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For Companies At a Glance
- Tasks: Support Partners and Senior EAs with admin tasks in a dynamic corporate law environment.
- Company: Join a leading US law firm with a strong presence in London.
- Benefits: Enjoy hybrid working and an excellent benefits package.
- Why this job: Perfect for those seeking growth in a fast-paced, supportive culture.
- Qualifications: 4-5 years of Legal Secretary/PA experience in a law firm is essential.
- Other info: Diverse and inclusive recruitment process; applications from all backgrounds encouraged.
The predicted salary is between 36000 - 60000 £ per year.
The Firm
Our client, a leading US law firm, are seeking a Junior Executive Assistant to support their Corporate team in their London office.
The Opportunity
The successful Junior Executive Assistant will provide administrative and secretarial support to multiple Partners and Senior EAs within their Corporate team. The role requires meticulous attention to detail and a proactive and can-do attitude towards work. This role would suit an experienced Legal Secretary/PA who is looking for that next step in their career!
Duties to include:
- Managing diaries and organising meetings/appointments across various time zones
- Arranging travel and preparing detailed itineraries
- Producing and editing documents, reports, correspondence and presentations
- Checking and amending narratives, disbursements, and VAT
- Managing billing and compliance processes
- Handling new client/matter forms
This Junior Executive Assistant position is a full-time, permanent role, working Monday - Friday, 9:30am - 5:30pm.
Requirements
At least 4/5 years Legal Secretary/PA experience within a law firm
Experience supporting Partners/Fee Earners within a Corporate team in a law firm (desirable)
Vacancy Highlights
Hybrid working
Excellent benefits package
To be considered for this opportunity please contact Birchrose Associates for a confidential discussion.
Birchrose Associates, trading name of Huntress Search Ltd, acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles. We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.
PLEASE NOTE: We can only consider applications from candidates who have the right to work in the UK.
Junior Executive Assistant employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Junior Executive Assistant
✨Tip Number 1
Familiarise yourself with the specific needs of a Corporate team within a law firm. Research common practices and challenges they face, so you can demonstrate your understanding during any discussions or interviews.
✨Tip Number 2
Network with professionals in the legal sector, especially those who work as Executive Assistants or in similar roles. Attend industry events or join relevant online forums to connect and learn from their experiences.
✨Tip Number 3
Showcase your organisational skills by preparing a mock diary management plan or travel itinerary. This will not only highlight your attention to detail but also give you practical examples to discuss during interviews.
✨Tip Number 4
Be proactive in reaching out to recruiters who specialise in legal placements. They can provide insights into what firms are looking for and may even have exclusive job leads that aren't advertised widely.
We think you need these skills to ace Junior Executive Assistant
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your relevant experience as a Legal Secretary or PA, especially any roles where you supported Partners or worked within a Corporate team. Use specific examples to demonstrate your skills in managing diaries, organising meetings, and handling compliance processes.
Craft a Compelling Cover Letter: Write a cover letter that showcases your proactive attitude and meticulous attention to detail. Mention your years of experience and how they align with the requirements of the Junior Executive Assistant role. Be sure to express your enthusiasm for the opportunity to work in a leading law firm.
Highlight Relevant Skills: In your application, emphasise skills that are crucial for the role, such as document production, travel arrangement, and billing management. Use bullet points to make these skills stand out and ensure they match the job description.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for the Junior Executive Assistant position.
How to prepare for a job interview at Birchrose Associates
✨Showcase Your Organisational Skills
As a Junior Executive Assistant, you'll be managing diaries and organising meetings. Be prepared to discuss your previous experiences in handling multiple schedules and how you prioritised tasks effectively.
✨Demonstrate Attention to Detail
This role requires meticulous attention to detail. Bring examples of documents or reports you've produced that highlight your ability to catch errors and ensure accuracy in your work.
✨Prepare for Scenario Questions
Expect questions about how you would handle specific situations, such as scheduling conflicts or last-minute changes. Think through potential scenarios and how you would approach them proactively.
✨Research the Firm and Its Culture
Understanding the law firm's values and culture is crucial. Familiarise yourself with their corporate team and any recent news or achievements to show your genuine interest during the interview.
