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- Tasks: Provide top-notch support to Partners and manage day-to-day operations.
- Company: Award-winning international law firm in the heart of London.
- Benefits: Hybrid working, excellent benefits package, and a supportive team environment.
- Why this job: Join a dynamic team and enhance your organisational skills in a prestigious setting.
- Qualifications: 4+ years as a Legal PA or Executive Assistant with strong Microsoft Office skills.
- Other info: Diverse and inclusive workplace with opportunities for professional growth.
The predicted salary is between 36000 - 60000 £ per year.
An award-winning, Top 40 international law firm is seeking an experienced Executive Assistant to join their City of London office on a 12-month fixed-term contract.
This is a fantastic opportunity for a highly organised and proactive Executive Assistant to provide first-class support to Partners, including the Group Head of Pensions. You will play a key role in ensuring the smooth running of day-to-day operations, demonstrating exceptional attention to detail and initiative at all times.
Duties to include:
- Managing and maintaining Partner and Fee Earners' diaries, making appointments and coordinating internal and external client meetings
- Arranging the booking of meeting rooms, video conference facilities, cars, refreshments, restaurants etc.
- Management of Fee Earners' inboxes when they are out of the office, monitoring and responding to post and/or emails
- Organising travel arrangements, booking and confirmation of reservations, flights, hotels, car transfers, ordering currency and expense claims and producing detailed itineraries
- Typing and drafting client correspondence
- Preparation of agendas, presentations and meeting papers, including print production
- Coordinating the billing process on behalf of the Fee Earners
- Ensure all new client matter/onboarding processes are completed accurately
This Executive Assistant opportunity is a full time, 12-month fixed-term contract role, working Monday - Friday, 9.30am - 5.30pm.
The Requirements
- Minimum 4 year's experience in a Legal PA or Executive Assistant role (essential)
- Proven experience supporting Partners within either Pensions, Immigration, Employment, or Private Wealth practice areas
- Advanced proficiency in Microsoft Word, Excel, and PowerPoint
- Experience in billing, diary and inbox management, and travel coordination
Vacancy Highlights
- Hybrid working (3 days based in the office and 2 days working from home)
- Excellent benefits package
To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Please note: We can only consider applications from candidates who have the right to work in the UK.
Executive Assistant in London employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its culture. Understand their values and how they align with your skills, especially in managing diaries and coordinating meetings. This will help you stand out as the perfect fit!
✨Tip Number 3
Showcase your tech skills! Be ready to discuss your proficiency in Microsoft Word, Excel, and PowerPoint during interviews. Maybe even bring along a portfolio of presentations or documents you've created to impress them.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace Executive Assistant in London
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in managing diaries, coordinating meetings, and any relevant software skills. We want to see how your background aligns with what we’re looking for!
Showcase Your Soft Skills: Don’t forget to showcase your soft skills! Being highly organised and proactive is key for this role. Use examples from your past experiences to demonstrate how you’ve excelled in these areas.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re the perfect fit for the Executive Assistant position. Be sure to mention your experience in the legal sector and your proficiency with Microsoft Office.
Apply Through Our Website: We encourage you to apply through our website for a smoother application process. It’s the best way for us to receive your application and get to know you better. Don’t miss out on this fantastic opportunity!
How to prepare for a job interview at Birchrose Associates
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the role of an Executive Assistant in a law firm. Familiarise yourself with the specific duties mentioned in the job description, like diary management and travel coordination. This will help you demonstrate your knowledge and show that you're genuinely interested in the position.
✨Showcase Your Skills
Be ready to discuss your experience with Microsoft Word, Excel, and PowerPoint, as well as your proficiency in billing and inbox management. Prepare examples of how you've successfully managed these tasks in previous roles. This will give the interviewers confidence in your abilities.
✨Demonstrate Proactivity
Highlight instances where you've taken the initiative in your past roles. Whether it was streamlining processes or anticipating the needs of your team, showing that you can think ahead and act proactively is key for an Executive Assistant. It’s all about making their lives easier!
✨Ask Insightful Questions
Prepare thoughtful questions to ask at the end of the interview. Inquire about the firm's culture, the team you'll be working with, or how success is measured in this role. This not only shows your interest but also helps you gauge if the firm is the right fit for you.