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- Tasks: Provide top-notch support to a dynamic Family team and manage day-to-day operations.
- Company: Join a leading law firm with a collaborative and fast-paced environment.
- Benefits: Enjoy a comprehensive benefits package, generous pension, and performance-based bonuses.
- Why this job: Be a key player in a supportive team while enhancing your professional skills.
- Qualifications: 3+ years as a Legal PA or Executive Assistant, preferably in a Family team.
- Other info: Full-time role with excellent career growth opportunities and a vibrant workplace culture.
The predicted salary is between 36000 - 60000 £ per year.
This is an exciting opportunity for an experienced Executive Assistant to play a key role within a dynamic and fast-paced Family team. Working closely with Team Leaders and Partners, you will deliver exceptional executive-level support, ensuring the efficient running of day-to-day operations and providing first-class service to internal and external clients.
Duties to include:
- Extensive diary and inbox management for multiple lawyers, including scheduling meetings, coordinating travel, and preparing itineraries
- Preparing, formatting, and proofreading correspondence, presentations, and legal documents
- Liaising with clients, counsel, and external contacts in a professional and confident manner
- Managing client matter inception, compliance, and KYC processes
- Assisting with billing, expenses, and financial housekeeping, including preparing proformas
- Supporting business development activities including events, client updates, and directory submissions
- Coordinating team meetings, maintaining accurate records
- Delegating work effectively and collaborating with the Document Production, Administrative Assistants, and wider Business Services teams
This Executive Assistant position is a full time, permanent role, working Monday - Friday, 9:30am - 5:30pm.
Requirements:
- Minimum 3 years’ experience as a Legal PA or Executive Assistant within a law firm or professional services environment (essential)
- Previous experience supporting Partners within a Family team (desirable)
Vacancy Highlights:
- Fully comprehensive benefits package
- Generous pension package and Equal all staff bonus based on the firm’s financial performance
To be considered for this Executive Assistant opportunity, please contact Birchrose Associates for a confidential discussion.
EA - Family employer: Birchrose Associates
Contact Detail:
Birchrose Associates Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land EA - Family
✨Tip Number 1
Network like a pro! Reach out to your connections in the legal field and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the firm and its Family team. Understand their values and recent cases, so you can show off your knowledge and enthusiasm during the chat. It’ll make you stand out as a candidate who’s genuinely interested!
✨Tip Number 3
Practice your pitch! Be ready to explain how your experience as a Legal PA or Executive Assistant makes you the perfect fit for this role. Highlight your skills in diary management, client liaison, and any relevant software you’ve mastered.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who take that extra step to connect with us directly.
We think you need these skills to ace EA - Family
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Executive Assistant role. Highlight your experience in diary management, client liaison, and any relevant legal support you've provided. We want to see how your skills match what we're looking for!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Family team. Share specific examples of how you've supported executives in the past and how you can bring that expertise to us.
Showcase Your Attention to Detail: As an Executive Assistant, attention to detail is key. Make sure your application is free from typos and errors. We appreciate a polished presentation, so proofread everything before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for this exciting opportunity. Plus, it shows you’re keen to join our team!
How to prepare for a job interview at Birchrose Associates
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of an Executive Assistant in a Family team. Familiarise yourself with diary management, client liaison, and document preparation. This will help you speak confidently about how your experience aligns with the role.
✨Showcase Your Organisational Skills
Be prepared to discuss specific examples of how you've managed multiple tasks efficiently in previous roles. Highlight your experience with scheduling, travel coordination, and maintaining accurate records. Use real-life scenarios to demonstrate your ability to juggle priorities effectively.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills and ability to handle challenging situations. Think of examples where you had to manage tight deadlines or resolve conflicts. Practising these scenarios will help you articulate your thought process during the interview.
✨Research the Company Culture
Understanding the firm's values and culture is crucial. Look into their approach to client service and teamwork. During the interview, express how your personal values align with theirs, and be ready to discuss how you can contribute to their dynamic environment.
