailor your responses to show you're the perfect fit for their dynamic corporate environment.
✨Tip Number 3
Practice your organisational skills! Since this role requires managing diaries and coordinating meetings, consider setting up mock scenarios where you have to juggle multiple tasks. This will help you feel more confident during the interview.
✨Tip Number 4
Don't forget to apply through our website! We make it easy for you to submit your application and keep track of your progress. Plus, it shows you're serious about joining our team!
We think you need these skills to ace Executive Assistant - Corporate in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in supporting Corporate teams and managing diaries, as these are key aspects of the job. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for this role. Mention specific experiences that demonstrate your organisational skills and attention to detail, which are crucial for success in this position.
Showcase Your Tech Skills: Since advanced proficiency in Microsoft Office is essential, make sure to mention any relevant software skills you have. If you've used tools for billing or travel coordination, let us know! We love seeing candidates who are tech-savvy.
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re proactive, which is exactly what we’re looking for!
How to prepare for a job interview at Birchrose Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a corporate law firm. Familiarise yourself with diary management, travel coordination, and billing processes. This will help you demonstrate your expertise and show that you're ready to hit the ground running.
✨Showcase Your Organisational Skills
During the interview, be prepared to discuss specific examples of how you've managed multiple tasks or projects simultaneously. Use the STAR method (Situation, Task, Action, Result) to structure your answers, highlighting your attention to detail and proactive approach.
✨Demonstrate Tech Savviness
Since advanced proficiency in Microsoft Office is essential, brush up on your skills before the interview. Be ready to discuss how you've used these tools in previous roles, especially for creating presentations or managing complex schedules. You might even want to bring a portfolio showcasing your work!
✨Ask Insightful Questions
At the end of the interview, don’t forget to ask questions that show your interest in the firm and the role. Inquire about the team dynamics, the firm's culture, or how success is measured for an Executive Assistant. This not only demonstrates your enthusiasm but also helps you gauge if the firm is the right fit for you.
